- Do the deletes first, including deleting the records from the catalog. This means that any that are added and deleted in the same time frame will not be on the add list.
- What this will not catch: if duplicates were added by mistake and one was marked for deletion. But it will only mean that record isn't in our history file, so we won't get updates for it. But presumably this doesn't happen much.
- The minimum charge is $10.00 (200 records). So if not doing monthly to send bigger batches, leave d coded records in system until ready to do the whole process.
- E-mail Marcive with the number of LCCNs in each file so they can double check accurate arrival of the files.
- Blackwell records were deleted in June 2008, so we no longer have to consider them in add/delete procedure.
- Sent to Marcive
- Deletes, names. July 2, 2008, 1,114 bytes.
- Deletes, subjects. July 2, 2008. 1KB.
- Adds, names. July 2, 2008. 4,584 records. Create date between 2/2/2008 and 6/27/2008.
- Adds, subjects. July 2, 2008. 547 records. Create date between 2/2/2008 and 6/27/2008.
- Sent to Marive
- Delete, names. Jan 6, 2009. 474 LCCNs.
- Delete, subjects. Jan 6, 2009. 388 LCCNs.
- Adds, names. Jan 6, 2009. 4,690 LCCNs. Create date between 6/28/2008 and 1/5/2009.
- Adds, subjects. Jan. 6, 2008. 348 LCCNs. Create date between 6/28/2008 and 1/5/2009.
- Sent to Marcive
- Delete, names. April 21, 2009. 264 LCCNs.
- Delete, subjects. April 21, 2009. 137 LCCNs.
- Adds, names. April 21, 2009. 3,158 LCCNs. Create date between 1/6/2009 and 4/20/2009.
- Adds, subjects. April 21, 2008. 290 LCCNs. Create date between 1/6/2009 and 4/20/2009.
- Sent to Marcive
- Delete, names. July 21, 2009. 295 LCCNs.
- No delete sujbects sent (only 24 waiting deletion).
- Adds, names. July 22, 2009. 2,222 LCCNs. Create date between 4/21/2009 and 7/20/2009.
- Adds, subjects. July 22, 2009. 263 LCCNs. Create date between 4/21/2009 and 7/20/2009.
- Sent to Marcive
(9/28/2009--Sent adds first, so sending deletes next day.)
- Adds, names. Sept. 28, 2009. 1,700 LCCNs. Create date between 7/21/2009 and 9/25/2009.
- Add, subjects. Sept. 28, 2009. 169 LCCNs. Create date between 7/21/2009 and 9/25/2009.
- Deletes, names. Sept. 29, 2009. 1,627 LCCNs.
- Deletes, subjects. Sept. 29, 2009. 273 LCCNs.
- Sent to Marcive
- Deletes, names. Oct. 19, 2009. 447 LCCNs. (Most of these (407) were from the 3,000+ September changed records from Serials Solutions being loaded, without being sent to Marcive. This resulted in Marcive's correct headings being replaced by Serials Solutions' incorrect headings, which resulted in a large number of Blind Headings.)
- Deletes, subjects. (Only 35, so not sent.)
Deletes for Names (i.e., names, uniform titles, series):
- Create list of name authority records (including uniform title authority records) marked for deletion (saved in sks 9/08 name auth (incl UniTitles) with delete code).
- Sort list by acode 2. If there are any records coded l, these were never sent to Marcive and can be deleted from the library catalog immediately, without being sent to Marcive.
- Export 010|a to the desktop, naming the file BATAmmNA.del where mm is the month (e.g., 07 for July) (set Text qualifier to none).
- Open the file. Remove the top line (010|a).
- Rename the file, removing the .txt extension.
- Delete the authority records from the library catalog.
- Delete the list from Create Lists.
- Use Core ftp to ftp the file to Marcive. It goes into the input/athority [sic] directory.
- Once sent to Marcive, move into Bates work/authority work (marcive)/addDeletes/Sent.
- Update this page with the date sent.
Deletes for Subjects
- Create list of subject authority records marked for deletion (subj authority not equal to return and asuppress code=d).
- Sort list by acode 2. If there are any records coded l, these were never sent to Marcive and can be deleted from the library catalog immediately, without being sent to Marcive.
- Export 010|a to the desktop, naming the file BATAmmSU.del where mm is the month (e.g., 07 for July) (set Text qualifier to none).
- Open the file. Remove the top line (010|a).
- Rename the file, removing the .txt extension.
- Delete the authority records from the library catalog.
- Delete the list from Create Lists.
- Use Core ftp to ftp the file to Marcive. It goes into the input/athority [sic] directory.
- Once sent to Marcive, move into Bates work/authority work (marcive)/addDeletes/Sent.
- Update this page with the date sent.
- Create list of name authority records by Create date (saved in sks 7/08 name adds to marcive). Remember to choose authority records and change the dates before running the search.
- Using global update, change acode 2 to l for locally-edited records (952 exists) and add LE to LCCN in 010.
- Remove locally-edited records from the list.
- Export 010|a to the desktop, naming the file BATAmmNA.add where mm is the month (e.g., 07 for July) (set Text qualifier to none).
- Open the file. Remove the top line (010|a).
- Rename the file, removing the .txt extension.
- Use Core ftp to ftp the file to Marcive. It goes into the input/athority [sic] directory.
- Once sent to Marcive, move into Bates work/authority work (marcive)/addDeletes/Sent.
- Update this page with the date and date range sent.
- Delete the list from Create Lists.
Adds for Subjects
- Create list of subject authority records by Create date (saved in sks 7/08 subject adds to marcive). Remember to choose authority records and change the dates before running the search.
- Using global update, change acode 2 to l for locally-edited records (952 exists) and add LE to LCCN in 010.
- Remove locally-edited records from the list. (Yes, I have to do this for subjects. There was one (1 of 547) I overlooked in the first batch of subject-adds I sent to marcive .a16812384.)
- Export 010|a to the desktop, naming the file BATAmmSU.add where mm is the month (e.g., 07 for July) (set Text qualifier to none).
- Open the file. Remove the top line (010|a).
- Rename the file, removing the .txt extension.
- Use Core ftp to ftp the file to Marcive. It goes into the input/athority [sic] directory.
- Once sent to Marcive, move into Bates work/authority work (marcive)/addDeletes/Sent.
- Update this page with the date and date range sent.
- Delete the list from Create Lists.
