Finding Aid for the Bates College Student Government Records, 1897-2009 | CA12.08

Summary Information

Repository
Edmund S. Muskie Archives and Special Collections Library
Creator
Bates College Student Government
Title
Bates College Student Government Records
ID
CA12.08
Date [inclusive]
1897-2009
Extent
20.5 Linear feet 41 boxes
Location
For current information on the location of these materials, please consult archives staff.
Language
English
Abstract
The records of the Bates College Student Government include correspondence, ledgers, programs, publications, minutes, general administrative files, budget proposals, and committee files. These records document the history of the Student Government from 1897 to 2009.

Preferred Citation

[Identification of item], folder title, folder no., box no., Student Government Records, Edmund S. Muskie Archives and Special Collection Library, Bates College

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Historical Note

The first student council at Bates was formed in 1890, at the behest of the Alumni Association, and as an agreement between the faculty and students of the college. The first student-initiated government was created in 1910, and was male-only. A women's student government was created around 1912. These separate organizations merged in 1965.

The Bates Student Government is responsible for overseeing the organization and management of student funds, residential life, and student committees/organizations on campus. It is composed of an Executive Council and Representative Assembly.

The Executive Council is made up of the President, Vice President, Treasurer and Chairs of the advisory committees. Responsibilities of the Executive Council include overseeing elections, establishing budgets, allocating funds for student organizations, passing legislation, and acting as a liaison for the Representative Assembly and student body.

The Representative Assembly is the second body of the student government, and is made up of elected representatives. Five student representatives are elected every year from each class of the study body. The Representative Assembly also includes Residential Life Representatives and Officers. The Residential Life Representatives are elected every school year by each dorm or house. The Representative Assembly Officers are the Chair, Secretary and the Parliamentarian. The officers are elected by current members of the Representative Assembly from the previous year and are elected at the beginning of the school term. The Officers oversee the Representative Assembly, to make sure the RA is following its responsibilities and procedures as established in the Constitution.

The Student Government is also made up of many committees, such as Student Committees, Student/Faculty Committees, Advisory Committees and Ad Hoc Committees.

(Background knowledge for the historical description was found at the Bates Student Government website. More information about the Student Government can be found at http://abacus.bates.edu/bcsg/)

Collection Overview

The records of the Bates College Student Government include correspondence, ledgers, programs, publications, minutes, general administrative files, budget proposals, and committee files. These records document the history of the Student Government from 1897 to 2009, including its roles and responsibilities, and how it helps sponsor and fund student organizations on campus.

Collection Arrangement

The records are arranged in five series. Each series is organized in chronological order by academic year. The series are:

Series 1 Student Government records 1897-1969 (originally part of CA12.02, Student Organizations)

Series 2 Chase Hall Committee Records 1970-1987

Series 3 Other Committee Records 1974-2007

Series 4 Financial Records 1980-2008

Series 5 Representative Assembly Administrative Records 1986-2009

Administrative Information

Publication Information

 Edmund S. Muskie Archives and Special Collections Library

70 Campus Avenue
Lewiston, Maine, 04240
207-786-6354
muskie@bates.edu

Access Restrictions

Administrative records are closed to researchers for 20 years from date of creation.

Copyright Notice

The collection is the physical property of Edmund S. Muskie Archives and Special Collections Library. Bates College holds literary rights only for material created by College personnel working on official behalf of the College, or for material which was given to the College with such rights specifically assigned. For all other material, literary rights, including copyright, belong to the authors or their legal heirs and assigns. Researchers are responsible for obtaining permission from rights holders for publication or other purposes that exceed fair use.

Acquisitions Information

The majority of these records were transferred to the Edmund S. Muskie Archives in 2012. (Archives Accession Number 2012-180.) Two boxes of student government records that were originally kept as part of the Student Organizations record group (CA 12.02) were transferred to this collection in January 2013.

Processing Information

Processed by Crystal Magoon, December 2012

Encoded by Michelle Belden, January 2013

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Controlled Access Headings

Corporate Name(s)

  • Bates College (Lewiston, Me.)
  • Budget Committee
  • Chase Hall Committee
  • Elections and Bylaws Committee
  • Presidents
  • Public Relations Committee
  • Representative Assembly
  • Student Committee on Committees
  • Student Conduct Committee
  • Treasurers
  • Vice Presidents

Genre(s)

  • Agendas
  • Correspondence
  • Minutes

Subject(s)

  • Allocations
  • Amendments
  • Appeals
  • Bates College (Lewiston, Me.)--Students
  • Budget Proposals
  • Exemptions
  • Expenditures
  • Legislation
  • Request
  • Resolutions

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Collection Inventory

1. Student Government 1897-1969   2.0 manuscript boxes

Scope and Content Note

The oldest records in this collection, contained in two boxes moved from CA 12.02, Student Organizations. This series contains correspondence, meeting ledgers, treasurer's books, committee files, programs, and publications. The "Matriculation Books" folders contain two ledgers signed by graduating students for the dates given. The "Hi Betty Bates" folder contains brochures welcoming female students to campus and outlining activities and offerings open to them.

Box

Bates College Council -- meeting ledger 1891-1892 

1

Dad's Day 1939-1941 

1

Matriculation Book: Men's, 1897-1923 

1

Matriculation Book: Women's, 1897-1923 

1

Matriculation pledge (men) Undated 

1

Matriculation pledge (women) Undated 

1

Newsletter -- "Safety Valve", 1946 

1

Representative Assembly -- memoranda and minutes, 1978-1996 

1

Student Government: Program (activities), undated 

1

Student Advisory Board, 1968 

1

Student Advisory Board -- Meeting minutes, 1966-1967 

1

Student Advisory Board -- "Work for Peace" Moratorium, [1969] 

1

Student Council: Campus Issues report, 1954 

1

Student Council: Committee on Study Facilities, 1959 

1

Student Council: Meeting book, 1926-1935 

1

Student Council: Meeting book, 1935-1938 

1

Student Council: Meeting book, 1938-1941 

1

Student Council: Meeting book, 1941-1946 

2

Student Council: Meeting book, 1947-1954 

2

Student Council: Meeting book, 1954-1959 

2

Student Council: The Straight Scoop, 1957-1962, undated 

2

Student Council: Treasurer's book, 1926-1934 

2

Student Senate: Meeting minutes, 1963-1966 

2

Women's Student Government: Christmas Banquet programs, 1931-1970 

2

Women's Student Government -- Freshman Initiation (a.k.a. Stunt or De-bibbing night, Installation), 1935-1966 

2

Women's Student Government: general admin, 1955, 1959, 1970 

2

Women's Student Government: "Hi Betty Bates", 1931-1969 

2

Women's Student Government -- Mothers' Weekend, 1936-1941 

2

Women's Student Government: Sign-In Book, 1921-1972 

Oversize 2

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2. Chase Hall Committee Records 1970-1987 

Scope and Content

The series fills two boxes, and contains minutes, director reports and treasurer reports of the Chase Hall Committee. The records summarize the organization and planning it took over the years to provide traditional student body events and entertainment, and the funding it took to put on the events.

Arrangement

The series is arranged in chronological order by academic year.

Historical Note

The Chase Hall Committee is the programing board on campus. The committee organizes events and activities on campus for students, staff and faculty. Some events that the committee puts on every year are the 80’s Dance, the Halloween Dance, Winter Carnival and the DEAP Festival.

Box

Budget Proposals and Co-sponsorships Requests 1986-1987 

4

Director Reports and Treasurer Reports 1974-1975 

3

Minute and Treasurer Reports 1971-1979   5.0 folders

3

Minute and Treasurer Reports 1979-1981   2.0 folders

4

Minutes 1970-1971 

3

Minutes 1977-1978 

3

Minutes 1983-1984   2.0 folders

4

Treasurer Reports 1983-1984 

4

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3. Other Committee Records 1974-2007 

Arrangement

The records in the Committee series are organized in chronological order by academic year. The records from 2004-2005 are organized in chronological order by the month of the new semester. This series of records contained many election results and the records were organized that year by semester.

Scope and Content

The series spans 18 boxes and contains records of the committees involved in the student government, including student/faculty committees, student committees, advisor committees and ad-hoc committees. The folders contain agendas, allocations, amendments, bills, budget material, bylaw reports, correspondence, constitutions, election material, expenditures, exemptions, legislation, minutes, memoranda, newspaper articles, organizational guidelines, policies and resolutions.

Box

Ad-Hoc Committee 1985-1986 

8

Admission Financial Aid 1985-1986 

8

Agendas 1995-1996 

12

Agendas 1998-1999 

13

Agendas and Bills 2003-2004 

18

Agendas, Minutes, Attendance (Original copies) 1999-2000 

14

Alcohol Forum 1995-1996 

12

Alcohol Forum 1996-1997   2.0 folders

13

Alcohol Forum 1999-2000 

14

Alcohol Forum 2000-2001 

16

Amendments 1985-1986 

8

Attendance 1986-1987 

8

Ballot Votes 1999-2000 

14

Bates Advisor 1995-1996 

12

Bates Library 1995-1996 

12

Bill and Resolution and Executive Appointments 1999-2000 

14

Bills 1998-1999 

13

Bills 2000-2001 

16

Budget Allocations 1984-1985 

6

Budget Allocations 1998-1999 

13

Budget Committee 1999-2000 

14

Budget Committee Agendas October 2004 

20

Budget Committee Agendas 1991-1992 

11

Budget Committee Agendas 2002-2003 

17

Budget Committee Allocations 1994-1995 

12

Budget Committee Allocations 2002-2003 

17

Budget Committee Allocations and Request 2007-2008 

22

Budget Committee Audits Information 2002-2003 

17

Budget Committee Bills October 2004 

20

Budget Committee Bills 2001-2002 

16

Budget Committee Bills and Budget Fund Reports 2003-2004 

18

Budget Committee Budget Request 2002-2003 

17

Budget Committee Correspondence and Budget Requests 2005-2006 

21

Budget Committee Co-sponsorship Request and Exemptions 2003-2004 

18

Budget Committee Co-sponsorships October 2004 

20

Budget Committee Elections 2003-2004 

18

Budget Committee Elections/Judiciary Matter October 2004 

20

Budget Committee Executive Appointments 2002-2003 

17

Budget Committee Exemptions 2005-2006   2.0 folders

21

Budget Committee Expenditures 2005-2006 

21

Budget Committee Fund Balances 2003-2004 

18

Budget Committee Funding the Minor 2002-2003 

17

Budget Committee Guidelines 2003-2004 

18

Budget Committee Nominations 2003-2004 

18

Budget Committee Notes and Procedures 2002-2003 

17

Budget Committee Receipts 2002-2003 

17

Budget Committee Request 2007-2008 

22

Budget Proposals and Funds 1996-1997 

13

Budget Receipts 2001-2002 

16

Bylaw Articles and Constitutions 1987-1988   2.0 folders

10

Bylaw Committee Files 1985-1986 

8

Bylaw Committee Reports 1986-1987 

8

Bylaw Proposals 1984-1985 

6

Committee Lists 1983-1984 

5

Committees Fall Semester 1985-1986 

8

Constitutional Reform Committee 2002-2003 

17

Correspondence 1975-1976 

5

Correspondence 1981-1984   4.0 folders

5

Correspondence 1984-1985 

6

Correspondence 1985-1986 

8

Correspondence 1998-1999 

13

Correspondence with Other Colleges 1987-1988 

10

Correspondence: Bates, Bowdon, Colby 1999-2000 

14

Correspondence: Budget Committee 2001-2002 

16

Correspondence: Budget Committee 2002-2003 

17

Correspondence: Budget Committee (Investors Club) 2002-2003 

17

Correspondence: Budget Meeting (Bates and Colby) 2001-2002 

16

Correspondence: Committee on Committee 1999-2000 

14

Correspondence: Dean’s Office Admissions 1986-1987 

9

Correspondence: Educational Policy-Committee 1999-2000 

15

Correspondence: Elections 2002-2003   2.0 folders

17

Correspondence: Executive Officer 1986-1987 

9

Correspondence: Faculty and Committee 1986-1987 

9

Correspondence: Faculty and Student Organization 1987-1988 

10

Correspondence: Faculty Meeting 1999-2000 

15

Correspondence: Faculty/Student-Committee 1999-2000 

15

Correspondence: Food Committee 1986-1987 

9

Correspondence: Honor Code Committee 2000-2001   2.0 folders

16

Correspondence: Parking 2000-2001 

16

Correspondence: Parking Appeals Board 1999-2000   2.0 folders

15

Correspondence: President’s 1999-2000 

15

Correspondence: President’s (STAC) 2001-2002 

16

Correspondence: President’s Committee-Elections 2000-2001 

16

Correspondence: Representative Assembly 1986-1987   2.0 folders

9

Correspondence: South African Scholarship 1986-1987 

9

Correspondence: Student Conduct-Committee 2000-2001 

16

Correspondence: Student Organizations 1986-1987 

9

Correspondence: Student/Faculty Committee 2003-2004   2.0 folders

18

Current Constitutions 1985-1986 

8

Daily Meetings 2001-2002 

16

Electing Committee 1986-1987 

9

Election Packet 1983-1984 

5

Election Procedures 1994-1995 

12

Elections 1987-1988 

10

Elections 1995-1996 

12

Executive Appointments 2000-2001 

16

Faculty and Student Committee Materials 1987-1988 

10

Faculty Meetings 1998-1999 

14

Forum on Human Nature 1984-1985 

6

Golden Event 1983-1984 

5

Interviews (Secretary, Treasurer, Parliamentarian) 1987-1988 

11

Investors Club 1995-1996 

12

Job Descriptions 2000-2001 

16

Joint Commission Election Material 1996-1997 

13

Legislation 1999-2000 

15

Lists Club and Organizational Leaders 1999-2000 

15

Mail 1986-1987 

9

Maine State Legislation 2001-2002 

16

Membership Lists 1984-1985 

6

Memorandum and SCC Elections 1994-1995 

12

Memorandums 2000-2001 

16

Memos 1987-1988 

11

Minutes 1974-1983   8.0 folders

5

Minutes 1983-1985   2.0 folders

6

Minutes 1986-1987 

8

Minutes 1986-1987   4.0 folders

9

Minutes 1987-1992   5.0 folders

11

Minutes 1994-1995 

12

Minutes 1997-1998 

13

Minutes and Correspondence 1996-1997 

13

Minutes/Memos 1995-1996 

12

Muskie Dinner 1998-1999 

14

New Constitution/Notes 1987-1988 

11

Newspaper Articles 1983-1984 

6

Newspaper Clippings 1995-1996 

13

Notices 1986-1987 

10

Officer Elections 1998-1999 

14

Officer Meetings 1998-1999 

14

One Card System Resolutions 2000-2001 

16

Outgoing Correspondence 1986-1987 

8

Personal Notes 1986-1987 

10

President Reports on Sexual Assault Policies 1999-2000 

15

Procedures and Constitutions 2002-2003 

17

Proposals 1982-1983 

5

Proposals 1983-1984 

6

Proposals for Allocations Request 1986-1987 

10

Proposed Constitutional Amendments 1986-1987 

10

Public Relations Committee Material 1995-1996 

13

RA /Faculty Correspondence 1987-1988 

11

RA Election Material 1998-1999 

14

RA Journal 1999-2000 

16

RA Office Space Allocations 1997-1998 

13

Reports (Committees) 1985-1986 

8

Representative Relations 1995-1996 

13

Rosters 1995-1996 

13

SCC Selection Process 1996-1997 

13

Security Reports 1990-1991 

11

Smoking Policy Report 1995-1996 

13

South African Scholarship Committee 1984-1985 

7

South African Scholarship Committee 1991-1992 

11

South African Scholarships 1984-1985   2.0 folders

6

STAC Selection 1996-1997 

13

Student /Faculty Committee Elections March 2004 

19

Student /Faculty Committee Elections October 2004 

20

Student /Faculty Committee-Executive Appointments March 2004 

20

Student Committee Election Material 2002-2003 

18

Student Conduct Committee 1998-1999 

14

Student Conduct Committee Election 1993-1994 

12

Student Conduct Committee Elections 1990-1991   2.0 folders

11

Student Faculty Committee Bills 2002-2003 

18

Student Faculty Committee Reports 1986-1987 

10

Student Organization Guidelines 1998-1999 

14

Student Organization Records A-O 1984-1985   4.0 folders

7

Student Organization Records R-Z 1984-1985   2.0 folders

8

Student Organizations: Constitutions Undated 

21

Student/Faculty Committee Constitutions 2005-2006 

21

Student/Faculty Committee Election-Material 2001-2002 

17

Student/Faculty Committee Elections March 2004   4.0 folders

19

Student/Faculty Committee Elections October 2004   2.0 folders

20

Student/Faculty Committee Elections October 2004 

21

Student/Faculty Committee Elections 2005-2006 

21

Student/Faculty Committee Executive Appointments October 2004 

21

Student/Faculty Committee Guidelines 2003-2004 

18

Student/Faculty Committee Guidelines 2003-2004 

19

Student/Faculty Committee Notes 2003-2004 

19

Sugarloaf Conference 1983-1984 

6

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4. Financial Records 1980-2008 

Arrangement

This series is largely arranged in chronological order by academic year. Some folders contain budget proposals organized in alphabetical order by the name of the student organization. In addition, some files in the series were labeled by the name of the officer elected for that school semester, who was responsible for the record keeping for their position in the student government.

Scope and Content

The series spans 11 boxes and includes records of the Student Budget Committee, including budget proposals, budget committee exemptions, budget requests, budget receipts, the President’s budget records, the Treasurer’s budget records, co-sponsorships, budget allocations, and budget guidelines. These records document how the student government balanced their funds over the years, and how the funds were used to impact the student body on campus through different student clubs and organizations.

Box

Budget Committee Annual-Allocations History 1999-2005 

28

Budget Committee Budget Allocations Club and Organization Growth 6 years 2004-2005 

32

Budget Committee Budget Proposals A-Z 2003-2004   2.0 folders

32

Budget Committee Exemptions 1991-1992 

24

Budget Committee Exemptions 1996-1997 

27

Budget Committee Exemptions 2002-2003   3.0 folders

31

Budget Committee Exemptions 2003-2005   2.0 folders

32

Budget Committee Fund Balances and Budget Requests 2007-2008 

33

Budget Committee Guidelines and Proposals 2006-2007 

33

Budget Committee Miscellaneous Material 2002-2003 

31

Budget Committee Proposals 1980-1981 

23

Budget Committee Proposals A-F 1998-1999 

28

Budget Committee Proposals A-F 2001-2002 

30

Budget Committee Proposals A-H 2004-2005 

33

Budget Committee Proposals A-I 1999-2000 

28

Budget Committee Proposals A-I 2000-2001 

29

Budget Committee Proposals A-I 2002-2003 

31

Budget Committee Proposals A-I 2005-2006 

33

Budget Committee Proposals G-W 1998-1999 

28

Budget Committee Proposals G-Z 2001-2002 

30

Budget Committee Proposals I-Z 2004-2005 

33

Budget Committee Proposals J-W 1999-2000 

28

Budget Committee Proposals J-Z 2000-2001 

29

Budget Committee Proposals J-Z 2002-2003 

31

Budget Committee Proposals M-Z 2005-2006 

33

Budget Credit Limits 1990-1991 

24

Budget Proposal Receipts 1993-1994 

26

Budget Proposal Receipts 1996-1997 

27

Budget Proposals 1986-1987 

23

Budget Proposals 1994-1995   2.0 folders

26

Budget Proposals A-C 1990-1991 

24

Budget Proposals A-E 1996-1998   2.0 folders

27

Budget Proposals A-G 1991-1993   2.0 folders

25

Budget Proposals A-M 1984-1986 

23

Budget Proposals A-M 1989-1990 

24

Budget Proposals A-M 1995-1996 

26

Budget Proposals A-S 1993-1994 

25

Budget Proposals A-Z 1987-1988 

23

Budget Proposals B-M 1990-1991 

24

Budget Proposals D-P 1987-1988 

23

Budget Proposals E-W 1996-1997 

27

Budget Proposals F-W 1997-1998 

27

Budget Proposals G-W 1991-1992 

25

Budget Proposals M-W 1984-1986 

23

Budget Proposals M-W 1988-1989 

24

Budget Proposals M-W 1992-1993 

25

Budget Proposals M-W 1995-1996 

26

Budget Proposals N-W 1990-1991 

24

Budget Proposals N-Z 1989-1990 

24

Budget Proposals Student Organizations A-I 2001-2002 

30

Budget Proposals S-W 1993-1994 

25

Co-Sponsorships 2000-2001 

29

Co-Sponsorships 2001-2002 

30

Co-Sponsorships 2003-2004 

32

Miscellaneous Budget Material 1997-1998 

28

President’s Budget Material-Carrie Delmore 1998-1999 

28

President’s Budget Material-Carrie Delmore 1999-2000   2.0 folders

29

President’s Budget Material-Christopher Laconi 2003-2004 

32

President’s Budget Material-Graham Veysey 2002-2003 

32

President’s Budget Material-Jack Jonson 2007-2008 

33

President’s Budget Material-Jay Surdukowski 2000-2001 

29

President’s Budget Material-Jay Surdukowski 2001-2002 

30

President’s Budget Material-Liam Clarke 1997-1998   2.0 folders

28

Treasurer’s Budget A-G 2001-2002 

30

Treasurer’s Budget A-I 1999-2000 

29

Treasurer’s Budget H-Z 2001-2002 

30

Treasurer’s Budget J-Z 1999-2000 

29

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5. Representative Assembly Administrative Records 1986-2009 

Arrangement

The series is arranged in chronological order.

Historical Note

The Representative Assembly is the second body of the Student Government. It is made up of student representatives, residential life representatives and officers.

Scope and Content

The series spans 8 boxes and contains agendas, minutes, correspondence, legislation, and election material. The records document the impact student representatives have on the executive council and the student body.

Box

Administrative Files 2001-2002 

37

Agendas 2004-2005   2.0 folders

39

Agendas 2005-2007   3.0 folders

40

Bates Student Government RA-Times (Elections) 1998-2000 

35

Bills 1999 

35

Bills and Resolutions 2001-2002 

37

Brochure 1987-1988 

34

Budget Committee (Budget Documents) 2001-2002 

38

Budget Committee Bookkeeping 2001-2002 

38

Budget Committee Guidelines and Co-sponsorships 2002-2003 

38

Budget Proposals 2005-2006 

40

Budget Proposals and Expenditures 2004-2005   2.0 folders

39

Common Charts 1999 

35

Constitutions 1999 

35

Constitutions 2008-2009 

41

Constitutions and Bills 2002-2003 

38

Correspondence 1997-1998 

35

Correspondence 2001-2002   2.0 folders

38

Correspondence 2004-2005 

39

Correspondence February-September 1999   5.0 folders

35

Correspondence March-July 2000   6.0 folders

37

Correspondence September 1999-March 2000   9.0 folders

36

Correspondence September–December 2000 

37

Correspondence (Middle Eastern Studies) 2002-2003 

38

Correspondence and Minutes 2008-2009 

41

Co-sponsorship Request 2005-2006   3.0 folders

40

Election Reform Act 2000-2001 

37

Elections 2001-2003   2.0 folders

38

Elections 2004-2005 

39

Elections 2005-2006 

40

Elections/Committee Guidelines 2007-2008 

41

Executive Appointments 2004-2005   2.0 folders

39

Fund Balance Reports 2005-2006 

40

Fund Balance/Detail Reports 2005-2006 

40

Funding for Event 2005-2006 

40

Guidelines for Student Clubs 2008-2009 

41

Legislation 2004-2005   2.0 folders

39

Legislation 2005-2006 

40

Legislation 2006-2007 

41

Legislation and Budget Committee Guidelines 2006-2007 

41

Legislation Material/Administrative Documents 2006-2007 

41

Meetings 2002-2003 

38

Meetings/Minutes 2007-2008 

41

Minutes 1986-1997   9.0 folders

34

Minutes 2005-2006 

40

Minutes 2006-2007 

41

Miscellaneous Material 2004-2005 

39

Statistics 2005-2006 

40

Student Conduct Committee Notes 2006-2007 

41

Women’s Resource Center Material 2001-2002 

38

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