Guide to the Office of the President, Assistant to the President records, 1875-2010 | CA02.02

Summary Information

Repository
Edmund S. Muskie Archives and Special Collections Library
Creator
Bates College (Lewiston, Me.). Office of the President
Title
Office of the President, Assistant to the President records
ID
CA02.02
Date
1875-2010
Extent
12.5 Linear feet
Language
English
Abstract
These records cover a wide variety of topics concerning Bates College, but the majority concern various fundraising efforts and other financial matters. Most of the records are from the Chase and Gray administrations, although there is some material from the Phillips era. Many of the files were likely kept by Harry Rowe, who served as Assistant to the President from 1924 to 1946.

Preferred Citation

Office of the President, Assistant to the President records, Edmund S. Muskie Archives and Special Collections Library, Bates College.

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Historical Note

Founded as Maine State Seminary in 1855, and reincorporated under its present name in 1863, Bates College has had seven presidents during its history. It is not clear when the office of Assitant to the President was created, but the first notable assistant was Harry Rowe, who served in that capacity from 1924 to 1946. Since many of the records come from Rowe's tenure as Assistant, they reflect the variety of activities in which he was involved. Rowe even added commentary to some of the folders, included ones that pre- and post-dated his tenure.

Scope and Content Note

These records contain correspondence, memoranda, programs, reports, brochures, and clippings. Although the records cover a wide variety of topics, most of the folders concern fundraising efforts and other financial matters pertaining to Bates College. The bulk of the fundraising/financial items are from the Chase and Gray administrations, but there is some material from the Phillips era as well. It is likely that most of the files came from Harry Rowe, who served as Assistant from 1924 to 1956; a number of the folders also contain typewritten notes from Rowe, written between 1956 and 1958.

Organization and Arrangement

The records are arranged into five series: I. General Administrative; II. Wills and Gifts; III. Trustees; IV. Departmental/Faculty Correspondence; and V. Honorary Degrees. Note that there may be some correlation to records in the manuscript collection MC-071, Harry Rowe Papers. Since the records in MC-071 and in this collection were transferred to the Archives in multiple accessions, it was difficult to determine the exact provenance of the files within each; therefore the records in each collection reflect the nature of their transfer to the Archives, and not necessarily how the documents were originally filed.

The files under each series are arranged alphabetically by folder title. See each series note for more detailed information.

Administrative Information

Publication Information

 Edmund S. Muskie Archives and Special Collections Library

70 Campus Avenue
Lewiston, Maine, 04240
207-786-6354
muskie@bates.edu

Access Restrictions

Permission to view the Wills and Gifts series must be received from Archives staff prior to using them. Records in the Trustees series and Departmental/Faculty Correspondence series are closed for 75 years from date of creation.

Use Restrictions

The collection is the physical property of Edmund S. Muskie Archives and Special Collections Library. Bates College holds literary rights only for material created by College personnel working on official behalf of the College, or for material which was given to the College with such rights specifically assigned. For all other material, literary rights, including copyright, belong to the authors or their legal heirs and assigns. Researchers are responsible for obtaining permission from rights holders for publication or other purposes that exceed fair use.

Acquisition and Custody Information

Accession No.: xx-052, et al..

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Related Materials

Controlled Access Headings

Corporate Name(s)

  • Bates College (Lewiston, Me.)--Faculty
  • Bates College (Lewiston, Me.)--Office of the President--Archives
  • Bates College (Lewiston, Me.)

Personal Name(s)

  • Chase, George Colby, 1844-1919
  • Gray, Clifton Daggett
  • Harward, Donald W.
  • Phillips, Charles F. (Charles Franklin), 1910-1998
  • Reynolds, Thomas Hedley
  • Rowe, Harry W. (Harry Willison), 1887-1980

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Collection Inventory

 CA0202/01 General Administrative 1878-2010   5.0 manuscript boxes

Scope and Content Note

Contains correspondence, memoranda, brochures, and reports. This series covers a variety of financial and campus matters. Many of the folders contain material on fundraising, scholarships and foundations, and the college's financial assets. Included in this group are the 'General Education Board' folder, which covers that groups financial appropriations to Bates, and the 'Marts and Lundy Report,' a study of the college's financial status and fundraising prospects. The 'Million Dollar Fund' folder also contains copies of the "Million Dollar News" newsletter.

The several files on Commencement, Class Day, and Ivy Day, consist mostly of reports from students and faculty about activities and outings during those events.

Box

Alumni Emergency Fund 1948-1957   

1

Androscoggin County Bank -- Transferred Accounts 1955-1956   

1

Kate J. Anthony Fund 1931-1939   

1

Bates College -- Denominational Background 1944-1947   

1

"Bates College and Its Background" [correspondence re printing] 1943   

1

"Bates Student" postcard and correspondence 1878, 1945   

1

Catalogs -- Bates College and others 1932, undated   

1

Catalogs -- "General Catalog of Bates College" 1928-1938   

1

Centennial Fund (Kendall Plan) 1918-1931   

1

Chase Hall Donations 1949-1950   

1

George C. Chase Lecture Fund 1906, 1922-1926   

1

Clark Aid Fund 1913-1931   

1

Class Day -- Reports and Instructions 1940-1944   

1

Commencement Concerts undated   

1

Commencement Programs -- Correspondence 1947   

1

Commencement Statistics 1945   

1

Correspondence -- Elisabeth Anthony Dexter (Family Funds) 1954-1956   

1

Correspondence -- Financial Matters, Various 1906-1939   

1

Correspondence -- Letters of Solicitation from Presidents Chase and Gray 1881-1936   

1

Correspondence -- William B. Skelton (Alumni Gym funds) 1927   

1

Correspondence -- Clarence C. Smith 1922-1941   

1

Correspondence -- Eloise L. Smith 1939 

1

Correspondence -- George C. Smith dormitory gift 1930   

1

Correspondence -- Erskine White 1958   

1

Deeds (Wakefield and Whipple families, Franklin Company) 1855-1856, 1880   

CA 02 Oversize 1

Garcelon Field (donation of land) 1948   

1

General Education Board 1920-1937   

1

Goldwater Scholarship 1991-2006   

1

Heating Plant financing 1920-1921   

1

Hoffman Foundation (folder 1 of 2) 1991-2003   

1

Hoffman Foundation (folder 2 of 2) 1991-2003   

2

Holiday Celebration invitations 1997, 2008-2010 

2

Honors Day 1944-1958 

2

Nola Houdlette Scholarship 1961-1962   

2

Ivy Day -- Reports and Orations 1941-1953   

2

Ivy Day -- Reports and Orations 1954-1968   

2

Largest Donors to Bates College 1943-1948   

2

Lewiston-Auburn Small Business Conference 1950,1952   

2

Libra Foundation (folder 1 of 3) 1989-1997   

2

Libra Foundation (folder 2 of 3) 1998   

2

Libra Foundation (folder 3 of 3) 1999-2008   

2

Library-Commons Campaign 1906-1949   

3

Lists of Donors and Financial Prospects 1910-1941   

3

Marshall Scholarship 1972-2001   

3

Marts and Lundy Report 1938   

3

Million Dollar Fund ("Million Dollar News" issue nos. 2-4, 6-10) 1922-1924   

3

New World Movement of Northern Baptists 1920-1922   

3

New World Movement of Northern Baptists 1922-1924   

3

Presidential Symposiums 2009-2011 

3

Questionnaire -- "Reasons Why I Came to This College" 1907   

3

Report -- Independent Study in the United States, Part II: Twenty Representative Programs of Independent Study circa 1954 

3

Reports -- Commencement Outings 1940-1948   

3

Reports to the President 1929-1931   

3

Senior Class Officers handbook and notes 1948-1954   

3

William S. Senseney Memorial Award 1949-1954   

3

Summer Session -- administrative 1942, undated 

Box

Summer Session -- "Bates Campusrumpus" [newsletter] 1931-1935, undated 

3

Summer Session -- brochures 1921-1934 

3

Summer Session -- "The Bulletin Board" [newsletter] 1938-1941 

3

Thomas Watson Fellowship (folder 1 of 5) 1986-1989   

4

Thomas Watson Fellowship (folder 2 of 5) 1990-1993   

4

Thomas Watson Fellowship (folder 3 of 5) 1994-1999   

4

Thomas Watson Fellowship (folder 4 of 5) 2000-2005   

4

Thomas Watson Fellowship (folder 5 of 5) 2006-2008   

4

Truman Scholarship Foundation (folder 1 of 3) 1975-1977   

4

Truman Scholarship (folder 2 of 3) 1978-1983   

4

Truman Scholarship (folder 3 of 3) 1984-2002   

5

Unrestricted Funds, folder 2/2 1956   

5

Unrestricted Funds, folder 1/2 1956   

5

Wabanaki -- correspondence 2006-2008 

5

Wabanaki -- A Summary of the Activities of the Maine Indian Tribal-State Commission 2007 

5

Wabanaki -- WBBC Annual Reports 2008-2010 

5

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 CA0202/02 Wills and Gifts 1875-1969   3.0 manuscript boxes

Scope and Content Note

Contains correspondence, reports, and legal documents concerning willed and other gifts and donations to Bates College.

Box

A-B 1911-1955   

1

Charles M. Bailey 1912-1946   

1

Benjamin E. Bates undated   

1

Joshua Benson 1912-1958   

1

William Bingham 2nd -- General Correspondence 1925   

1

William Bingham 2nd -- Correspondence w/ Bingham 1919-1940   

1

William Bingham 2nd -- Correspondence w/ G. Bourne Farnsworth 1931-1944   

1

William Bingham 2nd -- Correspondence w/ J.G. Gehring 1924-1929   

1

William Bingham 2nd -- Memoranda of Agreement 1925   

1

Edgar M. Briggs 1936-1941   

2

Edith F. Britan 1949   

1

C 1898-1949   

1

D-E 1898-1945   

1

Bartlett Doe 1905-1906   

1

F-G 1910-1968   

2

H 1875-1951   

2

E. Judson Hatch (Knowlton communion set) 1941, 1946   

2

Freeman Hinckley Chinese Collection 1942-1950   

2

J-L 1901-1955   

2

A.C. James (Chapel Organ) 1937-1941   

2

Sylvan L. Joseph 1949-1969   

2

Libbey House--128 Sabattus St. 1941-1942   

2

Almon C. Libby 1927-1940   

2

M-O 1906-1955   

2

Merrill telescope 1942-1950   

2

Samuel Ober (communion set) 1910, 1946-1949   

2

P-R 1895-1955   

2

Pending 1920-1945   

2

Quinnam Estate 1906-1932   

3

S 1903-1954   

3

Mr and Mrs George Carroll Smith, folder 1/2 1921-1946   

3

Mr and Mrs George Carroll Smith, folder 2/2 1933-1945   

3

T-V 1906-1955   

3

Charles H. Tozier 1940-1943   

3

W-Z 1897-1956   

3

Herbert A. Wilder 1920-1923   

3

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 CA0202/03 Trustees 1958-2002   8.0 manuscript boxes

Scope and Content Note

Contains correspondence, memoranda, clippings, event programs, about or relating to individual members of the Bates College Board of Trustees. Records are closed for 75 years from date of creation.

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 CA0202/04 Departmental/Faculty Correspondence 1965-1994, 2010   5.0 manuscript boxes

Scope and Content Note

Contains correspondence, programs and brochures, meeting minutes and agenda, to/from various Bates College faculty members and campus departments. These records are closed for 75 years from their date of creation.

Box

Departmental -- Liaison Officer (re: Air New England leaving L/A Airport) 1980   

1

Departmental -- Muskie Archives/Muskie Center (folder 1 of 4) 1988-1993   

1

Departmental -- Muskie Archives/Muskie Center (folder 2 of 4) 1988-1993   

1

Departmental -- Muskie Archives/Muskie Center (folder 3 of 4) 1988-1993   

1

Departmental -- Muskie Archives/Muskie Center (folder 4 of 4) 1988-1993   

1

Departmental -- Physical Education 1986   

1

Departmental -- Physical Education 1987   

1

Departmental -- Physical Education 1988   

1

Departmental -- Physical Education 1989   

1

Departmental -- Physical Education 1990   

2

Departmental -- Physical Education 1991   

2

Departmental -- Physical Education 1992   

2

Departmental -- Physical Education 1993   

2

Faculty -- Leland P. Bechtel 1967-1990   

3

Faculty -- Karen Black 1985-1986   

3

Faculty -- Richard Boyages 1991-1992   

3

Faculty -- Cynthia Browning 1992   

3

Faculty -- Buddy Butler 1990-1992   

3

Faculty -- Alexis A. Caron 1973-1990   

3

Faculty -- Diane F. Cowan 1993-1994   

3

Faculty -- Ralph J. Chances 1967-1978   

3

Faculty -- Robert M. Chute 1967-1993   

3

Faculty -- Richard R. Crocker 1978-1990   

3

Faculty -- Stephen Crawford 1987   

3

Faculty -- L. Ross Cummins 1974-1984   

3

Faculty -- Joseph Derbyshire 1993   

3

Faculty -- Maryke Dessing 1991-1992   

3

Faculty -- James J. Diamond 1990-1991   

3

Faculty -- Roberto Diaz 1994   

3

Faculty -- Anne Dodd 1991   

3

Faculty -- Aprele Elliott 1993-1994   

3

Faculty -- Roy L. Farnsworth 1969-1990   

3

Faculty -- Hector Febles 1993   

3

Faculty -- Lisbeth Francis 1978-1990   

4

Faculty -- Maung Maung Gyi 1969-1987   

4

Faculty -- Melinda Harder 1994   

4

Faculty -- Regina Lee Harrison 1979-1993   

4

Faculty -- Robert W. Hatch 1968-1989   

4

Faculty -- James Hepburn 1972-1986   

4

Faculty -- Eduardo A. Honald 1992   

4

Faculty -- John N. King 1971-1989   

4

Faculty -- William Leahey, Jr. 1990   

4

Faculty -- Julia C. Mackall 1985   

4

Faculty -- John R. Maier 1981-1984   

4

Faculty -- John J. Margarones 1969-1991   

4

Faculty -- Suze Mathieu 1991   

4

Faculty -- Robert J. McIntyre 1984-1988   

4

Faculty -- Mary W. McNally 1980-1982   

4

Faculty -- Ernest P. Muller 1971-1988   

5

Faculty -- David A. Nelson 1968-1991   

5

Faculty -- Charles Odenthal 1986-1991   

5

Faculty -- Jean Potuchek 1982-1988   

5

Faculty -- Keith Quillen 1992   

5

Faculty -- Kevin Roesselet 1991-1994   

5

Faculty -- Seri G. Rudolph 1992   

5

Faculty -- Susan Rugg 1992   

5

Faculty -- Richard W. Sampson 1967-1990   

5

Faculty-- David Scobey 2010   

5

Faculty -- David Scott 1991   

5

Faculty -- Ben Slay 1991-1994   

5

Faculty -- Marjorie Starrels 1992-1994   

5

Faculty -- John A. Tagliabue 1965-1993   

5

Faculty -- Peter N. Voitsekhovsky 1991   

5

Faculty -- Theodore Walther 1967-1994   

5

Faculty -- Newell E. Warde, folder 1 of 2 1979-1984   

5

Faculty -- Newell E. Warde, folder 2 of 2 1979-1984   

5

Faculty -- Blake Whitaker, folder 1 of 2 1982-1989   

5

Faculty -- Blake Whitaker, folder 2 of 2 1982-1989   

5

Faculty -- Gordon W. Wilcox 1977-1994   

5

Faculty -- Kathleen Young 1990   

5

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 CA0202/05 Honorary Degrees 1959-1996   4.0 manuscript boxes

Scope and Content Note

Contains correspondence and memoranda, articles and news clippings, and reports, all pertaining to individuals who were offered, received, or declined honorary degrees at Bates College.

Box

Potential recipients 1976-1981   

1

Potential recipients (folder 1 of 2) 1982-1986   

1

Potential recipients (folder 2 of 2) 1982-1986   

1

Proffered/Regretted 1961   

2

Proferred/Regretted 1962-1963   

2

Proferred/Regretted 1964-1965   

2

Proferred/Regretted 1968   

2

Proferred/Regretted 1969   

2

Proferred/Regretted 1970-1972   

2

Proferred/Regretted 1973   

2

Proferred/Regretted 1974   

2

Proferred/Regretted 1975   

2

Proferred/Regretted 1976   

2

Proferred/Regretted 1977   

2

Proferred/Regretted 1978   

2

Proferred/Regretted 1979   

2

Proferred/Regretted 1980   

2

Proferred/Regretted 1981   

2

Proferred/Regretted 1982-1983   

2

Proferred/Regretted 1984   

2

Proferred/Regretted 1985   

2

Proferred/Regretted 1986   

2

Proferred/Regretted 1996   

2

Recipients 1959-1960   

2

Recipients 1961   

2

Recipients 1962   

2

Recipients 1963   

2

Recipients 1964   

2

Recipients 1965   

2

Recipients 1966   

2

Recipients 1967   

2

Recipients 1968   

2

Recipients 1969   

3

Recipients 1970   

3

Recipients 1971   

3

Recipients 1972   

3

Recipients 1973   

3

Recipients 1974   

3

Recipients 1975   

3

Recipients 1976   

3

Recipients 1977   

3

Recipients 1978   

3

Recipients 1979   

3

Recipients 1980   

3

Recipients 1981   

4

Recipients 1982   

4

Recipients 1983   

4

Recipients 1984   

4

Recipients 1985   

4

Recipients 1986   

4

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