Updated 12/12/13
NEW ENGLAND DIV. III TRACK AND FIELD
President- Sean O’Brien
Vice-President- Walter Curry
Sec/Treasure- Peter Thomas
Fall Convention
2013 @ Holy Cross
Minutes
1. Roll Call- UMD, MIT, Williams, RIC, Tufts, Westfield, Bates, Springfield, CGA, Keene St, Trinity, Amherst, Wesleyan, WPI, Worester St, USM, Bridgewater
2. Minutes- Accepted
3. Financial Report:- Current Balance $14,489.74 TD Bank CD $5,843.20 Accepted- Proposed by Peter that we discuss adding stipend to host indoor and outdoor host of $500 to cover meet refreshment/food for coaches. Brief discussion but was tabled
4. Web site report- Al- has updated Assoc web page
5. Rankings report- Al -- the web page - has link to cross country for poll and regional weekly results- Al ask that everyone remember to vote each week.
6. Standards- Ken Klatka- presented the new standards are same as last year with only the 100 being a bit quicker. Accepted
7. New Business:
1. Increase the # of decathletes at Outdoor DIII Championships. 14? 16? – Passed incr to 14
2. Require outdoor championships have ability (track and timing) to run 100m/200m/HH in both directions.- Accepted
3. Indoor relay entries - What needs to be in constitution for us to avoid DMR situation in the future? - After brief discussion it was decided the games committee needs flexibility and this was not voted on.
4. Discuss having 1 constitution for mens and women association.- This was discussed at the combined meeting. Springfields was to put together a meet schedule that was to be submit to a group of Halston, Ned Bishop, Jim P, and Ken for review.
Proposal to combine the Men and Women’s association was discussed with the outcome being a Sub-committee would work together to look thru the constitution to try and find common ground. Sub committee members are- Kristen, Halston, Ethan Brown, Jim P, Phil, Al Fereshetian.
1) add Outdoor meet schedule. to the Constitution- Done at combined meeting
2) discuss how early to start first non-multi event of the outdoor meet on Friday. this past year the javelin and hammer started at 2:00, which seemed exceedingly early.- No Discussion
3) vote on exact # of entrants in which case each of long distance races (steeple, 5k) will be divided into two sections. – No Discussion
4) delete in constitution any mention of semifinals
5) discuss if women still allowing 3000m indoor to qualify for 5000m. If that is the case, does the 5k qualify for 3k?
From Peter T- In regards to this 4th item. This is my fault, the executive committee did vote on these award winners but I did not announce them and did not order their awards. Which has been done now, the awards will be shipped to: Bates College Indoor and Outdoor Field athlete David Pless, Indoor track athlete Colby Horowitz, Bowdoin College and Outdoor track athlete Tyler Singer Clark, MIT.
11. Sites for indoor, outdoor and cross-country.
Season
Indoor 2014 MIT, 2015 Springfield, 2016 MIT
Outdoor 2014 Springfield, 2015 MIT, 2016 Springfield
Women sites
Indoor 2014 Springfield, 2015 Smith, 2016 Middlebury
Outdoor 2014 Springfield, 2015 MIT, 2016 Springfield
Adjournment
NEW ENGLAND DIV. III TRACK AND FIELD
President- Sean O’Brien
Vice-President- Walter Curry
Sec/Treasure- Peter Thomas
Fall Convention
2012 @ Holy Cross
Minutes
1. Roll Call- Amherst, Bates, Bridgewater, Colby, Conn Coll, Fitchburg, Keene, RIC, Springfield, Tufts, UMD, USM, USCGA, Wesleyan, Westfield, Williams, WPI, Worcester, NEC, ECSU
2. Minutes- Accepted
3. Financial Report:- Current Balance- $13205.39, TD Bank CD $5,833.78- Accepted
4. Web site report- Al- The site is up to date, Link to indoor championship page for indoor will be posted.
5. Rankings report- Ned-Says this is his last year and Ranking and regional rep. Has kept his website updated with the regional and national voting/ranking each wk of xc season. Explained what the job entails for the next rep.
6. Standards- Ken- Presented the new standards for indoor and outdoor both Passed
7. New Business:
1. Admittance of Lesley College to the association. I have received a note from AD Jen Benway requesting full membership.- Accepted
2. Election of new Ranking person as Eric Nedeau is stepping down. Al Fereshetian elected
3. Jon Hird will be addressing the upcoming regional alignment in cross country and how it affects the regions especially since it would take away two of our most used qualifying courses.
On the same note Pete Farwell would like a report on the Westfield course that will be our site this year, both its present condition, how the big invite and day after New Englands could impact it, and what plans there are for improvements to the trails, if any (could Westfield do some presentation?).
Was covered at the NE open meeting
Jon will also address the new bank track indexing (which in my opinion looks disastrous for New England). – Peter Thomas will research and address the issue with NCAA
4.Ethan Barron- I'd like to discuss seeding the decathlon/heptathlon at championships by current season best in individual events. This will give our athletes the most competitive environment possible and the best opportunity to advance beyond that meet. – Ethan explained his reasoning motion was seconded by Halston- Passed.
Al Fereshetian presented a schedule for the indoor championships.
9.... Sites for indoor, outdoor and cross-country.
Season 13 14 15
Indoor Bates MIT Springfield
Outdoor Colby Springfield Springfield
Women sites
Indoor USM Springfield Smith
Outdoor Colby Springfield Springfield
10 Adjournment
NEW ENGLAND DIV. III TRACK AND FIELD
President- Jon Hird
Vice-President- Ethan Barron
Sec/Treasure- Peter Thomas
Fall Convention
2011 @ Holy Cross
Minutes
1. Roll Call, present were, Amherst, Bates, Bridgewater, Colby, Conn, ECSU, Fitchburg, Keene, MIT, Regis, Springfield, Tufts, UMD, USM, USGA, Westfield, Williams, WPI, Worcester
2. Minutes- Were emailed to members in advance of convention and were accepted with one addition/correction. We had given Al permission to make all necessary correction/changes needed to the constitution. Minutes were then accepted.
3. Financial Report: accepted – I made the motion to increase the fee paid to the host college for the indoor and outdoor championships by $500 (to $3000 total). Motion passed.
4. Web site report: Al has made all updates to the web site (historical data and cleaned up the constitution to make it easier to read and up to date) and will email me the web link to me and then it will be forwarded to the membership. We reviewed and approve the changes Al had found that needed corrections or deletion of information no longer pertinent to the constitution or the running of the championship meet.
5. Rankings report- Eric Nedeau- requests all meet directors to email him results ASAP so he can post on web site (Sunday evening at latest) Please include a link to the meet results! Ned needs everyone to vote for regional rankings by noon Monday! This ranking is what is used for the National ranking. This position in addition to the weekly chores also meets at the national convention.
Motion made to increase the ranking fee to $500- Passed
6. Standards- Ken Klatka- presented the summary of performances, competitors with seniors and determined we should keep the same marks/ times for this year. Accepted
Ken was asked to continue to do the standards for next year and agreed.
7. New Business:
1. Nomination and Election of new President (Ethan cannot assume the normal role of stepping into the President position), Vice President, Secretary/treasurer, and Ranking person.
Sean O’Brien was voted in as new President with Walter Curry voted in as vice –president, Peter Thomas will continue for one more year as sec/treasure and this is Ned last year as ranking person.
2. Proposals from Al Fereshetian
1. Move to adopt the Heptathlon for indoors where the NCAA has already moved to that event. Motion Passed.
2. Appropriate schedule changes. Start the Hep at 1:00 on Friday
rather than Noon (less events on Friday). Resume on Saturday at
11:00 am (55H), PV at 11:35, 1,000 placed into the schedule 30 minutes after the completion of the PV.
This would also suggest the following changes. Run the 55H trial at 11:30 followed by the 55 Dash trials. This would eliminate unnecessary hurdle movement. Also the open PV would need to start
30-45 minutes after the Hep vault concludes. Open vaulters could complete general warm-ups so that they could use the final 30-45 minutes for runway and pit warm-up.
Amended by Halston Taylor to start the PV at 9:00 am to allow enough time to keep the rest of the schedule as is. Open vault would begin 45 min after completion of the hept vault. Motion was accepted and vote passed.
3. Suggest that the qualifying standard be, the top 12 declared full heptathlon scores. Similar to the ECAC standard. Top 12 , (Passed with standards)
Outdoor Issue
4. Change the Decathlon entry standard to top 12 declared full
decathlon scores.- (Passed with standards)
8. Other Business
Ken Klatka wants to nominate Bill Kelleher of Trinity for the service award.(17 yrs assist. at Trinity, 22 at UConn. 17 as head coach), Passed
Peter Thomas (by email) New England College accepted as member of association.
9.... Sites for indoor, outdoor and cross-country.
Season 12 13 14
Indoor MIT Bates MIT
Outdoor MIT Colby Springfield
Women sites
Indoor Smith USM Springfield
Outdoor MIT Colby Springfield
10 Adjournment
NEW ENGLAND DIV. III TRACK AND FIELD
President- Jon Hird
Vice-President- Ethan Barron
Sec/Treasure- Peter Thomas
Fall Convention
2010 @ Holy Cross
Minutes
1. Roll Call- Brandeis, Tufts, Wheaton, USM, Williams, Springfield, Bates, UMD, Conn College, Bridgewater, MIT, Colby, Tufts
2. Minutes- accepted
3. Financial Report: - accepted
4. Web site report- Al- everything is current on the site. Results are up to date. Al is supposed to send the link to me and I will forward to the association.
5. Rankings report- Ned- requests that everyone (unfortunately only 6-8 coaches actually vote each week, more of us should care to take the time) vote in the xc poll. Votes need to be in by 11am on Monday Mornings. Ned has to make the regional report by Noon Monday.
Races Hosts- Email meet results to Ned immediately after the event so the results can be put on the web site. This of course helps with voting and rankings.
Preseason info is up on his web site and was used for preseason rankings.
Al Fereshetian affirmed the position/perception that the national rankings have an influence on the national selection committee when they pick the at-large teams after regionals. Therefore it is vital that Ned has as much information about teams.. illness/injuries, and meet conditions ie; hilly, wet, sloppy etc, as possible so he can advocate for our regional teams.
6. Standards- Ken Presented and there was some minor adjustments by the group. Ken will revise forward to me and I will send to group.
7. New Business:
1.confirm by affirmation the agreement by Ethan Barron to serve as Vice President. Passed
2.From Peter Thomas– Proposal to have the 10k run Friday evening as late as possible (as feasible depending on the site, under the lights would be great) to afford the athletes the best opportunity to run fast. Also to avoid potential hot weather. - Some discussion but left to the meet director to try and put it as late as feasible for the site. No vote taken
3.From Peter Thomas- Proposal to run the 5k before the 10k Friday evening or to start the meet Saturday morning. Reason- to afford the athlete the best opportunity to run fast. - The discussion consensus was to leave it where it is in the meet schedule. No vote taken
8. Other Business-
Recognition Award presented to Ken Klatka for his long association with Div III, including his service as VP and President of the association, and to his contribution to the sport as an educator and Meet director of the NE Div. III and ECAC championships.
9.... Sites for indoor, outdoor and cross-country.
***Change in original sites for men indoor championship..tufts and springfield and changing years.
Season
Indoor Springfield Tufts Bates
Outdoor MIT Springfield Colby
Women sites
Indoor MIT Smith USM
Outdoor MIT Springfield Colby
10 Adjournment
NEW ENGLAND DIV. III TRACK AND FIELD
President- Ken Klatka
Vice-President- Jon Hird
Sec/Treasure- Peter Thomas
Fall Convention
2009 @ Holy Cross
Minutes
1. Roll Call; MIT, Williams, Bridgewater, Coast Guard, Springfield, ECSU, Conn, Tufts, Westfield, Wheaton, UMD, Regis, RIC, Edincott, Gordon, Amherst, Weslenyan, KSC, Trinity, USM, Bates
2. Minutes- Presented and accepted
3. Financial Report: Accepted- Checking Balance $9429.69 CD$5786.58
4. Web site report-Al updated constitutional changes will be made prior to the indoor season.
5. Rankings report- Done by Direct athletics
6. Standards- Ken- presented a detail breakdown of those meeting the standards and number of seniors for both indoors and outdoors. Following a brief discussion and one slight change of the indoor 3k standard both were accepted.
7. New Business:
D... Sites for indoor, outdoor Men
Season 10 11 12
Indoor Bates Tufts Springfield
Outdoor Tufts MIT Springfield
Women sites
Indoor USM MIT Smith
Outdoor Tufts MIT Springfield
President- Ken Klatka
Vice-President- Jon Hird
Sec/Treasure- Peter Thomas
Fall Convention
2008 @ Holy Cross
Minutes
1. Roll Call- UMD, ECSC, Spingfield, USCGA, Wheaton, Conn Coll, Bridgewter, Tufts, Colby, MIT, USM, Bates, Amherst, Wesleyan, Trinity, Brandeis, Williams, Fitchburg, Westfield, RIC, Keene
2. Minutes- Accepted
3. Financial Report:- current checking balance $8677.38
CD $5673.12- Accepted
4. Web site- Al will make adjustments
5. Rankings report- Direct athletics
6. Standards- Ken- Presented and accepted
7. New Business:
From Ethan Barron
1. Eliminate pentathlon. Adopt heptathlon for NE Championship- Withdrawn
Motion to make qualifying during heptathlon ok if athlete scores 2900 pts in the pentathlon events. - Passed
Motion to adopt the Div I conversion for baked tracks- Failed
Motion to Seeded by the NCAA rulebook- randomized competitions- Passed
Passed
Passed
Motion- Relay cards time deadline- must be handed in at 20 minutes but can be changed up to the start of the race.- Passed
Passed
Withdrawn
Passed
D... Sites for indoor, outdoor and cross-country. This is what I had in my notes. So we have a volunteer for 11 indoors?
Season 09 10 11
Indoor MIT Bates ?
Outdoor Springfield Tufts MIT
XC ?
President- Ken Klatka
Vice-President- Jon Hird
Sec/Treasure- Peter Thomas
Fall Convention
2007 @ Holy Cross
Minutes
1. Roll Call- Amherst, Bates, Brandeis,
Colby, Conn, ECSU, Fitchburg,Gordon, KSC, MIT, Middlebury, Springfield,
Tufts, UMD, USM, USCGA, Wesleyan, Williams, Worcester St.
Presentation of outgoing president plaque to Dan Rose-
2. Minutes - Accepted
3. Financial Report: - $8320.18 checking as of 9/11/07 CD $5564.27 accepted
4. Web site report – Al updated the web site in the spring if anyone notices any problems let him know. History of indoor and outdoor meets is excellent and host sites can use info for programs.
5. Rankings report- Ned- Amherst Web site now has NE and National rankings
Regional poll is now part of the NCAA national site- it would be beneficial
if more then the same 10 people voted each week. Coaches who don’t
have a top 10 team should also be voting!
Host NE D III schools need to send results of meets to Ned: If you are competing
at a non- NE Div. III school you need to send the results (or at least the
link) to him so the results can be posted.
6. Standards- Dan presented and explained the standards- accepted
7. New Business:
A. Walter Curry: Combined indoor championship - one site [ men /women]
Proposed having a combined indoor meet with the women. Haltson mentioned
the host site difficulty in doing both and it would limit those schools
with smaller facilties thus limiting our options on sites. Discussion also
was whether the meet would have to be two day meet? Motion to propose the
combine meet to the women- seconded. Vote 8 yes 7 no motion failed (less
then 2/3 needed)
B.Peter Farwell: not sure if we have a limit of #'s in a heat for Steeple
(like 20 max or go to 2 heats).
Pete not at meeting- Discussion was whether it should remain a games committee decision. Decided it was fine as is. No vote.
should we run the 10k later on friday, to be cooler, if lights are available? (seems the hammer is always still going anyway...)
Left it as is.
should 200, 400, 400h, 4x1 have seeded lanes, or random?
Already being done.
C. Ken Klatka: item # 1. Would like to discuss the possibility of eliminating the provisional standards for both the decathlon and the pentathlon. I feel there are enough meets to qualify people who really want to do these events. We have a couple of 10k races to qualify, why treat Dec. & Hep. differently? This way we are consistent with all our standards.
Discussion was there has been enough entries and there are enough events to compete at. Also we don’t have provisionals for the other events so why should it be different.
Ken’s motion: to do away with 3 event provisional entry into pentathlon and Decathlon. Seconded- Vote 12 yes 3 no, 2 abstentions – motion Passed
Item # 2 Article IX. Rosters due to Meet Director 10 days prior. (We now use Direct Athletics... MD does not need them)
Withdrawn
Item # 3. Article IX. PV & HJ increments . Suggest we use metric
increments & not imperial.
Done by Standards - Metric increment only
Item # 4. Article IX section 11. Do we need a rankings chair?
(Direct Athletics does this service).
Track ranking are done by Direct athletics- Ethan will be monitoring the results to check their accuracy. Ethan is back on the payroll as track ranking person.
D... Sites for indoor, outdoor and cross-country.
Season 08 09 10
Indoor Tufts MIT Bates
Outdoor Coast Guard Springfield Tufts
XC Conn. College 07, ? 08
President- Dan Rose
Vice-President- Ken Klatka
Sec/Treasure- Peter Thomas
Fall Convention
2006 @ Holy Cross
Minutes
1. Roll Call- Amherst, Bates, Brandeis, Colby, Conn, ECSU, Gordon, Keene,
MIT, Middlebury, Springfield, Trinity, Tufts, UMD, Coast Guard, Wesleyan,
Williams
2. Minutes- Accepted
3. Financial Report: Checking $7,869.11 CD $5,436.45- Accepted
4. Web site report- Site is up to date. Al will resend the link. Here it
is
http://abacus.bates.edu/~afereshe/homesite.html
Also Al will put a link to it from the Bates Webpage
5. Rankings report- Ned is handling the NE and National rankings- Direct Athletics is doing the track. If a problem arises Ethan will start dong the track again.
6. Standards- Dan presented the standards Aceppted with the provision he convert the imperial marks to metric as Div III is only accepting metric marks.
7. New Business:
Jon Hird- Here is a request that all meet information for division III meets,
both indoor and outdoor track and field, contain the meet director's e-mail
address, and home and office number. It is such a pain to try and find the
meet director's home phone when you need to submit a qualifying performance
to Raceberry Jam. Either that, or petition the NCAA to get that home phone
requirement off the NCAA-Raceberry Jam site.
Several coaches explained that they only put in the office number twice
or not at all for the home number without a problem so it was decided to
just move on.
Dan Rose- 1. In the event that both associations vote to continue to run
a combined outdoor championship, establish a committee that would meet annually
to review the outdoor championships time schedule and make adjustments that
would improve the management of the meet. This committee should have equal
representation from both associations. The committee should have the freedom
to make changes to the time schedule based on the host facility. T
Tabled without discussion
2. Based on the awards presented to Connie Putnam and Carolyn Court last
spring, establish the Outstanding Career Achievement Award to be handed
out at the combined outdoor championships. Coaches can send nominations
to the executive committees for consideration. - Passed
3. Have a representative from last years championship (Springfield College)
speak regarding the costs in hosting the combined event. Is $4,000.00 enough?
Voted to increase payment to $2500
Ken Klatka- Include the pentathlon on same day as the
regular Indoor Championships and for the Outdoor meet Championship
2-day vs 3 day? (might be tricky for Decathlon)? Withdraw the pentathlon-
Accepted the plan B schedule for the outdoor meet.
I would like to request that we put on the agenda voting for a two year in advance request to host the championships so that our athletic administrators can budget for the distances and overnights (if needed). I am putting in a bid to host the 2007 outdoor championships and will bring with me some different versions to vote on. I know the women are concerned about not wanting to have the Heptathlon on Thursday & Friday like the men. I will have different time schedules for different scenarios.
Passed the two year request for hosting.
George Suitor- I would like to put on the agenda the issue of Lane assignments
in timed final races. In races that are run entirely in lanes and are timed
finals and no preliminary heats, seed times should determine what lanes
are assigned. The best lanes assigned to the best seed times.
Rationale: Athletes who have run fast and establish fast seed times should
not be penalized. Automatic timing and having performance lists now verify
performances.
Passed- with it being the games committee decision on setting preferred
lanes (depending on championship site).
F.. Sites for indoor, outdoor and cross-country.
Season 07 08 09
Indoor Bates Tufts MIT
Outdoor Springfield Coast Guard Williams
XC Not our decision-but is suppose to be at Conn. College 07
G. Election of Officers?
Ken Klatka follows Dan as President next year.
Jon Hird nominated and voted in as VP.
President- Dan Rose
Vice-President- Ken Klatka
Sec/Treasure- Peter Thomas
1. Roll Call- Present Trinity, Wesleyan, Conn, Brandeis, UMass.-D, Bates,
MIT, USM, Williams, Tufts, Wheaton, Emmanuel, USCGA, Worc. St., Middlebury,
Fitchburg, ECSU, Springfield, Amherst
2. Minutes 04- Accepted
3. Financial Report:Checking $5627.03 CD $5315.37- Accepted
4. Web site report- New Link to Bates site
5. Rankings- XC send Ned the link if you are hosting-More people should vote in the weekly regional poll. Track- Ethan says he will continue in the position.
6. New Business:
Salve Regina requests membership in our association. Salve Regina voted
in
Tabled from 2004 convention were the following items:
A. Dan Rose-I would like to propose that the association design and cast our own unique medals to be awarded at the Championships. Currently we use a generic track medal. Something more like the medals awarded at the All New England Championships would be a nice improvement. PASSED
Info given on Combined (M&W)Outdoor Track Meet- Motion to split the
cost evenly with women association. PASSED
B. Pete Farwell
Change the wording of article 10
Create standards that get us up to the desired 18-24 competitor per event
range that we desire, even if it means some over-filled fields for a year.
(last year many events were too low!)
1) championship meet hosts receive $500 toward timing
2) Honest Effort- NCAA rukes civer ut- /Remider given to coaches before championships.
3) include in constitution 2002 proposal (if it was voted in):
"An athlete will not be allowed to compete in any of the Assoc.
Championships without the accompaniment of a designated official of his
college." Agreed- Al to check/change the wording
4) create a selection committee to investigate and propose a 'slate' of
possible sites for future regional x-country championships, to be voted
by
membership at the November coaches' meeting.-
Ned Bishop as NCAA rep is responsible for inspection of proposed courses.
5) a- rearrange outdoor 110HH-100m-200m trials so that 200 does not
immediately follow 100.----Done in 2004
b- start indoor and outdoor PV at 12:30 (or earlier) to accommodate
larger fields.--- Motion to start at 11:30 am PASSED
c- propose setting 2 sections of indoor 3k and 5k and outdoor steeple
and 5k if numbers warrant it (and establish said number for each event)
– Discussion followed to leave decisions on this to the GAMES COMMITTEE
d- start indoor unseeded 1500 to accommodate possible 2nd sections of 3k
and/or 5k- Motion to run sections one after the other (ie: 3k unseeded 3k
final)- PASSED
Move the start time of un-needed 1500 (mile) to 1 pm PASSED
e- Start outdoor 400 relay earlier to accommodate possible 2nd sections
of steeple and 5k (this would also cut down the 'dead time' on the track
which was created by the deletion of other trials) NOT dealt with because
of combined meet.
6) Revise Article IX section 16-D: currently says ONLY heat winners in
fast section of final, but it is possible that there could be only 2
heats, putting only 2 runners in fast section of final.
Motion to amend Article IX 16-D to follow NCAA rules for advancement inlane races, Lane 1 not to be used.--PASSED
7) Article IX section 16-E: now that we score 8 indoors and outdoors, why
don't we just state "9 finalists (plus any ties for 9th position) will
advance to finals in all field events that have trials. PASSED
8) should we have a provision that sets seeded flights of trials of above
field events? Motion to have seeded flights random order- PASSED
9) prefered lanes in indoor 200 final to be 5-4-6-3-2 (or other selection
voted by membership) to be laid out as rule for games committee. - PASSED
10) Article VII, section 5 wording: "an impact on the majority or
2/3 decision". (since some votes require 2/3).
In actuality this seems to say the President may vote for school when it
matters. Thus why not do away with this section and just allow the vote
with everyone else? Motion allowing the President to vote on each issue-
PASSED
10) Require (request?) meet management to read off cumulative times at
starting line for all events over 400 meters. Discussion that it is done
now- no vote.
New 2005 items
C.Dan Rose: Discussion of Time proposed schedule and location of Combined
outdoor meet.
D. Pete Farwell
1) regional xc course at Springfield (hear description, get map, etc.)-
Jim Pennington gave out maps and explained the course. He said a map would
soon be online at their website.
2) scheduling of future sites (XC and outdoor track seasons). Is it possible
to take into consideration NESCAC (or other conferences as well if desired)
locations of the week before, and perhaps All New England location the week
later in track, when picking sites, to make fair travel for most teams each
year and season> (for instance trying to avoid 2 or 3 Maine trips in
a row, or 2 or 3 trips to Williams in same season in a row).
Briefly discussed but consciences was it is difficult enough to get locations (hosts).
E. From Erik Nedeau and Ken Klatka: Run the mile at all meets. The 1500 is not a national event and cannot be used for conversion.- PASSED
F. Ken Klatka: Drop the 600 from the men's meet because no one else runs
it .
There is no 600 in All N.E.'s and no 600 at ECAC's or beyond.- DEFEATED
G. Dan Rose: My only item would be clearing up the wording on how Pentathletes/Decathletes qualify for the Championships. We have set standards for everyone yet we still have a provisional status for the multi's. Withdrawn.
H. Al Halper, Proposes we drop the 200 trails indoors and outdoor and run only finals on time.- DEFEATED
F.. Sites for indoor, outdoor and cross-country.
06 indoor MIT Outdoor Springfield
07 indoor Bates, Outdoor Tufts
Motion to revisit the combined Meet and time schedule next fall (06) – Passed
Discussion on everyone getting a school mug for Connie to be brought and presented as gift at either indoor or outdoor meet.- Passed
Elections of officers- Sec/ Treasure Peter Thomas reelected in a landslide (!Ha Ha Ha)
President- Connie Putnam
Vice-President- Dan Rose
Sec/Treasure- Peter Thomas
Fall Convention
2004 @ TBA
Minutes
1. Roll Call: Williams, Conn, Sprigfield, ECSU, Middlebury, Bowdoin, Keene, USM, Fitchburg, Wor. St., Coast Guard, MIT, Trinity, Emmanual, Wesleyan, Amherst, Tufts
2. Minutes; emailed minutes accepted
3. Financial Report: Checking $5652.63 CD $5251.51 Accepted
4. Web site report: Al Fershetian has updated with the new constitution. Will add the new indoor and outdoor standards
5. Rankings- Eric Nedeau has accepted the position. Ned presented the standards.
6. New Business
a. Decathlon/Pentathlon Qualifying standard- Will stay with what is written in the constitution.
b. Combine Men's and women's indoor and outdoor meets- George Suitor amended
the proposal to be The association would like to Combine ONLY the Men's
and Women's OUTDOOR meet. This passed by a 14 yes to 4 no vote.
c. Motion by Halston to have the Executive committee select the MVP award
winners following open nomination by coaches at the conclusion of the meets.
Pass
d. Discussion of championship schedule: Motion from Ralph White to change
the order of the 110H and 100 to allow for more doubling. Pass
e. Al Fereshetian: Discussion of Time changes for the Discus and Hammer
to 12:45 and 10:15 and changing 100, 200 and 110 Hurdle times were approved.
f. A motion to seed the field events trials was made and Passed
g. A Flat fee of $2500 to assist with the cost of hosting an indoor or outdoor
championship was proposed -. Passed.
h. Increase the ranking person stipend to $250 per season - Passed
i. The rest of the issues were tabled for next year.
j. Sites: Indoor: 05 Tufts, 06 USM
Outdoor 05 Springfield 06 Tufts
7. Election of Ken Klatka as Vice President - Unamimous
President- Connie Putnam
Vice-President- Dan Rose
Sec/Treasure- Peter Thomas
Fall Convention
2003 @ Holy Cross
Minutes
1. Roll Call- Amherst, Babson, Bates, Bowdoin, Brandeis, Colby, Conn Coll., ECSU, Keene, MIT, Middlebury, Springfield, Trinity, Tufts, USGCA, Wesleyan,Williams
2. Financial Report: CD Balance 9/16/03 $5212.73 Checking Balance $5144.99
Accepted
3. Web site report- None
4. Ranking Report- Ethan Barron from Tufts will take over.
5. New Business-. After a brief discussion regarding the constitution committee appointed at the spring meeting, the secretary (me) realized I had error in not properly listing the results and presentation as an agenda item.
It was deemed by President Putnam and it was unanimous that we go forward with the finding and recommendations of the committee and vote on their merits.
The constitutional changes were presented by Al Fereshetian.
Each change was voted on and passed unanimously except for Article 9 section 10 which was voted 15 yes, 2 no. The motion still passed.
The major changes are the dues. $100 per season total $300 for year. To be billed and paid in the fall.
Entry Standards for Indoor and outdoor will be set to have a field of 18-24. No provisional entries.
Trials in the 400, 600 indoors, 400, 400H outdoors and all semi final races in sprints were eliminated.
Al - presented the proposed standards. A committee of Halston, Ned, and Dan would review the standards and have a recommendation for Nov. 1.
Connie- presented a new look All New England certificate. Approved by all. George Suitor was going to see if his printer could save us money on the cost.
Sites 03 04 05
XC USM USM
Indoor ? Tufts was suppose to Host but can't. Connie is Checking to see
if we could get Harvard. Bowdoin will take it necessary.
Indoor Tufts/Bowdoin
Outdoor Williams Bates/Springfield
NEW ENGLAND DIV. III TRACK AND FIELD President- Ken Klatka VicePresident- Al Fereshetian Sec/Treasure Peter Thomas FALL CONVENTION 2001 @ Stonehill College Minutes 1. Roll Call - Amherst, Bates, Brandeis, Conn. College, Keene, MIT, Middlebury, Springfield, Tufts, USM, USCGA, Williams 2. Financial Report - Peter Thomas- Current Balance $1,527.38 CD $5,030.72 , Accepted 3. Web site report- Al Fereshetian- site is up and running for xc and track. It should be a good tool for future meet directors to use for program information (history). If anyone sees any problems/mistakes contact Al. 4. Ranking Report- Ned- Will be the same this year as last 5. New Business >From Halston Taylor 1. The Games Committee meetings and coach's meetings need to take place at the designated times per the constitution and meet information. - To be discussed later in meeting. 2. The Games Committee should be made up of coaches who are able to attend the meeting. This is the responsibility of the meet director--discussion followed regarding lack of attendance (conflict with coaches being at women meet) Committee members should be in attendance at the whole meet. This was then made into a motion and Passed unanimously. 3. The Association President must oversee the meet organization throughout the entire process to guarantee association and NCAA rules are followed. Brief discussion and Passed unanimously 4. Scales used to weigh-in implements need to be calibrated annually, particularly if a trackmaster is not being used. Discussion- the meet director is asked to have the scales calibrated 5. Adjust the 10K standard to the top 16, making all our number standards the same. Motion passed unanimously 6. Ties can be allowed as long as it does not force an additional round of competition. If it would force an additional round, the games committee must decide on a method of breaking that tie. Discussion followed and it was decided to bring it up again indoors. 7. Motion to increase scoring places and entries to 8 and 16 for indoor championships Passed 7 yes 3 no 8. From Ralph White, Motion to eliminate lane 1 in 200 indoors- Passed Motion to eliminate 600 trials- Defeated Motion To eliminate 400/400H- Defeated 9. Regional Site: Strong recommendation to Regional Host to have invitational during September. 10. Peter Thomas: A. Motion to Combine M&W Championships (indoor and out) - Withdrawn B. Motion to change time of coaches meeting - Defeated C. Motion: Host sites give an estimate of cost of putting on the meet. Passed D. Motion to increase association dues to $100- Passed 11. Future Dates and sites: 2001 2002 2003 2004 XC Westfield ? ? ? Indoor Bates MIT Tufts/USM Outdoor Williams Bates Spring/Will
NEW ENGLAND DIV. III TRACK AND FIELD
President- Ken Klatka
VicePresident- Al Fereshetian
Sec/Treasure Peter Thomas
Minutes from the winter Meeting
Feb. 16, 2001@ Tufts University
1. Roll Call: Bates, Brandeis, Colby, Keene, MIT, Springfield, Tufts,
Williams, Worcester St.
2. Minutes from the fall meeting excepted.
3. Treasurer's Report accepted. Current Balance $2,819.90
4. Ranking Report: Ned not present
5. Website: Do to computer Problems- Nothing done
We need to send Coaches , asst. Coaches list to Al to add to the Directory
List
Halston will send Outdoor standards to Al
New Business:
1. Ken Klatka - would like the Boston area schools to bid on the N.E Open
Championships. Tufts and MIT stated they would be interested .
There was also some discussion of the banked track index.
2. Paul Souza - Paul had requested a discussion of whether the assoc. could
recommend adding the 200 meters to the indoor nationals. Al stated the NCAA
has been trying to incr. participation and have been trying to add events
whenever it is possible.
3 Halston Taylor - a motion to change the scoring of the indoor meet to
eight places. Halston pointed out the quality of the meet has improve
therefore we need to add more scoring. Discussion on the percentage of
performers entered who would score (75% 8/12). Possiblitity of adding more
entries to the meet. Also the pick of lanes in the short events..trials and
finals scoring were all areas that were discussed. It was voted to look at
the impact increasing the field would have.
4. Dates and sites: 2001 2002 2003 2004
XC Westfield ? ? ?
Indoor Tufts Brandeis ?
Tufts?
Outdoor Conn. Coll Williams MIT
Bates?
Fall of 2000
NEW ENGLAND DIV. III TRACK AND FIELD
President- Ken Klatka
VicePresident- Al Fereshetian
Sec/Treasure Peter Thomas
Minutes from the fall Convention
Sept. 26, 2000 @ Best Western Hotel
1. Roll Call: Amherst, Bates, Brandeis, Colby, Conn. Coll., Keene, MIT,
Middlebury, Springfield, Tufts, USCGA, Wesleyan, Wheaton, Williams
2. Minutes from the Spring Convention accepted
3. Financial Report: accepted after discussion that we move some money from
the CD into the checking. Also if Al and Ken could check on number of
entries in last year meet. Information to be used to determine the financial
impact of a dollar increase in entry fee.
4. Ranking Report: Ned ..all fine He deferred discussion of the standards to
Halston.
5. Standards: Halston handed out this year standards with only minor
adjustments. He stated he makes the adjustments by comparing the previous
year results...take out the seniors then ballpark (educated guess) an
estimated mark.
6. Webpage : Al says it's up- If members see a mistake let him know.
1. Main page has a breakdown of all three sports. The XC and Indoor
are done, the outdoor is coming along.
2. Each coach should submit their team's college web site to Al so he can
list them.
3. Also the names of assistant coaches should be forwarded for the coaches
directory.
4. Email your results ASAP after meets.
5. VOTE each week for the rankings
7. Application for membership from Southern Vermont College: accepted
8. New Business
1. Stipends... Clarification of new amounts.. XC rankings is
$150... Track Indoor and Outdoor is $300 ($150/ea.), Sec/Treas.
$200.....Webpage startup $500.. then $150
2. National Representative and reimbursement: Ken will ask William Wyuke if
he wants to continue. Reimbursement of $200 max per year with receipts.
3. Fines: Pete stated the wording on fines is clear in the
constitution. Halston will correct the problems.
4. Web entries: Not something we can do now, but should look at and
consider later. It mostly depends on the site host and/or setting up the
association web page to handle.
5. Index Banktracks: Motion to index by Pete - seconded by Halston
Discussion followed....Motion was defeat.
6. Provisional entries ... Presented by Ken...To make the check in
time at twenty minutes prior to the start of the race for entrants and
alternates. This could be done by any representative of the school. Would
allow an alternate time to warmup.
Motion - Passed
7. From the spring meeting- Do we need to use relay cards: Yes
8. Dates and Sites:
Cross country sites to be determined by the coaches at the
NCAA regional meet
2000 2001 2002 2003
X--Country Umass D ? ? ?
Indoor ------- Tufts MIT
Brandeis
Outdoor ------- Conn Williams MIT
9. Outstanding Athletes of spring meet.... Voted Worcester Stanley
Egbor Track
Athlete and Larkins of Springfield and Tyson of Wheaton co-Field Athletes.
Spring of 2000
NEW ENGLAND DIV. III TRACK AND FIELD
New England Div. III
Track & Field Spring Convention
Springfield College
Minutes
1. Roll Call:
Bridgewater State
Trinity
Connecticut College
M.I.T.
Springfield College
Colby
Colby-Sawyer
Tufts
Williams
Bates
Univ. of Southern Maine
2. Acceptance of minutes from Winter Convention
Vote = Accepted
3. Financial Report = None available
4. New Business
A. USAT & FNCAA representative fees reimbursement question.
The representative must provide receipts sent to Peter Thomas at
Keene State
for reimbursement.
B. Recommendation of a stipend for XC rankings (Al fereshetian).
Motion to pay $ 150.00 for each season last yr. & this Fall.
Motion is retroactive reimbursement $ 300.00 total.
Vote = Accepted
C. Check wording of Article 9 Section 5
Motion to table.
Vote = Accepted
D. Election of a New Vice-President
Nominations = Al Fereshetian - Bates College
Vote = Accepted
E. Examine Constitution Article 9 Section 8 (Provisional Entries)
Suggestion to lengthen the check in time to 20-30 minutes
prior to race.
Unresolved
F. Proposal to designate a person to develop, organize & maintain a
New England Division III Web page / History.
$ 500.00 to start up
$ 150.00 per year to maintain
Suggestion to empower Peter as Secretary to advertise the position.
The position will include XC, Indoor, & Outdoor Track & Field.
Other Items
A. A question was raised as to the necessity of relay cards.
This question will be addressed in future meetings. (Fall Convention)
Meeting adjourned at 8:50 followed by refreshments.
Minutes form the winter Meeting
Feb. 18, 2000@ Bates College
1. Roll Call: Bates, Colby, Fitchburg, Keene, MIT, Middlebury, Springfield,
Trinity, Tufts, USCGA, Westfield
2. Minutes from the fall meeting excepted with one notation. Halston
thought the minutes were missing a discussion of when voting on the athlete
of the meet would occur.
3. Treasurer's Report accepted.
4. Ranking Report: Ned not present...Two suggestions in his absence
1. A suggestion to start a week earlier in January
2. Use of a different format other than excel- not a table - present
way use a lot of memory and some have difficulty with printing.
New Business:
1. Dan Rose- Explained his view on the need for an Organizational Webmaster:
to handle history of the organization, past meet results, standards and
upcoming championship information.
Motion Passed Unanimously.......each coach should research if they could
find someone (intern.. grad asst.) on their campus interested in doing the
job.
A $500 stipend for the 1st. year to bring it up to date. All three seasons
to be covered.
Coaches were to bring proposals to spring meetings on who could/would be
willing to take the job.
2. Halton Proposed the Pentathlon standard have an auto total of 2900
Motion passed 11-1
3.XC Awards: Increase the number of awards from 20 to 35 and to upgarade
the actual award to have a runner on the plaque, with the place # similar to
the women's.
Motion Passed Unanimously
4. Proposal to increase the Ranking stipend: Connie motioned to increase
from $50/season to $150/season
Passed Unanimously
Halston motions to increase Sec/Treasure stipend to $200/yr.
Passed Unanimously
5. Proposal to increase to 8 the number of scoring positions for the indoor
outdoor meet.
Yes 7 No 5 motion defeated cannot be brought up again for 2 yrs.
6. Halston- The Games Committee makes nominations for athletes of the meet.
Ned will put of web coaches vote on Wednesday. Awards presented at the N.E.
Div. I. Agreed to by the group.
Sites- 2000 2001 2002
Cross Country Umass D
Indoor Tufts(?)* Tufts/MIT*
Outdoor Springfield Conn Williams
* MIT can't do 2001 Tufts tenatively agrees to take it...MIT may take 2002
Minutes from the fall Convention
Sept. 28,1999@Sheraton Hotel
1. Election of new Sec/Treas.: Peter Thomas of Keene State was nominated
and voted in (despite his brief protest).
2. Roll Call: Amherst, Babson, Bates, Bowdoin, Brandeis, Colby, Conn.
College, Gordon, Keene, MIT, Springfield, Tufts, Coast Guard, Wesleyan,
Williams
3. Minutes from spring meeting accepted with one motion. To admen the
policy to "penalize" those meet directors who fail to send in results
quickly. It was decided to fine such meet directors $25.00 for their failure
to have the results to Erik Nedeau (ranking director) by the Tuesday
following the meet.
4. It was decided that POP forms be sent out with the minutes of the
meetings. The POP forms are for use when the meet is not held at a Div. III
school. A copy of the POP form should be forwarded to Erik Nedeau by the
Tuesday following the meet so an accurate ranking list can be maintained.
5. Treasurer's Report accepted. Checks of $6,459.81 and $3,881.69 plus a
fees and dues list were turned over to Peter Thomas.
6. Cross-Country ranking report: Al Fereshetian restated the need to get
him meet info. Saturday night whenever possible. Response to the website has
been strong and weekly voting is increasing. Fax number is 207 786-8232.
7. Track ranking report: Erik Nedeau stated the same website and format
would be used this year. Postings will be Tuesdays- if corrections are
needed just e-mail him.
8. Indoor standards: Halston Taylor presented the new standards. Eric
Nedeau asked about 500-conversion time. Halston found it is 16.24. Erik will
rank separate 500, 600 performances during the season and only combine them
the week of the championships.
Pentathlon: Top 12 -Full scores make the meet first, then partial scores
from 3 or more events will be considered.
Motion that all late entries be approved by the Games Committee (and still
subject to fine) was passed unanimously. Standards were then accepted.
9. The constitution will be posted on Al's website. Anyone wanting a copy
can contact Halston at MIT.
10. Motion by Connie Putnam to send $1000 donation to Bates College in
memory of Walt Slovenski passed unanimously.
11. Motion to award certificates to the top 8 at the outdoor championships
passed unanimously.
12. Issue of when to announce the Outstanding Performers Award was
discussed. A motion that anyone can nominate an athlete during the week and
the award is presented at the open New England's Championships was passed.
(1 nay vote)
13. Site selection: 2000 2001 2002
Indoor Bates MIT Tuft
Outdoor Springfield Conn. Williams
14. Any items that you want discussed at the winter meeting contact Pete,
Peter or Ken
to put on the agenda.
15. Topic for winter meeting: to increase the stipend for the ranking
chairmen and the sec/treasure.
16. The meeting was adjourned at 2:40
NEW ENGLAND DIV. III TRACK AND FIELD
President- Peter Farwell
VicePresident- Ken Klatka
Sec/Treasure Peter Thomas
Minutes form the winter Meeting
Feb. 18, 2000@ Bates College
1. Roll Call: Bates, Colby, Fitchburg, Keene, MIT, Middlebury, Springfield,
Trinity, Tufts, USCGA, Westfield
2. Minutes from the fall meeting excepted with one notation. Halston
thought the minutes were missing a discussion of when voting on the athlete
of the meet would occur.
3. Treasurer's Report accepted.
4. Ranking Report: Ned not present...Two suggestions in his absence
1. A suggestion to start a week earlier in January
2. Use of a different format other than excel- not a table - present
way use a lot of memory and some have difficulty with printing.
New Business:
1. Dan Rose- Explained his view on the need for an Organizational Webmaster:
to handle history of the organization, past meet results, standards and
upcoming championship information.
Motion Passed Unanimously.......each coach should research if they could
find someone (intern.. grad asst.) on their campus interested in doing the
job.
A $500 stipend for the 1st. year to bring it up to date. All three seasons
to be covered.
Coaches were to bring proposals to spring meetings on who could/would be
willing to take the job.
2. Halton Proposed the Pentathlon standard have an auto total of 2900
Motion passed 11-1
3.XC Awards: Increase the number of awards from 20 to 35 and to upgarade
the actual award to have a runner on the plaque, with the place # similar to
the women's.
Motion Passed Unanimously
4. Proposal to increase the Ranking stipend: Connie motioned to increase
from $50/season to $150/season
Passed Unanimously
Halston motions to increase Sec/Treasure stipend to $200/yr.
Passed Unanimously
5. Proposal to increase to 8 the number of scoring positions for the indoor
outdoor meet.
Yes 7 No 5 motion defeated cannot be brought up again for 2 yrs.
6. Halston- The Games Committee makes nominations for athletes of the meet.
Ned will put of web coaches vote on Wednesday. Awards presented at the N.E.
Div. I. Agreed to by the group.
Sites- 2000 2001 2002
Cross Country Umass D
Indoor Tufts(?)* Tufts/MIT*
Outdoor Springfield Conn Williams
* MIT can't do 2001 Tufts tenatively agrees to take it...MIT may take 2002
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