Guide to the Alumni Clubs records, 1885-2001 | CA05.21

Summary Information

Repository
Edmund S. Muskie Archives and Special Collections Library
Creator
Bates College (Lewiston, Me.). Alumni and Parent Programs
Title
Alumni Clubs records
ID
CA05.21
Date
1885-2001
Extent
7.0 Linear feet
Language
English
Abstract
These records contain correspondence, mass mailings, secretary's and treasurer's ledgers, member lists, financial records, and handbooks relating to the activities of various regional alumni clubs, as well as the college-sponsored College Key.

Preferred Citation

Alumni Clubs records, Edmund S. Muskie Archives and Special Collections Library, Bates College.

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Historical Note

Organized clubs - both regional and college-sponsored - have been in existence since not long after the founding of Bates College. The oldest club on record in the Archives is the "Boston and Vicinity" club, whose first meeting was held in 1885. One of the precursor groups to today's College Key, the College Club, was founded in Lewiston in 1891. Currently, there are a number of local and regional clubs and networks for Bates Alumni, as well as the College Key.

Organization and Arrangement

The records are organized into two series -- College Key and Local Clubs -- and are arranged alphabetically by folder title within each series.

Administrative Information

Publication Information

 Edmund S. Muskie Archives and Special Collections Library

70 Campus Avenue
Lewiston, Maine, 04240
207-786-6354
muskie@bates.edu

Access Restrictions

Administrative records are restricted to public access for 20 years from the date of their creation. Please consult Archives staff for more information.

Use Restrictions

The collection is the physical property of Edmund S. Muskie Archives and Special Collections Library. Bates College holds literary rights only for material created by College personnel working on official behalf of the College, or for material which was given to the College with such rights specifically assigned. For all other material, literary rights, including copyright, belong to the authors or their legal heirs and assigns. Researchers are responsible for obtaining permission from rights holders for publication or other purposes that exceed fair use.

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Related Materials

Controlled Access Headings

Corporate Name(s)

  • Bates College (Lewiston, Me.)--Alumni and alumnae
  • Bates College (Lewiston, Me.)--Alumni and Parent Programs--Archives
  • Bates College (Lewiston, Me.)--History

Subject(s)

  • Universities and colleges--Alumni and alumnae

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Collection Inventory

 CA0521/01 College Key 1891-1996   6.0 manuscript boxes

Scope and Content Note

The College Key is an alumni organization that serves the College and its students through financial and other means. The College Key was created by the 1992 merger of the College Club (men's group, founded in 1891) and the Bates Key (women's group, founded in 1936).

Organization and Arrangement

These records contain correspondence, meeting minutes, financial records, member lists, and mass mailings sent to club members. The files are arranged alphabetically by organization (Bates Key, College Club, College Key), and thereafter alphabetically by folder title.

Box

Bates Key administrative materials 1953, 1968-1985   

6

Bates Key annual meetings 1936-1950   

1

Bates Key annual meetings 1950-1975   

1

Bates Key annual meetings and letters to members 1975-1989   

1

Bates Key annual meetings and letters to members 1990-1992   

1

Bates Key correspondence 1950-1987   

6

Bates Key correspondence 1987-1992   

1

Bates Key letters to members 1936-1951   

1

Bates Key letters to members 1952-1975   

1

Bates Key Mabel Eaton Scholarship 1981-1986   

6

Bates Key membership lists 1951-1985, undated   

6

Bates Key receipts ledgers 1938-1956   

Bates Key receipts ledgers 1956-1971   

Bates Key receipts ledgers 1971-1984   

Bates Key receipts ledger 1984-1993   

2

Bates Key treasurer's ledger 1979-1989   

2

Bates Key treasurer's reports 1957-1986   

6

College Club admin files 1973-1974   

2

College Club admin files 1974-1975   

2

College Club admin files 1978-1979   

2

College Club admin files 1979-1980   

2

College Club admin files 1980-1981   

2

College Club admin files 1981-1982   

2

College Club admin files 1982-1983   

2

College Club admin files 1983-1984   

2

College Club admin files 1984-1985   

2

College Club admin files 1985-1986   

3

College Club admin files 1986-1987   

3

College Club admin files 1987-1988   

3

College Club admin files 1988-1989   

3

College Club admin files 1989-1990   

3

College Club admin files 1990-1991   

3

College Club admin files 1991-1992   

3

College Club -- "A Group of Bates Songs" 1911   

3

College Club articles 1891, 1915, 1932   

3

College Club Bulletin, no. 1 1901   

3

College Club Campus Chat letters 1931-1942   

3

College Club constitution 1955, 1969, 1977, undated   

4

College Club general files 1896-1899, undated   

4

College Club handbooks 1915-ca. 1990   

4

College Club letters 1943-1963   

4

College Club meetings and letters 1948-1989   

4

College Club membership card (blank) undated   

4

College Club secretary's book 1891-1920   

4

College Club thank you letters 1979-1990   

4

College Club treasurer's ledger 1892-1926   

4

College Club trophy gallery 1929-1945   

4

College Key admin files 1989-1993   

5

College Key admin files 1994-1996   

5

College Key annual meetings 2003-2004   

5

College Key -- College Bowl Revisited 1993   

5

College Key handbooks 1995-1997, 2003   

5

College Key scholarships 2004   

5

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 CA0521/02 Local Clubs 1885-2001   8.0 manuscript boxes

Scope and Content Note

These records pertain to the activities of various local and regional Bates alumni clubs, excluding the records of the College Key (in Series 1). The oldest club contained in these files is the Boston and Vicinity club, whose first meeting was in 1885. The records of the Southern California Club come largely from the files of Charles Hicks, class of 1903.

Organization and Arrangement

The records contain ledgers, correspondence, meeting minutes, and member information.

Box

Bates Alumnae Club 1920-1949   

1

Boston (Ma.) alumnae -- Cash books 1918-1965   

7

Boston (Ma.) alumnae -- cash books 1966-2001   

7

Boston (Ma.) alumnae -- constitution 1963, undated   

7

Boston (Ma.) alumnae -- correspondence, Alumni Association 1941, 1963-2001   

7

Boston (Ma.) alumnae -- correspondence, incoming 1975-1995   

7

Boston (Ma.) alumnae -- correspondence, outgoing 1969-1999   

7

Boston (Ma.) alumnae -- correspondence, scholarship donation 1941-2001   

7

Boston (Ma.) alumnae -- guest registers 1975-2001   

7

Boston (Ma.) alumnae -- incoming freshmen get-together 1969-1997   

7

Boston (Ma.) alumnae -- meeting minutes 1918-1938   

8

Boston (Ma.) alumnae -- meeting minutes 1939-1941   

7

Boston (Ma.) alumnae -- meeting minutes 1942-1951   

8

Boston (Ma.) alumnae -- meeting minutes 1952-1967   

8

Boston (Ma.) alumnae -- meeting minutes 1967-2001   

8

Boston (Ma.) alumnae -- meeting notices 1940-1956   

8

Boston (Ma.) alumnae -- meeting notices 1962-2001   

8

Boston (Ma.) alumnae -- nominating committees reports 1945-1996   

8

Boston (Ma.) alumnae -- presidents list [1940-1998] 1998   

8

Boston (Ma.) alumnae -- program booklets 1937-1941   

8

Boston (Ma.) alumnae -- publicity 1962, 1975-1975, 1996, undated   

8

Boston (Ma.) alumnae -- treasurer's records 1938-1990   

8

Boston (Ma.) and Vicinity 1885-1917   

1

Boston (Ma.) and Vicinity -- addresses and treasurer's ledger ca. 1919   

1

Boston (Ma.) and Vicinity 1926-1934   

1

Boston (Ma.) and Vicinity -- cash book 1920-1932   

1

Boston (Ma.) and Vicinity -- letter from Jonathan Y. Stanton 1907   

2

Boston (Ma.) and Vicinity -- Programs and Menus 1895-1896, 1932, 1947   

2

Cheney Club of New Hampshire 1959-1960   

2

Connecticut Valley 1908-1918   

2

Connecticut Valley -- address by Johanthan Y. Stanton and banquet program 1909   

2

Connecticut Valley -- "A Retrospect of Life" for J.Y. Stanton 1909   

2

Cumberland and York (Me.) counties, alumnae 1915-1930   

2

Cumberland County (Me.) 1899   

2

Lewiston-Auburn (Me.) alumnae 1917-1960   

2

New York Alumni Association 1902-1947   

2

Ocean Park (Me.) 1915-1946   

2

Portland (Me.) -- program 1920   

2

Portland (Me.) alumnae club -- correspondence 1954-1956   

2

Portland (Me.) alumnae club -- minutes 1930-1960   

3

Portland (Me.) alumnae club -- minutes 1960-1981   

3

Portland (Me.) alumnae club -- scrapbooks 1949-1957   

3

Providence (R.I.) 1909-1948   

3

Providence (R.I.) -- banquet programs 1909-1913   

3

Rhode Island alumnae club 1923-1947   

3

Southern California -- addresses undated   

5

Southern California -- administrative 1930-1957   

5

Southern California -- correspondence 'A' 1932   

5

Southern California -- correspondence 'B' 1936-1942   

5

Southern California -- correspondence 'C' 1930-1941   

5

Southern California -- correspondence 'D' 1934-1942   

5

Southern California -- correspondence 'E-F' 1932-1942   

5

Southern California -- correspondence 'G' 1934-1939   

5

Southern California -- correspondence 'H-J' 1929-1941   

5

Southern California -- correspondence 'K-L' 1931-1942   

5

Southern California -- correspondence 'M' 1931-1942   

6

Southern California -- correspondence 'N-O' 1930-1942   

6

Southern California -- correspondence 'P-Q' 1930-1941   

6

Southern California -- correspondence 'R' 1934-1941   

6

Southern California -- correspondence 'S-V' 1930-1940   

6

Southern California -- correspondence 'W-Z' 1932-1941   

6

Stanton Club 1900-1926   

3

Stanton Club 1927-1934   

4

Stanton Club -- banquet programs 1903-1929   

4

Stanton Club -- clippings 1902-1903, undated   

4

Stanton Club -- George C. Chase letter 1910   

4

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