AVCNet Board Meeting September 24, 1997 Lewiston Public Library, Lewiston, Maine Rick Speer called the meeting to order at 7:05. 1. Minutes of August meeting Acceptance moved, seconded and approved. 2. Treasurer's Report Jim Hart reported stable bank balance but concern about lack of membership renewals (~10%). He has listed memberships with expiration dates in the web members listing. 3. Northeast Computers & Education Expo October 4th, Ramada Inn, Lewiston Organizers are hopeful for a big event, at least breaking even on costs. Rick has worked a draft for a general purpose tri-fold brochure to be available at the expo (see below). David Sysko provided sample full color business cards for use at show. Cost at Kinko's would be about $25 per 144, but Jim offered to print David's file (on card stock from Rick). Jim will produce the AVCNet WWW site on his laptop (--after Joan updates, including Lewiston P.D.) for projection at the show. Screen by Rick. Jim will need to adjust LA Arts pages as required for the original version to be displayed. Rick will check with hotel on availability of padded chairs. David will produce showcard logos with easel backs for booth. Volunteers: Jim, Joan, + !volunteer needed! (AM), then Rick, David, + ?Bruce Hall? (PM) 4. AVCNet Brochure Rick's draft for a general purpose tri-fold brochure was reviewed. The text highlights the Web List, Web space for members, Community Calendar, Discussion Lists descriptions and a sign-up pitch. Rick to e-mail text to David to layout. Color copying was ruled out as too expensive for the coverage needed. Roger Fuller can Risograph 500 on heavier paper provided by Rick. Folding likely by Kinko's (~$5). 5. Gating AVCNet conferences from First Class Roger to gateway news to Usenet News (via Bates). This news can then be gated to discussion lists if we want. 6. Community Calendar Input Jim to provide a front page introducing calendars, showing calendar choices and a caveat about how the service is new and in need of community participation in order for it to fulfill its promise. How will the sports calendar(s)will be updated? Roger Fuller suggested a presentation to educate the school administrators/athletic directors, showing the possibilities. Jim followed up with an idea to provide a fill-in-the-blank database to the sports schedule people. Joan thought it would be possible to get the schedules directly from the league reps who make them. David felt that separate calendars by school would be more intuitive for most users. Schools may want to host their own and we would point to them. Joan will feel out the schools’ needs after NCEE. 7. Other Business A mailing to the membership was discussed as a way to revitalize participation. Either the brochure alone, or with a companion piece, or in an envelope would be sent. Meeting adjourned around 8:20 PM. Board members attending were Joan Scott, Roger Fuller, Jim Hart, Rick Speer, David Sysko. +/delta good work being done, feeling guilty about diversions, close to [elusive] goal questioning viability (membership loss) thanks for accelerator card donation, business cards, calendar spreadsheet; no one is doing what we’re doing; the service is important work--we just need to get the word out the organization will thrive as we work with those who have the information after NCEE tangent we’ll be back on the track seeking the movers and shakers Respectfully submitted, David Sysko, Secretary Please send corrections to davids@neokraft.com or call 786-2972.
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