Information for Faculty Placing Material on Reserve Audio Materials Library Owned Books Library Purchase for Reserve Personal Copies of Books Linking to Online Resources Photocopied Materials Copyright Policy Copyright Clearance Books from Other Libraries Statistics Removing Items from Reserve   The deadline for receipt of CoursePack lists for Fall Term is Wednesday July 8, 2009. The deadline for receipt of reserve lists for Fall Term is Wednesday August 19, 2009. Materials received after this date will be processed in the order received. Contact Jeff Kazin, 207-786-8284, with any reserve questions. Please remember that it takes time to process reserves! To assure that your material is on reserve by the first day of classes we ask that you submit materials at least three weeks prior to the start of the semester. Typically, thousands of reserves are brought to the Circulation Desk the week before the start of the semester. Circulation Staff are unable to process these in just a few days, so please bring them in early. All reserve requests will be processed in the order in which they are received. No rushes will be allowed. Please check your reserve lists on the Library Catalog frequently for accuracy. Audio Materials Audiovisual reserve requests should be directed to Brenda Reynolds, 207.786.6267, in the Audio Video Area. Preparation of excerpts of sound recordings for course reserves is time intensive process. Audio course reserves should be made as early as possible, and well before the deadline for print materials. The provisions of the U.S. copyright law governing fair use by libraries (Title 17, Sections 107, 108 and 110 United States Code) are different from the provisions governing classroom use. Only small portions of any work may be copied for reserves. The Library must be in possession of a legally obtained sound or visual recording to distribute reserve copies. For this reason, the Library cannot and will not distribute copies of home recordings that have been "captured" from broadcast or in any other way duplicated. Videos and sound recordings needed for reserve and not yet owned by the Library can be purchased by contacting your Liaison, or fill out an electronic order form. Faculty members who wish to integrate audio reserves into Lyceum, our Course Management System, should immediately contact Brenda Reynolds. Like other audio reserves, online reserves require time and planning to prepare. Please allow for this by making your requests as early as possible. Library Owned Books You may supply the library with a list of the titles and call numbers of the books you want on reserve or you may submit the books yourself. Blank request forms are available at Circulation or the online request form may be used. Library Purchase for Reserve The Library can purchase a copy of the book that will be used as primary reading in your class if the book is appropriate for the library collection. Requests for purchase should be made as early as possible, preferably at least eight weeks prior to the start of the semester. Contact your Liaison to request the purchase of materials. Keep in mind that purchasing books for reserve when an order has been placed for the same material through the bookstore creates overstock. Requests for these materials should only be made if insufficient quantities of the book are available through the bookstore. There are instances in which the Library will purchase multiple copies of books for reserve. If the Library is to order multiple copies, the following guidelines should be met: The book should contain more than one chapter of required reading for the class. The material should be something that the instructor plans to use for more than one semester. The number of copies ordered will correspond to the number of students enrolled in the class. One copy should be sufficient for a class of up to 20 students. Two copies should suffice for a class of up to 40 and three copies should be adequate for a class of up to 60. Required textbooks for a course are generally not purchased for reserve. If the Library already owns a copy of a textbook or if a Liaison decides to buy a copy, these can be placed on reserve. You may also place your own personal copy of a textbook on reserve. Personal Copies of Books Bring personal copies of books to the Circulation desk. We caution that some amount of wear and tear should be expected when the books are on reserve. The library does not accept responsibility for damage to personal materials or stolen materials. Linking to Online Resources Many journal articles are available on licensed Ladd Library databases. Links to online reserve readings can be made through the Course Reserve lists in the Library Catalog. Provide library staff with complete citations to the required readings through the online request form, and we'll have everything ready by the first days of class. Library staff will search the online databases for all articles submitted for reserve in paper form. Links will be placed in the Course Reserve Lists for all available articles. Photocopied Materials Submit photocopied materials to the Circulation Desk. If the article is from a library-owned periodical, we ask that you or your teaching assistant photocopy the article(s) in the library; periodicals do not circulate. If necessary, the entire issue or bound volume may be placed on reserve. Materials will not be placed on reserve unless proper source acknowledgement is clearly printed on the first page. Please contact Jeff Kazin at 786-8284 if you have any questions. Copyright Policy All materials brought to the Ladd Library Circulation Department for reserve must meet the "fair use" standard as outlined by the Copyright Law of the United States (Title 17 of the United States Code). Ladd Library interprets these guidelines in the following way: Up to 5 copies (or up to 10 for a large class) of one excerpt from a published work will be placed on reserve. Each copy must have source and copyright acknowledgement clearly printed on the front page. one chapter from a book one article or short work from an anthology a chart, graph, diagram, drawing, cartoon or picture from a book, periodical, or newspaper not more than three articles from one issue of a periodical Photocopied materials may not be placed on reserve every semester without seeking permission. The same materials may not be used for more than one course. Faculty members should not repeatedly photocopy excerpts from one periodical or author without seeking permission. Photocopies exceeding fair use will be placed on reserve only if permission is obtained from the publisher. Faculty who need to obtain copyright permission should contact Jeff Kazin at ext. 8482 as soon as possible. Copyright clearance for some items may take several months. Links to additional copyright resources Copyright Clearance Faculty who need to obtain copyright permission should contact Office Services as soon as possible. Copyright clearance for some items may take as long as several months. Contact Jeff Kazin at ext. 8482 for more information. Items from Other Libraries It is against general library ethics and the Interlibrary Loan Code to place materials from other libraries on reserve. This includes books, journal articles or video and soundrecordings requested through Interlibrary Loan, MaineCat, Nexpress, as well as items you have directly checked out from other libraries. Statistics The automated library system tracks the number of times individual reserves have been checked out. These statistics are e-mailed to you at the end of each semester. They are also available for review throughout the semester at Circulation. We cannot report statistics for e-reserves at this time. Removing Items from Reserve At the end of each semester, all reserve items are removed from the course lists and returned to the library stacks. Materials belonging to faculty members are returned via campus mail.

	Page author: Julie Retelle Date: 06.08.09		Feedback and Suggestions © Bates College. All rights reserved.