Guide to the Office of College Advancement, Alumni and Parent Programs records, 1867-2011 | CA05.03

Summary Information

Repository
Edmund S. Muskie Archives and Special Collections Library
Creator
Bates College (Lewiston, Me.). Alumni and Parent Programs
Title
Office of College Advancement, Alumni and Parent Programs records
ID
CA05.03
Date
1867-2011
Extent
7.5 Linear feet 1 oversize box
General Physical Description note
7.5 linear feet; 1 oversize box
Language
English
Abstract
This collection documents the activities of the Alumni and Parent Programs office at Bates College. In addition, records for the Alumni Association and the Alumni Council are also contained herein. The records include correspondence, reports, articles, brochures, flyers, posters, and other publications.

Preferred Citation

Office of College Advancement, Alumni and Parent Programs records, Edmund S. Muskie Archives and Special Collections Library, Bates College.

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Historical Note

The Alumni and Parent Programs office coordinates activities for Bates alumni and for parents of current Bates students. The office also communicates with the Alumni Council and the Alumni Association. The office sponsors various student and alumni programs, as well as programming for the annual Reunion in June.

Scope and Content Note

This collection documents the activities of the Alumni and Parent Programs office at Bates College. In addition, records for the Alumni Association and the Alumni Council are also contained herein. The records include correspondence, reports, articles, brochures, flyers, posters, and other publications.

Organization and Arrangement

The files are arranged into four series: I. Administrative; II. Ledgers; III. Events; and IV. Publications.

Administrative Information

Publication Information

 Edmund S. Muskie Archives and Special Collections Library

70 Campus Avenue
Lewiston, Maine, 04240
207-786-6354
muskie@bates.edu

Access Restrictions

This collection is open for research.

Use Restrictions

The collection is the physical property of Edmund S. Muskie Archives and Special Collections Library. Bates College holds literary rights only for material created by College personnel working on official behalf of the College, or for material which was given to the College with such rights specifically assigned. For all other material, literary rights, including copyright, belong to the authors or their legal heirs and assigns. Researchers are responsible for obtaining permission from rights holders for publication or other purposes that exceed fair use.

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Related Materials

Controlled Access Headings

Corporate Name(s)

  • Bates College (Lewiston, Me.)--Alumni
  • Bates College (Lewiston, Me.)--Archives

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Collection Inventory

 CA0503/01 Administrative files 1874-2011 

Scope and Content Note

This series contains a variety of material including correspondence, memoranda, reports, brochures, inventory lists, statistics, and handbooks and manuals pertaining to the Alumni Office, Alumni Association and related groups.

Organization and Arrangement

Arranged alphabetically by folder title and then chronologically.

Box

All campus picture--memoranda. 1960   

1

Alumni Association--bylaws/constitution. 1939, 1946-1948, n.d.   

1

Alumni Association--charter. 1874, 1921-1939, n.d.   

1

Alumni Association--correspondence. 1879, 1897   

1

Alumni Associaton--correspondence of secretary-treasurer John L. Reade. 1903-1925   

1

Alumni Association--financial correspondence. 1936-1948   

1

Alumni Association--financial records, miscellaneous. 1930-1939   

1

Alumni Association--financial statements/auditor's reports. 1918-1936   

1

Alumni Association--financial statements/auditor's reports. 1937-1942   

1

Alumni Association--financial statements/auditor's reports. 1943-1948   

1

Alumni Association--financial statements/auditor's reports. 1950-1956   

Alumni Association--financial statements/auditor's reports. 1957-1963   

Alumni Association--financial statements/auditor's reports. 1964-1970   

Alumni Association--financial statements/auditor's reports. 1971-1976   

Alumni Association--past and present officers. circa 1938-1939   

1

Alumni Club manual 1947, undated 

1

Alumni Council--activities. 1920-1930   

1

Alumni Council--Committee on Class Organization: report. 1931-1932   

1

Alumni Council--Committee on the Curriculum of Bates College 1926-1927   

1

Alumni Council--Committee on the 75th Anniversary 1939   

1

Alumni Council -- Executive Committee. 1979-1985   

Alumni Council, meeting--discussion notes. 1936   

1

Alumni Council--meeting materials April 2008 

1

Alumni Council--meeting materials October 2008 

1

Alumni Council--meeting materials January 2009 

1

Alumni Council--meeting materials April 2009 

1

Alumni Council -- Stanton Centennial reports 1933-1934   

1

Alumni Fund--brochures. circa 1918, 1930s-1940s   

1

Alumni Fund/Bates Fund--brochures. 1962, 1990s-present   

2

Alumni Fund--correspondence. 1948-1953, 1960-1964, 1983   

2

Alumni Fund--general. 1929-1962   

2

Alumni Fund--manual for class fund representative. 1949, n.d.   

2

Alumni Secretary/Alumni Council--correspondence. 1920-1935   

2

Alumni Secretary/Alumni Council--correspondence. 1936-1976, n.d.   

2

Alumni travel brochure. 1996-1997   

1

Bates College alumni--foreign missionaries. 1934   

2

Bates College alumni--georgraphical distribution. 1929-1948   

2

Bates College alumni--occupational distribution. 1932-1948   

2

Bates College alumni--scientists. 1934, 1946   

2

Bates Net. Undated   

2

Brief history of the Alumni Association. 1916   

2

Bulletin to Class Secretaries. 1934   

2

Class Secretaries Association. circa 1915-1920   

2

Dinners/receptions with President and Mrs. Charles Phillips 1966, n.d.   

2

Distinguished Service Award--citations. 1951-1960, 1970   

2

Distinguished Service Award luncheon--memoranda. 1951, n.d.   

2

Empty Nest Project--brochure. Undated   

2

A Five Point Code for Clubs. Undated   

2

Friends of Bates Athletics 2007, 2012 

2

A Grad's -Eye View of the Alumni Office. circa 1949   

2

Intercollegiate Alumni Extension Service. 1926-1935   

2

Inventory of account books. 1937   

2

Inventory of Alumni Council office. 1929-1930   

2

Inventory of files and supplies in Alumni Office. 1931-1932, 1940, n.d.   

2

Library-Commons Fund. 1942-1945, 1948   

2

List of photographs in storeroom. Undated   

2

Making Your Reunion Yearbook by Eugene L. Woodcock '45. 1995   

2

New Student Promotion Committee. 1940-1941   

2

Outstanding Bates graduates. 1942   

3

Parents and Family Association. 2003, 2009-2011   

3

Regional reports and meetings. 1936-1943   

3

Report of Committee on Class Letters. 193-1931   

3

Reunion manuals/handbooks. [1967],1978-1996, 2001-2002, 2009-2010   

3

Reunion manuals/handbooks. Undated   

3

Robinson reunion plan. Undated   

3

Senior Kick Off--invitation. 1995   

3

Simple Green: the Bates Monthly Giving Program 2007 

3

Staff list 2005 

2005

Statistics. 1931-1947, n.d.   

3

Student-Alumni Film Service. 1937-1947, n.d.   

3

Summary of visits to alumni groups by President Gray and Harry Rowe. 1920-1938   

3

Volunteer Leadership Summit 2011   

3

Who's Who lists. 1937   

3

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 CA0503/02 Ledgers 1867-1971 

Scope and Content Note

This series contains bound volumes of Alumni Association records including those of the Alumni Council and its Executive Committee; Treasurer's records; the Trustee-Alumni Library-Commons Fund Committee and the Alumni Loan Fund Committee. Included are meeting minutes, annual reports, financial statements and records of alumni giving. Also includes two volumes containing the signatures of alumni returning for reunions during commencement weekend.

Organization and Arrangement

Arranged alphabetically by folder title and then chronologically.

Box

Alumni Association. 1867-1925   

1

Alumni Association (Bound with Alumni Council records). 1926-1935   

1

Alumni Association and Alumni Council. 1935-1938   

1

Alumni Association and Alumni Council. 1938-1942   

2

Alumni Association and Alumni Council. 1942-1948   

2

Alumni Association and Alumni Council. 1948-1951   

2

Alumni Association and Alumni Council. 1951-1954   

2

Alumni Association and Alumni Council. 1954-1960   

3

Alumni Association and Alumni Council. 1960-1965   

3

Alumni Association and Alumni Council. 1965-1971   

3

Alumni Committee May 12, 1919- January 22, 1924   

3

Alumni Council. 1920-1930   

3

Alumni Council. 1930-1933   

4

Alumni Council (Bound with Alumni Association). 1933-1935   

1

Alumni Council. Executive Committee. 1944-1946   

4

Alumni Council. Executive Committee. 1946-1948   

4

Alumni Loan Fund Committee. 1934-1942   

4

Commencement Register. 1892-1928   

4

[Commencement Register]. 1929-1945   

4

Treasurer's records. 1896-1919   

5

[Treasurer's records]. (OVERSIZE) 1920-1925   

6

[Treasurer's records]. January 25, 1924- July 21, 1925   

5

[Treasurer's records]. June 9, 1947- April 30, 1949   

5

[Treasurer's records]. June 30, 1942- October 13, 1950   

5

[Treasurer's records]. November 11, 1950- May 2, 1952   

5

Trustee-Alumni Library-Commons Fund Committee. 1941-1950   

5

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 CA0503/03 Events 1940-2011 

Scope and Content Note

This series contains programs, brochures and assorted publicity material pertaining to several major events including Back to Bates, Parents and Families Weekend and Reunion.

Organization and Arrangement

Arranged alphabetically by folder title and then chronologically.

Box

Alumni College. [See also: Commencement/Reunion] 1951-1954, 1976   

1

Alumni conferences. 1961, 1964   

1

Alumni and Parents Weekend. 1999-2001   

1

Back to Bates/Homecoming Weekend 1940 

1

Back to Bates/Homecoming Weekend. 1942   

1

Back to Bates/Homecoming Weekend. 1947   

1

Back to Bates/Homecoming Weekend. 1949   

1

Back to Bates/Homecoming Weekend. 1950   

1

Back to Bates/Homecoming Weekend. 1951   

1

Back to Bates/Homecoming Weekend. 1952   

1

Back to Bates/Homecoming Weekend. 1953   

1

Back to Bates/Homecoming Weekend. 1954   

1

Back to Bates/Homecoming Weekend. 1955   

1

Back to Bates/Homecoming Weekend. 1956   

1

Back to Bates/Homecoming Weekend. 1957   

1

Back to Bates/Homecoming Weekend. 1958   

1

Back to Bates/Homecoming Weekend. 1959   

1

Back to Bates/Homecoming Weekend. 1960   

1

Back to Bates/Homecoming Weekend. 1961   

1

Back to Bates/Homecoming Weekend. 1962   

1

Back to Bates/Homecoming Weekend. 1963   

1

Back to Bates/Homecoming Weekend. 1964   

1

Back to Bates/Homecoming Weekend. 1965   

1

Back to Bates/Homecoming Weekend. 1966   

1

Back to Bates/Homecoming Weekend. 1968   

1

Back to Bates/Homecoming Weekend. 1974   

1

Back to Bates/Homecoming Weekend. 1975   

1

Back to Bates/Homecoming Weekend. 1976   

1

Back to Bates/Homecoming Weekend. 1979   

1

Back to Bates/Homecoming Weekend. 1980   

1

Back to Bates/Homecoming Weekend. 1981   

1

Back to Bates/Homecoming Weekend. 1982   

1

Back to Bates/Homecoming Weekend. 1983   

1

Back to Bates/Homecoming Weekend. 1986   

1

Back to Bates/Homecoming Weekend. 1987   

1

Back to Bates/Homecoming Weekend. 1989   

1

Back to Bates/Homecoming Weekend 1990   

1

Back to Bates/Homecoming Weekend. 1991   

1

Back to Bates/Homecoming Weekend. 1995   

1

Back to Bates/Homecoming Weekend. 1996   

1

Back to Bates/Homecoming Weekend. 1997   

1

Back to Bates/Homecoming Weekend. 1998   

1

Back to Bates/Homecoming Weekend. 2002   

1

Back to Bates/Homecoming Weekend. 2003   

1

Back to Bates/Homecoming Weekend. 2004   

1

Back to Bates/Homecoming Weekend. 2005   

1

Back to Bates/Homecoming Weekend 2006 

1

Back to Bates/Homecoming Weekend 2007 

1

Back to Bates/Homecoming Weekend. 2008   

1

Back to Bates/Homecoming Weekend 2009 

1

Back to Bates/Homecoming Weekend 2010   

1

Bates College Career Conference. 1947-1948, 1955-1966   

1

Commencement/Reunion. 1948   

1

Fall Leadership Conference 2006 

1

National Day of Service 2007, 2009-2010   

1

Parents [and Families] Weekend 1978   

2

Parents [and Families] Weekend 1979   

2

Parents [and Families] Weekend 1981   

2

Parents [and Families] Weekend 1985   

2

Parents [and Families] Weekend 1989   

2

Parents [and Families] Weekend 1990   

2

Parents [and Families] Weekend 1991   

2

Parents [and Families] Weekend 1992   

2

Parents [and Families] Weekend 1993   

2

Parents [and Families] Weekend 1994   

2

Parents [and Families] Weekend 1995   

2

Parents and Families Weekend 1996   

2

Parents and Families Weekend 1997   

2

Parents and Family Weekend 1998   

2

Parents and Families Weekend 2002   

2

Parents and Family Weekend 2003   

2

Parents and Family Weekend 2004   

2

Parents and Family Weekend 2005   

2

Parents and Family Weekend 2006 

2

Parents and Family Weekend 2007 

2

Parents and Family Weekend 2008   

2

Parents and Family Weekend 2009   

2

Parents and Family Weekend 2010   

2

Parents and Family Weekend 2012 

2

Reunion. 1970   

2

Reunion. 1974   

2

Reunion. 1975   

2

Reunion. 1976   

2

Reunion. 1978   

2

Reunion. 1982   

2

Reunion. 1983   

2

Reunion. 1986   

2

Reunion. 1987   

2

Reunion. 1988   

2

Reunion. 1989   

2

Reunion. 1990   

2

Reunion. 1991   

2

Reunion. 1992   

2

Reunion. 1993   

3

Reunion. 1994   

3

Reunion. 1995   

3

Reunion. 1996   

3

Reunion. 1997   

3

Reunion. 1998   

3

Reunion. 1999   

3

Reunion. 2001   

3

Reunion. 2002   

3

Reunion. 2003   

3

Reunion. 2004   

3

Reunion. 2005   

3

Reunion. 2006   

3

Reunion. 2007   

3

Reunion. 2008   

3

Reunion. 2009   

3

Reunion. 2010   

3

Reunion. 2011   

3

Reunion 2012 

3

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 CA0503/04 Publications 1893-2011 

Scope and Content Note

This series contains assorted publications including alumni directories, newsletters, the Parent and Family Handbook and Alumni Fund Reports.

Organization and Arrangement

Arranged alphabetically by folder title and then chronologically.

Box

[Alumni Directory]. 1893   

1

[Alumni Directory]. 1915   

1

[Alumni Directory]. 1931   

1

[Alumni Directory]. 1954   

1

[Alumni Directory]. 1963   

1

[Alumni Directory and supplement]. 1970   

2

[Alumni Directory and supplement]. 1978   

2

[Alumni Directory]. 1985   

2

[Alumni Directory]. 1994   

2

[Alumni Directory]. 2001   

3

[Alumni Directory]. 2005 

Box

Alumni Newsletter. 1985, 1987-1988   

3

Alumni Newsletter. 1989   

3

Alumni Newsletter. 1990   

3

Alumni Newsletter. 1991   

3

Alumni Newsletter. 1992-1994   

3

Alumni Newsletter. 1995-1996   

4

Alumni-Trustee ballots. [See also: Alumni Fund Reports] 1925-1958, 1972-2003   

4

Alumni Fund Reports. 1947   

4

Alumni Fund Reports. 1948   

4

Alumni Fund Reports. 1949   

4

Alumni Fund Reports. 1950   

4

Alumni Fund Reports. 1951   

4

Alumni Fund Reports. 1952   

4

Alumni Fund Reports. 1953   

4

Alumni Fund Reports. 1954   

4

Alumni Fund Reports. 1955   

4

Alumni Fund Reports. 1956   

4

Alumni Fund Reports. 1957   

4

Alumni Fund Reports. 1958   

4

Alumni Fund Reports. 1961   

4

Alumni Fund Reports. 1962   

4

Alumni Fund Reports. 1963   

4

Alumni Fund Reports. 1964   

4

Alumni Fund Reports. 1965   

4

Alumni Fund Reports. 1966   

4

Alumni Fund Reports. 1967   

4

Alumni Fund Reports. 1968   

4

Alumni Fund Reports. 1969   

4

Alumni Fund Reports. 1970   

4

Alumni Fund Reports. 1972   

4

Alumni Fund Reports. 1973   

4

Alumni Fund Reports. 1974   

4

Alumni Fund Reports. 1975   

4

Alumni Fund Reports. 1976   

4

Alumni Fund Reports. 1977   

4

Alumni Fund Reports 1978   

4

Bates Career Connection. 1990   

5

Bates: Club/Class Officers Newsletter. 1993   

5

Bates College Calendar. 1948, 1965   

5

Club Newsletter. 1985   

5

Directory of African-American Alumni and African-American Students in Classes of 1991-1994 1990   

5

Directory of Bates Lawyers. 1961   

5

The Family Connection. 2001-2005   

5

Handbook for Bates Alumni. 1980   

5

Library-Commons Fund. Bulletin. 1945-1946   

5

Life After Bates: a Guide and Directory for the Class of 1997. 1997   

5

Life After Bates: a Guide and Directory for the Class of 1998. 1998   

5

Parent and Family Handbook. 1998-2001   

5

Parent and Family Handbook. 2002-2005   

5

Parent and Family Handbook. 2005-2009   

5

Parent and Family Handbook 2009-2011   

5

Songs of Bates. 1931   

5

Songs of Bates. 1960   

5

Songs of Bates -- Correspondence 1960   

5

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