Part 1: Faculty Organization and Procedures The Faculty of the College Bates College is operated under a charter granted by the State of Maine, which established a corporation and gave to it the authority to adopt by-laws for its governance. Article VIII of the by-laws of The Charter and By-Laws of Bates College defines membership of the Faculty, broadly defines its authority, and stipulates certain procedures. The entire text of Article VIII is as follows: By-Laws of Bates College, Article VIII Section 1: The Faculty of the College shall consist of the President, the Deans, the chief Financial Officer, the Registrar, the Librarian, the principal Assistant Librarian, the Professors, Associate Professors, Assistant Professors, Instructors, Lecturers, and the Visiting Professors. Designation as a member of the Faculty confers the right to vote in Faculty meetings and serve as a member of Faculty committees. Persons who enjoy Faculty status under the By-Law existing when this By-Law was adopted shall continue to do so so long as they hold the office which qualified them under the prior By-Law. Section 2: The terms and conditions of the appointment, reappointment, promotion, and retirement of all members of the Faculty shall be determined by vote of the Corporation under such rules of procedure and of tenure of Faculty membership as may now or hereafter be provided by specific resolution of the Corporation. Section 3: The government of the College, including the terms of admission, the bestowal of scholarships, the arrangement of courses of study, student discipline, and the control of student activities, shall be vested in the Faculty. Section 4: For ceremonial occasions and in the publication of official catalogs, bulletins, or registers of the College, the members of the Faculty shall have seniority according to their academic grades or ranks (Professors, Associate Professors, etc.) and within each grade or rank in the order of their first appointment to that grade or rank; provided further, that emeritus members of the Faculty, as a group, and following the foregoing rule of seniority within their group, shall stand between the President and the full professors still in the active service of the College. Section 5: The Faculty shall make provision for the keeping of proper minutes of their doings and may, by rule, create such offices and so regulate their doings as shall seem best calculated to promote their efficiency. Section 6: If the President shall so request, the members of the Faculty shall annually make to him a written report covering the work of their respective departments or fields of activity. Faculty Appointment, Reappointment, Tenure, and Promotion Article VIII, Section 2 of the Charter and By-Laws of Bates College governs the personnel policies of the College. The Dean of the Faculty provides all new members of the Faculty with copies of Article VIII of the By-Laws and with these Rules and Procedures at the time of initial appointment. Article I: The Committee on Personnel Section 1: Composition and Selection Function and Composition The Committee on Personnel makes recommendations to the President in matters of reappointment, tenure, and promotion. The Committee is composed of the President as Chair and the Dean of the Faculty, ex officio, and seven elected members of the Faculty. Election By written ballot at its April meeting, the Faculty elects the seven elected members for three-year, overlapping terms. Nomination The Committee on Committees and Governance shall present a slate of nominees to the Faculty for the election of members to the Committee on Personnel, adhering to the following conditions: all candidates must be tenured and must hold the rank of either associate professor or full professor. in no case may an associate professor be nominated if election would mean that more than two associate professors would serve on the Committee. in no case may a full professor be nominated if election would mean that fewer than two associate professors would then serve on the Committee. two members of the Committee must hold full or part-time appointments in the division of the humanities, two in the division of the natural sciences and mathematics, and two in the division of the social sciences. At least one of these six members must have significant interdisciplinary experience, defined as one of the following: service for at least two years on a program committee, or holding a full or part-time appointment in an interdisciplinary program. The seventh member of the Committee must hold a full or part-time appointment in an interdisciplinary program or have significant interdisciplinary experience, as defined above. This member may have a full or part-time appointment in a division, as well. Additional nominations may be made from the floor at the April meeting of the Faculty, but such nominations must conform to the same conditions. Section 2: General Information from the Dean of the Faculty Near the beginning of each academic year, the Dean of the Faculty provides each member of the Committee with rosters of the Faculty, listing all members by rank, by years of service at the College, and by tenurial status. This information includes a calendar of particular decisions that must be made by month and date within the year and a further calendar of foreseeable tenurial decisions by year. Section 3: The Yearly Calendar of Decisions Most dates below are subject to slight annual variations. Invariable dates are certification of the doctorate by September 1, and notifications of decisions to be mailed by November 30, February 10, and May 15. Calendar for Reappointment Decisions Normally reappointment decisions shall be made by November 30 of the fourth year of full-time service. March 15: call for letters from the division Chairs, the Chair of Interdisciplinary Programs, and department and program colleagues; call for candidates' dossiers. September 5: colleagues' letters due, and open to Examiners. September 20: candidates' dossiers due. September 25: dossiers opened to Examiners. October 5: dossiers opened to members of the Committees on Personnel. October 25: Committees on Personnel send letters regarding clarification to candidates. November 6: responses by candidates to letters from Committees on Personnel due. November 15: recommendations due from the Committees on Personnel, for consideration by the President and for decision by the Trustees. November 30: deadline for mailing of formal written notifications on reappointment decisions. Calendar for Tenure and Initial Four-Year Contract in Physical Education Decisions Normally tenure and initial four-year contract decisions shall be made by February 10 of the sixth year of full-time service. May 1: selection and confirmation of off-campus evaluators; call for candidates' dossiers. September 1: call for letters from the division Chairs, the Chair of Interdisciplinary Programs, and department and program colleagues, and from students; mailing of candidates' materials to off-campus evaluators. October 10: colleagues' letters due, and open to Examiners. October 20: students' letters due. November 1: candidates' dossiers due; off-campus evaluators' letters due. November 10: dossiers opened to Examiners. November 30: dossiers opened to members of the Committees on Personnel. December 20: Committees on Personnel send letters regarding clarification to candidates. January 5: responses by candidates to letters from Committees on Personnel due. January: recommendations due from the Committees on Personnel, for consideration by the President and for decision by the Trustees at their January full Board meeting. February 10: deadline for mailing of formal written notifications on tenure decisions and on initial four-year contract decisions; deadline for mailing of formal written notifications on in-depth review decisions for colleagues in Physical Education. Calendar for Promotion Decisions Normally decisions on promotion to full professor shall be made by May 15 of colleagues' sixth year in rank as associate professors. November 1: call for candidates' dossiers. November 15: selection and confirmation of off-campus evaluators. December 1: mailing of candidates' materials to off-campus evaluators. December 15: call for letters from division Chairs, the Chair of Interdisciplinary Programs, and department and program colleagues. January 1: call for letters from students. February 9: colleagues' letters due, and open to Examiners. February 20: students' letters due. March 1: candidates' dossiers due; off-campus evaluators' letters due. March 10: dossiers opened to Examiners. March 20: dossiers opened to members of the Committees on Personnel. April 10: Committees on Personnel send letters regarding clarification to candidates. April 20: responses by candidates to letters from Committees on Personnel due. May 1: recommendations due from the Committees on Personnel, for consideration by the President and for decision by the Trustees. May 15: deadline for mailing of formal written notifications on promotion decisions. Section 4: Conflicting Responsibilities and Special Conditions Authors of letters who are members of the Committee neither participate in deliberations nor vote on the cases concerning which they have written, nor do they review these dossiers. Associate professors on the Committee neither participate in deliberations nor vote on promotions to full professor, nor do they review these dossiers. A Chair of a department or program who is also the Chair of the division or the Chair of Interdisciplinary Programs writes as the Chair of the department or program. The Committee selects another appropriate tenured member to write in place of the division Chair or the Chair of Interdisciplinary Programs. The member selected must be notified of this responsibility early in the semester preceding the one in which the letter is due. A Chair of a division or the Chair of Interdisciplinary Programs who would be the only participating representative of the division or of interdisciplinary programs on the Committee does participate in deliberations and voting but does not write. The Committee selects another appropriate tenured member to write in place of the division Chair or the Chair of Interdisciplinary Programs. The member selected must be notified of this responsibility early in the semester preceding the one in which the letter is due. Other Special Conditions The Dean of the Faculty is responsible annually for recommending to the Committee how to deal with anomalous situations as they may arise, such as a department or program with no tenured member, a Chair standing for tenure, joint contractual arrangements, and the like. The Dean shall consult with the candidate prior to any such recommendation, seeking full agreement and guaranteeing full knowledge of any exceptional procedures considered necessary. Section 5: Confidentiality Written Materials All evaluative letters from students and outside judges submitted to the Committee according to the provisions of Article IV shall be kept confidential by the Committee, except for the provisions of Article I, Section 5b, and the notification requirements of Article II, Section 6b. All evaluative letters written by Bates colleagues may be read by the candidate once they are ready for the Committee on Personnel. The candidate's further rights of access are specified in Article VI, Section 6c. Privileges of the Director of Affirmative Action The College's AAO has access to all written material submitted to the Committee, in accordance with procedures established in the College's Affirmative Action Policy. Proceedings of the Committee The deliberations of the Committee on Personnel on cases of appointment, reappointment, tenure, and promotion are confidential except according to the provisions of Article VI, Sections 5 and 6a. Only the President or the Dean of the Faculty shall announce or may explain the personnel recommendations of the Committee. Section 6: Committee Examination of the Dossier The Committee shall select one of its members to examine each dossier and to certify to the Committee, prior to its discussion of the dossier, that it seems both complete and correct. Section 7: The Examiners A board of four persons, all tenured members of the Faculty, shall be elected for three-year, overlapping terms to serve as examiners of all written materials presented to the Committee on Personnel. The individual examiners function independently of one another and of the Committee on Personnel, and they may not serve concurrently on that Committee. An examiner may not examine dossiers of department or program colleagues. Candidates for reappointment, tenure, or promotion may select any one of these four individuals to perform the following functions: To offer counsel to the candidate concerning the submission of written materials on that person's own behalf. To check the dossier prepared for the Committee on Personnel, prior to its consultation by the Committee, for completeness and correctness; see Article III, Sections 5 and 6, Article IV, and Article VI, Section 2. c) To state in writing to the Dean of the Faculty and the Committee on Personnel when the dossier seems both complete and correct. To advise the Dean of the Faculty of any incompleteness, so that it may be remedied prior to consultation by the Committee, and to recheck for completeness thereafter, notifying the Dean and the candidate in writing of any remaining incompleteness. To advise the Dean of the Faculty of any material deemed "improper" by the criteria of Article III, Sections 5 and 6, and to request in writing that the Dean remove it before consideration by the Committee. If the Dean declines, the examiner may request in writing, stating grounds, that the Committee not consider the questionable material. The examiner must also inform the candidate in writing of the fact of any such request to the Committee. To advise the Dean of the Faculty of any material suggesting the need for further clarification or response from the candidate. If the Dean declines, the examiner may proceed as in Article I, Section 7e. To maintain complete confidentiality according to the provisions of Article I, Section 5 above, subject only to the qualifications explicit in this Section 7. To check for completeness and correctness of the dossier and other material (with the exception of the minutes of the Faculty Committee on Personnel) submitted to the Trustee Review Committee in case a candidate appeals a personnel decision. Section 8: Responses from Candidates During reviews of candidates by the Committee on Personnel for reappointment in the fourth year, for tenure, for promotion, and for lecturers on multi-year contracts, the following procedures shall apply: after the Committee has made an initial review of all materials submitted, the Committee shall write a letter to every candidate indicating as specifically as possible any points which the Committee believes could be clarified by a response from the candidate, or indicating that no clarification is necessary. It is understood that the Committee is not required to report to the candidate matters of substance, positive or negative, concerning the consideration of the candidate for reappointment, promotion, or tenure. The candidate has the right to respond to the Committee in writing. The candidate may also bring up any matters on which the candidate would like to comment. Article II: Conditions and Schedules of Appointment, Reappointment, Tenure, and Promotion in Departments Other Than Physical Education Section 1: Administrative Consultation Before Initial Appointments Before an initial offer of tenure-track employment in a department or program can be extended to any person, the President or Dean of the Faculty requests written or oral judgment on the candidates from each individual department or program member in residence. In the case of non-tenure track initial appointments, the President or Dean of the Faculty consults with the department or program Chair regarding the judgments of all department or program members in residence on the candidates. Section 2: Conditions of Initial Appointments Tenure is granted in connection with an initial appointment only upon recommendation of the Committee on Personnel, and is not solely an administratively negotiable condition. See below, Article II, Section 8. Initial appointment may be made at any rank. Lecturers are not eligible for tenure. Section 3: Initial Contracts To consummate the initial appointment, the President or his designee, on behalf of the Board of Trustees, and the appointee shall execute a written contract stating rank, salary, beginning and terminating dates of employment, fringe benefits, duties, and any special conditions specifically including credit for prior service as provided for below in Article II, Section 8. Joint contracts shall indicate as fully as possible what modifications, if any, in these Rules and Procedures are matters of agreement. In the absence of such written modifications, the presumption must be that these Rules and Procedures apply. Section 4: Schedules of Reappointment, Tenure, and Promotion Initial appointments to full-time, tenure-track positions are for a term of four years. Reappointments to tenure-track positions are for a further term of three years. Decisions on tenure are made during the sixth year, and first consideration for promotion to full professor is made in the sixth full year in rank as associate professor. See below, Article II, Sections 8, 9, 10, and 13 for exceptions. Initial appointments to the rank of lecturer are for terms not to exceed two years. Reappointments of lecturers may be for one, two, three, or five years. Section 5: Formal Notifications Written notifications of reappointment or nonreappointment are mailed by November 30 for all lecturers and for all other persons serving in their fourth year. Written notifications of tenure are mailed by February 10 for all tenure-eligible persons, after which continuous service is presumed in the absence of a written notification to the contrary from either the individual or the College. See below, Article II, Section 13, and Article VII. Written notifications of promotion to full professor are mailed by May 15. In the event that the President or the Board of Trustees does not accept a recommendation on reappointment, tenure, or promotion, made by the Faculty Committees on Personnel, such nonacceptance shall be stated in the letters of notification. Section 6: Evaluations Departmental or Program Evaluations in the Second Year For individuals on a four-year tenure-track appointment, an evaluation shall be conducted during the winter semester of the second year of teaching at Bates. The purpose of this evaluation is to inform the individuals of the department members' judgment of their job performance and to aid the individuals in any appropriate improvement. For individuals with a single appointment in a department or program, the tenured members of the department or program shall conduct the evaluation. For individuals holding dual appointments, the tenured colleagues of the department(s) and/or program(s) specified in Article IV, Section I(c) shall conduct the evaluation. When the individual candidate appointed in a single department or program has significant interdisciplinary service outside of that department or program, the candidate may ask the Chair of Interdisciplinary Programs, in consultation with the candidate and with the Chair(s) of the relevant programs and departments, to select one or two additional senior-ranking colleagues who are familiar with the candidatešs areas of teaching and scholarship. These colleagues are drawn from the past and present membership of the appropriate programs or departments. The Chair(s) of the relevant program(s) and department(s) shall also write letters of evaluation. Each tenured member shall write a signed letter of evaluation which discusses the individual's strengths and weaknesses in terms of teaching, scholarship, and service. These evaluations shall be based on the kinds of evidence cited in Article IV, Section 5(d), as well as on direct evaluation of scholarship. All tenured members give their letters to the Chair(s) of the departments and/or program(s) in which the individual holds an appointment. The Chair(s) read them and give them all to the individual by March 15. Once the individual has had an opportunity to read the letters, he or she and the Chair(s) meet to discuss them. The Chair(s) subsequently hold a meeting with all the letter writers to discuss the content of the letters, any disagreements, and departmental and/or program needs. By April 15, the Dean of the Faculty shall receive a letter from the Chair of the department and/or program and one from the individual evaluated stating that the evaluation has taken place according to these procedures. Unless an individual letter writer or a candidate chooses to submit copies of letters written in the course of the departmental and/or program evaluation, the Committee on Personnel will not see such letters. Subsequent Years Every notification of a personnel decision shall include a detailed evaluation of individual performance based upon the materials submitted to the Committee on Personnel and on its discussion of those materials. This evaluation shall include a statement of strengths and weaknesses, a discussion of their relative importance, and a full statement of the reasons for the recommendation. This statement ought to include discussion of student ratings and letters on teaching, colleagues' evaluations of research and teaching, and outside evaluations of research, if any. All written notifications must include all relevant information concerning institutional needs as they may limit the individual and concerning any percentage limitation or guidelines established by the Board of Trustees and announced by the President or the Dean of the Faculty. The individual may respond in writing, and any such response must be attached to the original summary statement in the personnel files and acknowledged by a reaffirmation or a revision of that summary from the Dean. Special Conditions In the first and subsequent years, the Dean of the Faculty, the Chairs of the departments and/or programs in which the individual holds an appointment, and the individual must make every effort to foresee and to communicate any special conditions for subsequent decisions on reappointment, tenure, or promotion. See Article I, Section 4. Section 7: Subsequent Contracts In annual contractual letters mailed in duplicate by February 15, the College notifies each member of the Faculty of his or her individual rank, salary, and benefits for the succeeding academic year. The signed original must be returned to the President by March 15, and the duplicate is retained by the individual. Section 8: Credit for Prior Service Persons who have held previous appointments at other institutions may negotiate with the President or Dean of the Faculty at the time of the initial appointment at Bates for up to four years of teaching credit toward the tenurial decision, reducing or eliminating years spent in the initial four-year contract and adjusting the dates of formal notification accordingly. No such credit is assured. If four years of credit are granted, the initial and only contract prior to a tenure decision is for three years. Section 9: Early Consideration In special circumstances, an individual may formally request early consideration for reappointment, tenure, or promotion. The Dean of the Faculty brings any such request to the Committee with a recommendation for action. The Committeešs action shall respect the spirit of Article III if not necessarily the full procedural letter of Article IV. See above, Article II, Section 2. Section 10: Delayed Consideration Full-year leaves of absence delay the schedule of reappointments, tenure, and promotion correspondingly. Neither a single half-year leave of absence nor any Short Term leave delays this schedule. In cases of multiple half-year leaves or partial leaves, the individual seeking delayed consideration must take the initiative to petition the Committee on Personnel, which has authority to accept or deny. A candidate for promotion to full professor may elect to delay the initial consideration by the Committee. Requests for a delay must be made in writing to the Dean of the Faculty. Section 11: Subsequent Consideration for Promotion Subsequent to the initial consideration for promotion, the candidate may elect a new consideration in any year. The candidate must state this in writing to the Dean of the Faculty by September 25. Such consideration does not involve solicitation of letters from outside evaluators or students, unless the candidate so requests. The Committee shall decide whether to grant the request for additional letters. Section 12: Limited Term of Service as Instructor No individual may be reappointed as an Instructor for service in that rank beyond the fourth year. Section 13: Limited Term of Nontenurial Service No individual may be reappointed on a nontenurial contract extending beyond the seventh year of full-time teaching on the Faculty of Bates College. Lecturers, teaching less than full time, may be so reappointed. No other exception may be made unless an individual so requests and special circumstances such as serious illnesses justify exceptional delay of the decision on tenure. Normally service on a temporary replacement appointment may not exceed three years. When a member of the Faculty on such an appointment is a candidate and successfully sustains a competitive search for a tenure-eligible position, the Committee need not consider the reappointment. When a colleague on a temporary appointment is needed by a department or program for a second or third year of temporary service, the Committee need not consider the reappointment. All other reappointments of temporary colleagues shall be considered by the Committee. Section 14: Resignations Any member of the Faculty who intends to terminate services at the end of an academic year is obligated to notify the College in writing of this decision not later than March 15. Article III: Criteria for Reappointment, Tenure, and Promotion in Departments and Programs Other Than Physical Education Section 1: Needs of the College Definitions Needs of the College as finally determined by the President and the Board of Trustees govern all decisions on appointments, reappointments, and tenure. "Needs" may concern the financial resources of the College, the support necessary for academic programs approved by the Faculty, the relationship of the individual's field to other fields of inquiry in the department(s) and/or program(s) in which an appointment is held, and the recognition of student interest. The need for a given position shall be established at the time of reappointment, that is, before the tenurial decision, subject to change as provided in Article III, Section 1c. Guidelines or Percentages Because of such needs as specified in paragraph (a) above, the Board of Trustees may establish guidelines or percentages for limiting reappointments or tenure. If any guidelines or percentage limitations are set, they must be announced in writing to the Faculty by the President or the Dean of the Faculty. Prior to such corporate establishment and administrative announcement, the Faculty Committee on Conference with the Trustees must be given the opportunity to discuss the specific proposal and its rationale separately with the Faculty and the Trustee Committee on Conference with the Faculty. Ordinarily such guidelines or limitations will restrict only the aggregate numbers or proportion of tenured members on the Faculty as a whole. Ordinarily they will not restrict by departmental, programmatic, or divisional quotas the numbers or proportion tenured in the several departments, programs, and divisions. Any guidelines or percentage limitations may be applied by the Committee on Personnel in such a way as to produce general compliance. The Committee may exceed guidelines or percentage limitations in a given year, but a continued practice of exceeding them would invoke Trustee review of the rules and procedures which govern appointment, reappointment, tenure, and promotion. The number or percentage of Faculty members tenured in a department, program, or division may be a factor in the deliberations of the Faculty Committee on Personnel. Notification of Changed Needs Whenever administrative reconsideration of the need for a position leads to a new determination, the President or Dean of the Faculty must notify in writing the individual, without awaiting the next scheduled review by the Committee on Personnel. Section 2: General Criteria for All Decisions Teaching An excellent teacher has many strengths. Those sought by the Committee include the following: knowledge of the subject; enthusiasm about the subject; organization of the course and subject matter; capacity to present abstract ideas and theories clearly; capacity to engage the class in the subject of lectures, discussions, or laboratories; encouragement of students to think for themselves; flexibility and willingness to experiment; reliability in meeting scheduled responsibilities; accessibility to students; fairness in examinations and grading. Academic advising is a normal part of a teacher's responsibilities, and it is evaluated as such. Professional Achievement The nature of professional achievement varies according to the field of the candidate. Achievement may take the form of research, writing, publication, or creative work and exhibition. The Committee assesses evidence of the following strengths: recognition of the candidatešs achievement within a field; significance of contributions to the field; quality and originality of thought or work; breadth and depth of perspective; the will and capacity for continued individual development and professional productivity as a member of the Bates Faculty. Professional Service to the Public The College recognizes professional services that candidates render outside of their disciplinary institutions for the benefit of the public. Such service may take the form of advisory or educational work. The nature and extent of these contributions may vary from individual to individual. Service to the College The candidate is expected to contribute to the work of the College in ways other than teaching. Such service to the College may take the form of work within departments or programs, on the committees of the Faculty, or in other activities of the College. The candidate may also serve the College through leadership in professional organizations, or with good citizenship in the community at large. The nature and extent of these contributions may vary from individual to individual. Section 3: Particular Application of Criteria for Tenure-Track Reappointment and for Tenure Reappointment The standard for reappointment is performance and promise pointing toward eventual attainment of tenure. Although equal progress toward satisfying all the criteria for tenure is not required for any reappointment, tangible evidence of effectiveness in teaching and of professional commitment is a condition for service beyond the fourth year. Reappointment does not insure a future decision for tenure. Tenure The two chief criteria for tenure are excellence in teaching and significant professional achievement. Particularly outstanding achievement in either teaching or professional activity may offset a lower level of achievement in the other category. Every decision on tenure inevitably necessitates prospective judgment concerning the promise for further development. Section 4: Criteria for Promotion Promotion to Assistant Professor The doctoral degree or another qualification appropriate to the field is normally the necessary and sufficient condition for promotion to the rank of assistant professor. Instructors appointed before receiving such a degree are promoted automatically for the academic year immediately following, if institutional certification of completion reaches the Dean of the Faculty by September 1. Promotion to Associate Professor Permanent tenure is the sufficient condition for promotion to the rank of associate professor. Individuals with prior service at other institutions may be appointed initially to the Bates Faculty at this or higher rank. Promotion to Full Professor Continuing excellence in teaching and continuing significant professional achievement are the two chief criteria for promotion to full professor. Particularly outstanding achievement in one category may offset a lower level of achievement in the other. Continuing service to the College is also expected, although this criterion is less important than the other two. Time in rank alone is neither a necessary nor a sufficient qualification. Section 5: Academic Freedom The Committee on Personnel shall adhere to the ideal of academic freedom as defined by the 1940 "Statement of Principles" and the 1970 "Interpretive Comments" of the American Association of University Professors. Section 6: Nondiscrimination The Committee may not discriminate on the basis of race, color, national or ethnic origin, religion, gender, sexual orientation, marital or parental status, age, or handicap. The Committee, however, shall consider any of these factors in accordance with the approved Affirmative Action policy of the College. Article IV: Evaluative Procedures Section 1: Evaluators: Faculty Colleagues Tenured members of departments and programs, as well as the Chairs of departments, programs, and divisions, and the Chair of Interdisciplinary Programs, share ongoing responsibility for the evaluation of junior-ranking members. The Committee on Personnel requests evaluations from all such colleagues, as specified in Article IV, Section 1(a), (b), (c), and (d), at the scheduled occasions of reappointment, tenure, and consideration for promotion to full professor. At the beginning of each academic year, the Dean of the Faculty shall provide each tenured member of the Faculty with a two-year schedule of all reappointment, tenure, and promotion decisions for which that member shall be expected to write. Evaluation of Candidates Appointed in Departments Only For reappointment, tenure, and promotion decisions for persons holding appointments solely in departments, evaluators shall be selected from members of the Faculty as follows: The Chair of the departmental division and the Chair of the relevant department. Senior-ranking colleagues in the candidate's department. If there are fewer than three senior-ranking members in any department, the Committee solicits letters from one, two, or three other senior-ranking members of the Faculty selected by the Chair of the division in consultation with the candidate and the Chair of the department. In consideration of promotion, division and department Chairs write evaluations regardless of their ranks. For anomalous situations, Article I, Section 4(e) of the Rules and Procedures of the Faculty shall apply. Evaluation of Candidates Appointed in Programs Only For reappointment, tenure, and promotion decisions for persons holding appointments solely in interdisciplinary programs, evaluators shall be selected from members of the faculty as follows: The Chair of Interdisciplinary Programs. The Chair of the Program. To provide continuity, two senior-ranking colleagues (usually drawn from the appropriate program committee or the search committee) shall be identified at the time of the candidate's appointment by the Dean of the Faculty upon recommendation of the Chair of Interdisciplinary Programs, in consultation with the Chair of the program and the candidate. These colleagues shall serve as permanent evaluators from the time of appointment through subsequent tenure and promotion decisions. Two additional senior-ranking colleagues drawn from the membership of the program committee at the time of the call for letters for the candidate's first evaluation by the Committee on Personnel. These two additional faculty are selected by the Committee on Personnel from four names recommended by the Chair of Interdisciplinary Programs, in consultation with the Chair of the relevant program and the candidate. These colleagues shall serve as permanent evaluators from the time of the first evaluation by the Committee on Personnel through subsequent tenure and/or promotion decisions. At the time of consideration for reappointment, tenure, or promotion, at the discretion of the candidate, one or two additional uniquely qualified senior-ranking colleagues who are familiar with the candidate's teaching and scholarship shall be selected by the Chair of Interdisciplinary Programs, in consultation with the Chair of the relevant program and the candidate. In consideration of promotion, the Chair of Interdisciplinary Programs and the Chair of the program write evaluations regardless of rank. Recommendations for replacement of any of the individuals specified in (3) and (4) above due to illnesses, retirements, and the like shall be made to the Committee on Personnel from colleagues selected by the Chair of Interdisciplinary Programs in consultation with the Chair of the program and the candidate. For anomalous situations, Article I, Section 4(e) of the Rules and Procedures of the Faculty shall apply. Evaluation of Candidates Holding Dual Appointments For reappointment, tenure, and promotion decisions for persons holding dual appointments (e.g., two departments, two programs, or one department and one program), evaluators shall be selected from members of the faculty as follows: The Chair of each relevant division and/or the Chair of Interdisciplinary Programs. The Chair of each relevant department and/or program. Four senior-ranking colleagues, two drawn from each of the departments and/or programs in which the candidate serves. To provide continuity, these four faculty shall be identified at the time of the candidate's appointment by the Dean of the Faculty upon recommendation of the Chair of the relevant division and/or the Chair of Interdisciplinary Programs, in consultation with the appropriate department and/or program Chairs and the candidate. These colleagues shall serve as permanent evaluators from the time of appointment through subsequent tenure and promotion decisions. At the time of consideration for reappointment, tenure, or promotion, at the discretion of the candidate, one or two additional uniquely qualified senior-ranking colleagues who are familiar with the candidate's teaching and scholarship shall be selected by the Chair of the relevant division and/or the Chair of Interdisciplinary Programs, in consultation with the relevant department and/or program Chairs and the candidate. In consideration of promotion, division Chairs and/or the Chair of Interdisciplinary Programs, and department and/or program Chairs write evaluations regardless of rank. Recommendations for replacement of any of the individuals specified in (3) and (4) above due to illnesses, retirements, and the like shall be made to the Committee on Personnel from colleagues selected by the Chairs of the relevant divisions and/or Interdisciplinary Programs, in consultation with Chairs of relevant programs and/or departments, and the candidate. For anomalous situations, Article I, Section 4(e) of the Rules and Procedures of the Faculty shall apply. Evaluation of Candidates Appointed in a Department, but with Significant Interdisciplinary Service For reappointment, tenure, and promotion decisions for persons in a department, with significant interdisciplinary service, evaluators shall be selected from members of the faculty as follows: The Chair of the departmental division and the Chair of the relevant department. Senior-ranking colleagues in the candidate's department. At the discretion of the candidate: The Chair of Interdisciplinary Programs and the Chair(s) of the relevant program(s) and/or department(s); and At the time of consideration for reappointment, tenure, or promotion, one or two additional senior-ranking colleagues who are familiar with the candidate's teaching and scholarship. These colleagues are drawn from the past and present membership of the appropriate program(s) and/or department(s) and shall be selected by the Chair of Interdisciplinary Programs in consultation with the Chair(s) of the relevant program(s) and/or department(s) and the candidate. In consideration of promotion, division Chairs and/or the Chair of Interdisciplinary Programs and department and/or program Chairs write evaluations regardless of rank. For anomalous situations, Article I, Section 4(e) of the Rules and Procedures of the Faculty shall apply. Section 2: Evaluators: Students On behalf of the Committee, the Dean of the Faculty requests evaluative letters from at least twenty students or former students, selected according to procedures approved and published by the Committee on Personnel, concerning candidates for the tenurial decision and at first consideration for promotion to full professor. Section 3: Evaluators: Qualified Professionals Elsewhere For all tenurial decisions and in the sixth year in rank as associate professor for all first considerations for promotion to full professor, the College solicits four outside evaluations from qualified judges of the candidate's professional work. The judges are selected in the following manner. The candidate designates one judge and also provides an alternate name. In addition, the candidate submits three names of qualified persons with brief descriptions of their qualifications. The department and/or program Chair also submit(s) three names with brief descriptions. If more than one department or program Chair is involved in the evaluation, they submit jointly three names of evaluators, seeking a list of scholars whose work represents the range of the candidate's scholarship. These descriptions shall include each nominee's position, title, address, relevant publications, and past relationship to the candidate. Except in special circumstances presented by the candidate or the relevant department or program Chairs and agreed to by the Committee, no nominee shall be the candidate's dissertation advisor. Whenever possible, each nominee shall have a strong record of scholarship in the candidate's field of expertise. If a department or program Chair is a candidate for tenure or promotion, the relevant division Chair or Chair of Interdisciplinary Programs provides the three names of outside evaluators. The Committee then selects three names from these nominees or from others, nominated in the same way, informing the candidate of the names selected. The candidate may request reconsideration, but the Committee or the Dean of the Faculty as its delegate makes the final decision on the three judges. Section 4: Needs of the College The Dean of the Faculty, the Chair of the candidate's division and/or the Chair of Interdisciplinary Programs, and the Chair(s) of the candidate's departments and/or programs are severally responsible for including assessments of the needs of the College in their recommendations on each pretenurial reappointment. Section 5: Teaching The attempt to evaluate teaching fairly and effectively necessitates different sorts of contributions from students, colleagues, and administrators. Submissions from the Candidate The candidate should provide a statement on teaching and may provide copies of course materials, including syllabi and examinations. Students' Ratings The Committee on Personnel, or other designated committee of the Faculty, shall be responsible for soliciting student ratings of courses. This Committee shall acquire such ratings systematically, on standard forms, and on specified days of a semester. The Committee shall supervise the preparation of statistical summaries of the forms. These summaries shall be distributed to the Dean of the Faculty for the instructor's personnel file and to the instructor's department and/or program Chair. The forms, together with any summaries or interpretations based on them, shall be returned to the instructor of the course evaluated. Students' Letters Students' letters evaluate the candidate's teaching, according to the criteria for teaching specified in Article III, Section 2(a). Colleagues' Letters Colleagues' letters must be based on factual evidence as well as personal judgment, and must specify such factual evidence, including the number and approximate dates of formal observations of classes. This evidence may include the following: after adequate notice to the instructor, observations of classes over a period of time and in different courses; syllabi, examinations, or other course materials; formal interviews with students; observation outside of the classroom concerning such qualities as rapport with and accessibility to students; and responsibility in meeting obligations. Section 6: Professional Achievement The attempt to evaluate achievement fairly and effectively necessitates different sorts of contributions from the individual candidate and from qualified professionals. Submissions from the Candidate The candidate is responsible for submitting regular annual reports of professional activities, which become part of the dossier considered by the Committee on Personnel. Every candidate for reappointment, tenure, or promotion should also submit to the Dean of the Faculty for the Committee on Personnel a written statement of scholarly, artistic, or other comparable work in progress and of goals for the future. The candidate should submit copies of all successful grant proposals, all papers read to scholarly audiences, and all published articles or books. Finally, the candidate may submit any other relevant material, including any letters concerning scholarship, art, or equivalent achievement by professionally qualified persons. See above, Article I, Section 3, for calendar. Colleagues' Letters All colleagues writing according to the provisions of Article IV, Section 1 should incorporate evaluation of the candidate's professional achievement and promise. Evaluations from Qualified Professionals Elsewhere Outside judges, writing according to the provisions of Article IV, Section 3, should evaluate published materials, manuscripts, or equivalent work, for the quality of achievements, their significance within the discipline, and any evidence of ongoing development or future promise. All information submitted to the Committee from outside judges shall be in written form. All Committee requests for further clarification from outside judges shall be in written form. This procedure may also be followed at the time of other decisions, depending on the judgment of the Dean of the Faculty or the Committee on Personnel. Section 7: Service The candidate should provide a cumulative list of committee service, with brief descriptions of particular contributions as seem appropriate. The candidate is also responsible for providing any other evidence of service to the College or the community at large. See Article I, Section 3, above for calendar. The Committee may solicit further information about any aspects of this service. Section 8: Other Information The Committee, after informing the candidate, may seek any other information that it deems to be relevant, and the Dean of the Faculty may present to it other materials from the candidatešs file. All such material must be opened to the chosen examiner before submission to the Committee. See above, Article I, Section 7. Section 9: Joint Contracts Individuals holding joint contracts shall be evaluated both individually and as a team. Before such evaluations, the Dean of the Faculty shall remind authors of letters and members of the Committee that this evaluation must be in conformance with the requirements of the joint contract: jointly they shall serve the College in ways equivalent to a full-time teaching member of the Faculty. Evaluators should take particular notice that any possible quantitative standards of productivity used in the evaluation of individual holders of a joint appointment must be reduced in light of half-time employment. Article V: Physical Education Section 1: The Committee on Personnel for Physical Education Composition and Selection The Committee on Personnel for Physical Education makes recommendations to the President in matters of reappointments, four-year contracts, and promotion for members of the Department of Physical Education. The Committee is composed of the President as Chair and the Dean of the Faculty, ex officio, and three elected members of the academic Faculty of the College. The Faculty elects these three members for three-year, overlapping terms at its April meeting. The Committee on Committees presents nominees to the Faculty according to the following conditions: (1) all candidates must be tenured; (2) at least one of the elected members must be a full professor. Additional nominations may be made from the floor at the April meeting of the Faculty, but such nominations must conform to the above conditions. Article I, Sections 2, 3, 4, 5, 6, 7, and 8 apply also to the Committee on Personnel for Physical Education and to all Faculty members serving in the Department of Physical Education. The yearly calendar of decisions stated in Article I, Section 3 shall be supplemented by the following dates: November 30 for notification of decisions on the renewal of a four-year contract except when involving an in-depth review, when notification of decision is February 10. Section 2: Conditions and Schedules of Appointment, Reappointment, and Promotion Article II, Sections 1, 3, 4, 5, 6, 7, 9, 10, 11, 12, and 14 apply also to members of the Faculty serving in the Department of Physical Education. Article II, Sections 2, 8, and 13 apply also, but in regard to four-year contracts, not tenure. Four-Year Contracts Four-year contracts are executed only with Faculty members in the Department of Physical Education. Individuals are considered for four-year contracts in the sixth year of service according to the schedule of reappointments and notification in Article II, Sections 4 and 5. Once granted in the sixth year of service to take effect at the end of the seventh year, four-year contracts are renewed every year for a further four years unless and until the College decides to terminate employment, in which case a terminal three-year contract is executed. Faculty members of the Department already on tenure will continue to hold tenure, but no other member of the Department is eligible for tenure. In-depth Review of Four-Year Contracts For those colleagues holding four-year contracts there shall be an in-depth review every sixth year. This review shall include the solicitation of letters from students, colleagues, and outside evaluators, as indicated below in Section 4. In the intervening years the Dean of the Faculty shall solicit letters of evaluation from the department Chair, the director of athletics, and the associate or assistant director of athletics, which, if positive, shall be sufficient grounds for the Committee to recommend a renewal of contract. Any negative recommendation from the department Chair shall initiate an in-depth review prior to the February 15 contract renewal. The Committee or the Dean of the Faculty may call for an in-depth review at any time, if there are grounds for concern about a colleaguešs professional work. Section 3: Criteria for Reappointment, Four-Year Contract, and Promotion Degrees The basic professional qualification for service beyond the seventh year normally consists of completing requirements for a master's degree in physical education, health, or recreation. A doctorate is neither a necessary nor a sufficient qualification for promotion. Other Criteria Needs of the College as finally determined by the President and the Board of Trustees must govern all decisions on appointments, reappointments, and four-year contracts. Excellence as a coach is the normal condition for appointment, reappointment, and promotion. The expected combination of coaching and teaching strengths for members of the Department of Physical Education is roughly comparable to the expected combination of teaching and scholarship for members of other departments and programs. At a small and selective liberal arts college, coaching is not measured exclusively by records of wins and losses. It also involves encouraging the development in individual students of such qualities as self-confidence, self-control, persistence, discipline, cooperation, and teamwork. Candidates should demonstrate the will and the capacity to maintain professional competence and to serve the College and the community. Article III, Sections 5 and 6 apply also to members of the Faculty serving in the Department of Physical Education. Section 4: Evaluative Procedures Article IV applies also to the Committee on Personnel for Physical Education and to all Faculty members serving in the Department of Physical Education, unless otherwise noted below. Students' Letters On behalf of the Committee, the Dean of the Faculty requests evaluative letters from at least twenty students or former students, selected according to procedures approved by the Committee concerning candidates for the initial four-year contract, for the in-depth review of four-year contract holders, and at first consideration for promotion to full professor. Colleagues' Letters The evaluation of candidates for reappointment, for the initial four-year contract, and for in-depth review of the four-year contract includes the solicitation of letters from all members of the Department holding tenurial or four-year contracts. Evaluation of candidates for promotion includes letters from all senior-ranking members of the Department. The director and associate or assistant director of athletics offer evaluative letters on all candidates for reappointment, including four-year contracts, and for promotion. Evaluations from Qualified Professionals Elsewhere For candidates for the initial four-year contract, the in-depth review of four-year contracts, and promotion, four outside evaluators shall be selected in the same manner as prescribed in Article IV, Section 3c. These judges should evaluate the candidatešs coaching and other professional activity on the basis of observation in intercollegiate athletic competition or through association with the candidate in professional activities. Article VI: Appeals Necessarily, decisions on appointment, reappointment, tenure, and promotion are in some degree comparative and prospective, and it is not possible to specify in advance the full range of considerations that may be relevant to particular cases. Nevertheless, it is possible to specify necessary considerations, those specified above in the Rules and Procedures. Furthermore, it is possible to specify impermissible considerations, namely, any that would violate recognized principles of academic freedom or nondiscrimination. Section 1: Time Limitation for Appeals Any appeal by a Faculty member who was denied reappointment, tenure, or promotion must be made in writing to the Dean of the Faculty within 60 days after notification according to the provisions of Article II, Section 5. This appeal must state as fully and as factually as possible the basis for alleging violation of process. The appeal document, including any supporting material submitted by the appellant or any statements submitted by others, but excluding the minutes of the Faculty Committee on Personnel, shall be checked for completeness and correctness by the examiner of the appellant's dossier prior to its submission to the Trustee Review Committee. Section 2: Ground for Review The only ground for review is violation of process. Violations of process are defined by an alleged violation of the Rules and Procedures stated above in Article I through V, or are defined by an alleged violation of academic freedom or of the equal opportunity guarantees from Article III, Sections 5 and 6. "Academic freedom" is defined by the 1940 "Statement of Principles" and the 1970 "Interpretive Comments" of the American Association of University Professors. Section 3: Procedures for Initiating a Trustee Review Committee After receiving from the Faculty member who was denied reappointment, tenure, or promotion a written appeal which alleges violation of process, the Dean of the Faculty shall submit it to the President. The President shall request the Chair of The Board of Fellows to convene the Trustee Review Committee, which shall report its findings to the President and to the appellant within 75 days of the time the appeal is delivered to the Dean of the Faculty. This report should respond to the substance of the allegations made in the appeal submitted by the Faculty member. Section 4: Composition of the Trustee Review Committee The Review Committee shall be composed of three members of the Board of Trustees, but not including the President or College Counsel, who shall serve three-year terms according to a schedule which assures some continuity of membership. Whenever possible, at least one of the members shall have direct professional experience of academic life. No member of the Board of Trustees who has previously reviewed the dossier of the appellant prepared for consideration by the Committee on Personnel in connection with the decision from which the appeal has been claimed may serve on the Review Committee. The Review Committee may elect its own Chair. Section 5: Procedure in Cases Alleging Violation of Process of the Rules and Procedures In cases alleging a violation of process defined as violation of the Rules and Procedures stated above in Articles I through V, the function of the Review Committee is limited to a determination of whether or not the Faculty Committee on Personnel followed the Rules and Procedures on Faculty Appointment, Reappointment, Tenure, and Promotion. The Review Committee should be governed by the criteria specified above in Article III and should have access to materials specified in Article IV. The Review Committee shall also consider all materials submitted as part of the candidate's appeal, and material concerning the appeal submitted by others. The rule regarding the confidentiality of the deliberations of the Committee on Personnel (Article I, Section 5c) shall not prevent submissions by individual members of the Committee on Personnel to the Trustee Review Committee. If the Review Committee finds substantive evidence that the Faculty Committee on Personnel may not have met these standards, it shall return the case to the same Committee, specifying in writing the inadequacy of the original consideration. This written response is also delivered to the appellant, but the appellant has no rights of access to confidential materials. This same Faculty Committee on Personnel must then formally reconsider the case, including in its reconsideration material submitted to the Trustee Review Committee, and make a fresh recommendation to the President which either upholds or reverses the Committee's original recommendation. The President, in turn, shall make a fresh recommendation to the Board of Trustees. Section 6: Procedures in Cases Alleging Violation of Process which Result in Violation of Academic Freedom or of Equal Opportunity Function of the Trustee Review Committee In cases alleging violation of process which result in violation of academic freedom or of equal opportunity as stated in Article III, Sections 5 or 6, the Review Committee has two functions. First, it must make preliminary inquiry into the allegation. The Review Committee shall also consider all materials submitted as part of the candidate's appeal, and material concerning the appeal submitted by others. The rule regarding the confidentiality of the deliberations of the Committee on Personnel (Article I, Section 5c) shall not prevent submissions by individual members of the Committee on Personnel to the Trustee Review Committee. If neither the written appeal nor this preliminary inquiry discloses evidence sufficient to suggest that violation of academic freedom or of equal opportunity may in fact have occurred, the appeal shall be denied and the decision made by the Board of Trustees upheld. The appellant shall be so informed. Second, if the Review Committee does find such evidence either in the written appeal or in its own inquiry and if such violation was made by the Faculty Committee on Personnel, then it shall instruct the President to convene the Faculty Review Board, and inform the appellant of such finding. If there is evidence of violation of academic freedom or of equal opportunity solely by the President or the Board of Trustees, then the Review Committee shall report it to the Chair of the Board of Fellows for further Trustee consideration. Composition, Selection, and Function of the Faculty Review Board and of its Hearing Committee The Board shall consist of nine tenured members elected by the Faculty for five-year terms. If a member is elected to the Committee on Personnel or the Committee on Personnel for Physical Education, that member ceases to serve on the Board, and a new election is held. When a specific appeal comes to the Board, five of its members are selected at random to serve as the Hearing Committee. This random selection shall be conducted by the Board. This Hearing Committee may not include members of the departments or programs in which the appellant holds full or part-time appointments or the appellant's division Chair or Chair of Interdisciplinary Programs. In cases alleging violation of academic freedom or of equal opportunity on promotion to full professor, all members of the Hearing Committee must be full professors. Each Hearing Committee elects its own Chair. The Hearing Committee selected for the appeal shall begin consideration within ten days of the President's informing the Faculty Review Board that an appeal has been directed to it. Such consideration shall be governed by the criteria specified above in Article III and shall involve access to all material specified in Article IV. The Hearing Committee may also conduct further inquiries relevant to the alleged violation. Upon completion of its consideration, the Hearing Committee shall make a fresh recommendation to the President which either upholds or reverses the original recommendation of the Faculty Committee on Personnel. The President, in turn, shall make a fresh recommendation to the Board of Trustees. Rights of Appellant In any consideration of an appeal by a Hearing Committee, the appellant is guaranteed the following rights. First, the Hearing Committee must give at least seven days' advance notice of the date, time, and place of the consideration. Second, the individual, with or without the assistance of an advocate chosen from among colleagues on the Faculty, shall have prior access to all written materials considered by the Faculty Committee on Personnel and disclosed by further inquiries of either the Trustee Review Committee or the Hearing Committee. Third, the individual, with or without the chosen advocate, shall have the right to attend the consideration of the appeal by the Hearing Committee with an opportunity to question either written materials or spoken testimony and to present the appellantšs case. After the presentation and examination of all evidence and of the case on behalf of the appellant, the Hearing Committee shall retain the right to continue consideration and to vote in confidence without the presence of either the appellant or advocate. Rights of the Faculty Committee on Personnel The President and the Dean of the Faculty, representing the Faculty Committee on Personnel, have the same rights granted to the appellant, as specified above in Article VI, Section 6c. The Hearing Committee may invite other members of the Faculty Committee on Personnel to testify, or such members may request and be granted an opportunity to testify. Section 7: Physical Education Members of the Faculty in the Department of Physical Education shall have the same rights of appeal, except that the Hearing Committee shall be governed by the criteria specified in Article V and shall have access to materials specified in Article V. Article VII: Termination for Cause Section 1: Definition Termination of the appointment of a Faculty member on contract without limit of tenure or within the specified term shall be effected only in cases of adequate cause as defined in the following statements. Gross neglect of duty resulting in a clearly inadequate performance as a teacher and as a member of the Faculty. Physical or mental disability of such serious nature as to preclude acceptable performance as a teacher and as a member of the Faculty. Personal conduct in flagrant conflict with the purposes of teaching and of scholarship and seriously detrimental to the College. Bona fide financial exigency of the College. Section 2: Procedures Procedures to be followed in case of termination of a Faculty contract for cause are detailed in the Appendix which follows and is incorporated herein by reference. Appendix to the Rules and Procedures Governing Faculty Appointment, Reappointment, Tenure, and Promotion Procedures for Termination of Faculty Contract for Cause Preliminary Proceedings Concerning the Fitness of a Faculty Colleague When reason arises to question the fitness of a faculty colleague who has tenure or whose term of appointment has not expired, the President should ordinarily discuss the matter with the colleague in personal conference. The matter at this point may be terminated by mutual consent of the President and the colleague. If the matter is not terminated, the President and the President's Institutional Planning and Advisory Committee shall begin preliminary proceedings. During these proceedings the role of the President is to represent the College as it brings possible charges against the colleague; the role of the Committee is to represent the interests of the Faculty at large and to assist the parties in finding a resolution. If the President believes that there are reasonable grounds to pursue the procedures of dismissal for cause, the preliminary proceedings begin with the President convening the President's Institutional Planning and Advisory Committee and presenting a written summary of the College's reasons, such summary having been previously given to the colleague. The Committee then undertakes an inquiry consisting of an informal meeting with the appropriate administrative officer, an informal meeting (without the presence of College administrative officers) with the colleague unless he or she declines, and informal meetings with any others the Committee deems necessary. The Chair of the Committee Chairs this informal inquiry. Any member of the Committee who is a member of the same department or program as the faculty colleague may not participate in this hearing. The completion of the informal inquiry must occur within five working days of the date the President presented the summary to the Committee and will result in a resolution of the matter agreeable to all parties or, failing a resolution, recommendations to the President of ways to resolve the situation. These recommendations may include suggesting other College procedures. Within three working days of receiving the Committee's recommendations, the President must either notify in writing the colleague that no formal charges will be brought, or communicate those charges to the colleague as described in (b) below. The President may seek the assistance of the Committee in formulating a statement of the charges. Any formal charges shall refer to one or more of the causes for termination given in Article VII, Sections 1a, 1b, and 1c. Commencement of Formal Proceedings The President will commence the formal proceedings by informing in writing the colleague of the charges formulated and stating that a Faculty Committee, duly constituted as provided in (d) below, will conduct a hearing to determine whether he or she should be removed from the Faculty on the grounds stated. This hearing shall begin no sooner than 20 calendar days after the President presents the formal charges to the colleague. If during this period there is a mutually agreed upon resolution, these proceedings shall be terminated and the charges dropped. The President shall inform the Faculty colleague, in detail or by reference to published regulations, of his or her procedural rights, through delivery to the colleague of the most recent updated Faculty Handbook of Bates College. The Faculty colleague may give to the President a written response to the charges at any time prior to the hearing. Suspension of the Faculty Member Suspension of the Faculty colleague during the proceedings is justified only if immediate harm to self or others is threatened by continuation in service. Unless legal considerations forbid, any such suspension shall be with pay. The President, representing the Corporation, shall determine whether suspension (as a temporary alteration of contract) is necessary during the proceedings. Composition of the Hearing Committee An ad hoc committee of the Faculty is named for each occasion when informal proceedings do not succeed. Its voting members shall be seven tenured members of the Faculty, two named by the President, two named by the faculty colleague, and three named by these four meeting together. These seven members elect their Chair from among themselves and vote by simple majority. No member of the Presidentšs Institutional Planning and Advisory Committee may serve on a hearing committee. The Board of Trustees shall provide one of their number to be a nonvoting member of the Committee. The hearing committee makes recommendations to the President and the Board of Trustees. Committee Proceeding The Committee shall proceed by considering the statement of grounds for dismissal already formulated, as well as any written response from the Faculty colleague. The colleague has the right to be heard, as described below in (f). If the colleague declines to participate in the hearing, the Committee shall consider the case on the basis of the obtainable information and decide whether he or she should be removed. The Committee, in consultation with the President and the colleague, shall exercise its judgment as to whether the hearing should be public or private. If any facts are in dispute, the testimony of witnesses and other evidence concerning the charges set forth in the President's letter to the colleague shall be considered by the Committee. The President shall have the option of attendance during the hearing. The President may designate an appropriate representative to assist in developing the case; but the Committee should determine the order of proof, should normally conduct the questioning of witnesses, and, if necessary, should secure the presentation of evidence important to the case. The Faculty colleague shall have the option of assistance by counsel, whose functions shall be similar to those of the representative chosen by the President. The colleague shall have the additional procedural rights set forth in the 1940 American Association of University Professors Statement of Principles on Academic Freedom and Tenure, and shall have the aid of the Committee, when needed, in securing the attendance of witnesses. The colleague or counsel, and the representative designated by the President, shall have the right, within reasonable limits, to question all witnesses who testify orally. The colleague shall have the opportunity to be confronted by all witnesses adverse to him or her. Where unusual and urgent reasons move the Hearing Committee to withhold this right, or where the witness cannot appear, the identity of the witness, as well as the witness's statements, shall nevertheless be disclosed to the colleague. Subject to these safeguards, statements may when necessary be taken outside the hearing and reported to it. All of the evidence shall be duly recorded. Unless special circumstances warrant, it shall not be necessary to follow formal rules of court procedure. Consideration by Hearing Committee The Committee shall reach its decision in conference, on the basis of the hearing. Before doing so, it shall give an opportunity to the Faculty colleague or the colleague's counsel and the representative designated by the President to argue orally before it. If written briefs would be helpful, the Committee may request them. The Committee may proceed to decision promptly, without having the record of the hearing transcribed, where it feels that a just decision can be reached by this means; or it may await the availability of a transcript of the hearing if its decision would be aided thereby. It shall make explicit findings with respect to each of the grounds of removal presented, and a reasoned opinion may be desirable. Publicity concerning the Committee's decision may properly be withheld until consideration has been given to the case by the Board of Trustees. The President and the colleague shall be notified of the decision in writing and should be given a copy of the record of the hearing. Any release to the public shall be made through the President's Office. Consideration by the Governing Board The President shall transmit to the Trustees the full report of the Hearing Committee, stating its action. On the assumption that the board has accepted the principle of the Faculty Hearing Committee, acceptance of the Committee's decision would normally be expected. If the governing board chooses to review the case, its review shall be based on the record of the previous hearing, accompanied by opportunity for argument, oral or written or both, by the principals at the hearing or their representatives. The decision of the Hearing Committee shall either be sustained or the proceeding be returned to the Committee with objections specified. In such a case the Committee shall reconsider, taking account of the stated objections and receiving new evidence if necessary. It shall frame its decision and communicate it in the same manner as before. Only after study of the Committee's reconsideration shall the governing board make a final decision overruling the Committee. Publicity Except for such simple announcements as may be required, covering the time of the hearing and similar matters, public statements about the case by either the Faculty colleague or administrative officers shall be avoided so far as possible until the proceedings have been completed. Announcement of the final decision shall include a statement of the Hearing Committee's original action, if this has not previously been made known. 9/2000 Rules and Procedures of the Faculty The following rules governing Faculty organization and procedures for the accomplishment of Faculty business were adopted by a vote of the Faculty on November 6, 1967. Various additions and amendments have been made since then. Article I: Membership and Responsibilities Section 1: Membership The composition of the Faculty shall be as given in Article VIII, Section 1, of The Charter and By-Laws of Bates College. Section 2: Responsibilities The responsibilities of the Faculty shall be as enumerated in Article VIII, Section 3, Article IX, Section 2, and Article X, Section 3, of The Charter and By-Laws of Bates College. Article II: Organization of the Faculty Section 1: Officers The President of the College in his capacity as the principal officer of the Faculty shall preside at Faculty meetings. In his absence, the President shall designate the Dean of the Faculty to preside or in her absence, the senior Faculty member holding the rank of professor. The presiding officer shall have the right of debate without yielding the chair. The President shall appoint the Secretary of the Faculty whose duty it shall be to compile and maintain a complete file of the minutes of Faculty meetings. He shall also keep on file in the Registrar's office for Faculty reference and in the office of the Dean of the Faculty, copies of all Faculty minutes and a record of attendance. The Parliamentarian shall be appointed by the President. Section 2: Divisions, Departments, and Interdisciplinary Programs The Faculty shall be divided into divisions, departments, and programs. Any additions or deletions may be initiated by the President subject to approval by the Faculty. Faculty members hold appointments in departments, organized into the divisions of humanities, natural sciences and mathematics, and social sciences, and also in interdisciplinary programs. The members of divisions elect one of their members as division chair; all Faculty elect a chair of Interdisciplinary Programs. Faculty members have membership in a department, a program, or in any combination of departments and programs. Article III: Faculty Meetings Section 1: Time of Meetings Regular Faculty meetings normally shall be held at 4:10 p.m. on the first Monday of each month during the fall and winter terms. If the specified day falls during a vacation or recess, the meeting normally shall be held on the first or second Monday following the vacation. The first Faculty meeting in the fall shall be held at the call of the President within a period of seven days prior to the first classes. Special meetings of the Faculty may be called at the discretion of the President. The President shall also call a special Faculty meeting at the written request of ten members of the Faculty. Section 2: Attendance and Quorum Members of the Faculty are expected to attend all Faculty meetings. A quorum shall consist of a majority of the members of the Faculty. Section 3: Order of Business and Rules of Order The normal order of business shall be: Call to Order Minutes Announcements Unfinished business Action reports of committees New business Information reports by committees and officers Adjournment The agenda for each regular Faculty meeting shall be prepared by the Committee on Committees and Governance. It shall consist of a list of the items of business to come before the Faculty meeting in the order in which they are to be presented, including matters of new business where possible. The agenda shall be distributed to the Faculty at least five days before the meeting of the Faculty and shall be accompanied by texts of resolutions, reports, or other relevant documents to be considered with the items. Robert's Rules of Order shall be the authority for the conduct of Faculty meetings except when in conflict with the By-Laws of the Faculty or the Corporation. The order of business and the rules and procedures governing the conduct of Faculty meetings may be suspended by two thirds of those voting. The Committee on Committees and Governance may alter the normal order of business as stated in Paragraph a) when in its judgment the urgency of a particular item requires its being taken up earlier in the meeting than the normal order would indicate. Such alterations, if made, shall be indicated at the time the agenda is distributed to the Faculty. Section 4: Voting All decisions shall be by a majority of those voting unless otherwise specified. Voting may be by voice, by a show of hands, by a standing vote, or by written ballot. The method of voting shall normally be decided by the presiding officer. A standing vote may be called for from the floor. A written ballot shall be used at the request of a majority of those voting. Article IV: The Legislative Process Section 1: The Committee on Committees and Governance The President, ex officio, the Dean of the Faculty, ex officio, and four members of the Faculty who have served on the Faculty for at least three years shall comprise the Committee on Committees and Governance. The chair of the Committee shall be the senior member of the Faculty in terms of length of service on the Committee. Chairs of ad hoc committees and of standing committees not listed under a) and also a representative of Faculty members submitting proposals shall be invited to the meeting of the Committee on Committees and Governance at which their proposal is under consideration. It shall be the duty of the Committee on Committees and Governance to review all legislation proposed by committees or other Faculty members and to determine the disposition of the proposal in accord with Article IV, Sections 2, 3, and 4. The Committee shall also review the proposal in terms of clarity of expression and harmony with existing rules. The Committee on Committees and Governance may return any proposal to the originator with suggestions for revisions. After reconsideration of the proposal, the originator shall submit the proposal in its final form to the Dean of the Faculty for inclusion with the agenda of the next Faculty meeting or to such committee as the Committee on Committees and Governance shall have directed. Section 2: Legislative Routes for Proposals from Committees The Committee on Committees and Governance shall determine whether the proposal is routine or deliberative legislation on the basis of the importance, complexity, and controversial nature of the proposal. When in the judgment of the Committee the proposal requires only one reading, it shall be designated routine legislation and may be voted on at the same Faculty meeting at which it is introduced. Deliberative legislation shall require at least two readings extending over at least two regular Faculty meetings. At the first reading there shall be opportunity for questions and explanatory discussion; debate on the issues shall be confined to the second and any subsequent readings. The originating committee may revise its proposal after the first reading. The revised report is to be considered as previously introduced legislation. The Committee on Committees and Governance may, under unusual circumstances, authorize Faculty action after only one reading for legislative proposals that would normally require two readings. Committee proposals must be submitted to the Chair of the Committee on Committees and Governance at least two weeks prior to the Faculty meeting. Section 3: Legislative Routes for Proposals from Individuals The Committee on Committees and Governance shall route proposals from individuals in any one of the following ways. Refer the proposal to an existing committee. The agenda for the following Faculty meeting shall include notice of the referral along with the text of the proposal. The committee to which the proposal has been referred must, within a reasonable period of time, submit a recommendation on the proposal to the Faculty, including in its report the text of the original proposal. Recommend to the Faculty that an ad hoc committee be established to consider and make a recommendation on the proposal. At least one of the originators of the proposal shall be a member of the committee. The ad hoc committee shall follow the procedure in Paragraph 1) above. If the Faculty rejects the recommendation to establish an ad hoc committee, the original proposal shall become deliberative legislation. Decide that the proposal requires no committee study and declare it routine or deliberative legislation to be handled according to Article IV, Section 2, a) and c). The procedures of Article IV, Section 2, b), c), and d) shall apply also to proposals presented by Faculty members other than committees. Section 4: Emergency Legislation New business of an emergency nature may be brought before the Faculty by any Faculty member or by a group of Faculty members, whether an established committee or not, without prior submission to the Committee on Committees and Governance. In such cases, however, the Faculty must first, by majority vote, decide whether to consider the proposal as a bona fide emergency measure. The motion for emergency status shall be nondebatable. If time permits, the proposal must be distributed to the Faculty in written form prior to presentation. Article V: Faculty Committees Section 1: Structure The designation and duties of standing committees of the Faculty shall be determined by vote of the Faculty. Any changes in the designation and duties of standing committees shall be effected in accordance with the provisions of Article VI. Special committees may be established as required upon vote of the Faculty. When such a committee is established by the Faculty, the Faculty shall determine whether its members are to be elected by the Faculty or appointed by the procedures specified below. There shall be a Presidentšs Institutional Planning and Advisory Committee which advises and consults with the President in matters of short-range and long-range planning and on any matters of concern to the Faculty. The Committee should meet with the President not less than once a month throughout the academic year. The Committee may initiate proposals for short-range and long-range goals, respond to specific ideas and questions raised by the President, and be included in the evaluation of policies before they are adopted. The Committee serves as the general channel of communication between the Faculty and the administration of the College. The Committee may also serve as consultants to Trustee committees considering long-range College planning. The Committee shall consist of the President, ex officio, three tenured, and three untenured members of the Faculty. The members of the Committee should represent the breadth and diversity of interests of the Faculty. The members of the Faculty shall be elected by written ballot. Regular elections will be held at the April Faculty meeting each year. There shall be a Personnel Committee composed of the President as Chair, the Dean of the Faculty, ex officio, and seven members of the Faculty, each elected at the April meeting of the Faculty for three-year overlapping terms. (See Rules and Procedures Governing Faculty Appointment, Reappointment, Tenure, and Promotion, Article I, Section 1.) The election of the seven members to this Committee must adhere to the following conditions: all candidates must be tenured and must hold the rank of either associate professor or full professor; in no case may an associate professor be nominated if election would mean that more than two associate professors would serve on the Committee; in no case may a full professor be nominated if election would mean that fewer than two associate professors would then serve on the Committee; The three academic divisions and interdisciplinary programs must be represented by the seven elected members of the Committee, as specified in Article I, Section 1(c), 4. Additional nominations may be made from the floor at the April meeting of the Faculty, but such nominations must conform to the same conditions. There shall be a Committee on the Evaluation of Teaching composed of the President and the Dean of the Faculty, ex officio, and five other members, at least two untenured and at least two tenured, appointed by the Committee on Committees. There shall be a Committee on Personnel for Physical Education composed of the President as Chair, the Dean of the Faculty, ex officio, and three members of the Faculty, each elected at the April meeting of the Faculty for three-year overlapping terms. (See Rules and Procedures Governing Faculty Appointment, Reappointment, Tenure, and Promotion, Article V, Section 1a.) The election of the three members to this Committee must adhere to the following conditions: all shall be from the academic divisions of the Faculty; all shall be tenured; one of the elected members shall be a full professor. Additional nominations may be made from the floor at the April meeting of the Faculty, but such nominations must conform to the above conditions. There shall be a Committee on Conference with the Trustees which shall meet at least twice each year with the Trustee Committee on Conference with the Faculty to discuss matters of mutual concern. The Committee shall consist of six members elected by the Faculty. Three members must be from the tenured ranks of the Faculty. Two members shall be elected each year at the regular April Faculty meeting for terms of three years. Voting shall be by written ballot. The Chair, to be elected by the Committee, shall be one of the members who has consecutively served longest on this Committee. There shall be a Committee on Committees and Governance, consisting of the President, ex officio, the Dean of the Faculty, ex officio, and four elected members of the Faculty who have served at Bates College for at least three years. Members shall be elected for a four-year term and normally one new member shall be elected each year at the regular April Faculty meeting. The duties of the Committee on Committees and Governance shall be: Appoint all Faculty members of Faculty committees save President's Institutional Planning and Advisory Committee to the President, the Personnel Committee, the Committee on Personnel for Physical Education, the Faculty Committee on Conference with the Trustees, the Committee on Committees and Governance, the Committee on Curriculum and Calendar, and those committees designated to be elected in 1 b. Designate the Chairs of all appointed Faculty committees. Where appropriate, designate the secretaries of all appointed Faculty committees. Prepare the slate of candidates for elected Faculty committees for action by the Faculty at the regular April Faculty meeting. In its function of preparing a slate of candidates for the elected committees of the Faculty, the senior member in length of service on the Committee shall act as Chair, and neither the President nor the Dean of the Faculty shall participate. Prepare a slate of candidates for the Board of Examiners, as specified in the Rules and Procedures Governing Appointment, Reappointment, Tenure, and Promotion, Article I, Section 7, to be elected by the Faculty at its April meeting for three-year overlapping terms. The election of the four examiners must adhere to the following conditions: (1) all shall be tenured; (2) none may serve concurrently on the Committee on Personnel or on the Committee on Personnel for Physical Education. Additional nominations may be made from the floor at the April meeting of the Faculty, but such nominations must conform to the above conditions. Prepare a slate of candidates for the Faculty Review Board, as specified in the Rules and Procedures Governing Appointment, Reappointment, Tenure, and Promotion, Article VI, Section 6(b), to be elected by the Faculty at its April meeting for five-year overlapping terms. Review all legislation proposed by committees of other Faculty members and determine disposition of the proposal in accord with Article IV, Sections 2, 3, and 4. There shall be a Student Committee on Committees, selected by the Representative Assembly. The President shall serve as Chair. The duty of the Student Committee on Committees shall be to make recommendations to the Representative Assembly for student appointments to Faculty-Student Committees, subject to approval of the majority of the membership of the Representative Assembly. Section 2: Stipulations All committees, including those with student members, shall be committees of the Faculty of Bates College, subject to its Rules and Procedures. In making appointments and nominations to committees, the Committee on Committees and Governance shall seek to implement, in a manner consistent with the Rules and Procedures of the Faculty, the College policy on nondiscrimination and affirmative action. All members of Faculty committees shall be considered voting members with all the privileges and responsibilities attached thereto unless otherwise indicated in the Rules and Procedures of the Faculty. The term of office of both elected and appointed members of standing committees shall begin with the fall term. Continuous Faculty membership on a committee, except for ex officio members, shall normally be limited to a term of four years. Vacancies occurring in the membership of the Presidentšs Institutional Planning and Advisory Committee, the Personnel Committee, the Committee on Personnel for Physical Education, the Committee on Conference with the Trustees, the Committee on Committees and Governance, and the Committee on Curriculum and Calendar shall be filled for the balance of the unexpired term by special election. Vacancies occurring in the membership of the appointed committees may be filled for the balance of the unexpired term by the Committee on Committees and Governance. The President and Dean of the Faculty shall be members ex officio of all committees and shall be notified of all meetings. Section 3: Standing Committees In addition to the procedural committees, i.e., the President's Institutional Planning and Advisory Committee, the Personnel Committee, the Committee on the Evaluation of Teaching, the Committee on Personnel for Physical Education, the Committee on Conference with the Trustees, and the Committee on Committees and Governance, delineated in these Rules and Procedures, there shall be other standing committees of the Faculty which are listed below along with certain stipulations in addition to those given in Section 2. All Faculty Committees. Academic Standing Committee — Dean of Students, Associate Dean of Students, and Registrar, ex officio, five Faculty. African American Studies and American Cultural Studies Committee — seven Faculty, including the Director of African American Studies and the Director of American Cultural Studies, ex officio. Classical and Medieval Studies Committee — seven members, including the Chair of the Department of Classical and Romance Languages and Literatures. Cluster Development Committee — three members selected from the Division of the Humanities and the Department of History, each from a different department. Graduate Studies Committee — five members. Legal Studies Committee — Dean of Students or Associate Dean of Students, ex officio, two Faculty. Medical Studies Committee — Dean of Students or Associate Dean of Students, ex officio, five Faculty. Teaching Development Committee — Dean of the Faculty, ex officio, four Faculty. Women's Studies Committee — seven Faculty, including the Director of the Women's Studies Program, ex officio. Policy matters originating in the Academic Standing Committee and the Honors Committee shall be referred to the Educational Policy Committee for discussion and joint recommendation to the Faculty. Faculty–Student Committees. Admissions and Financial Aid Committee — four Faculty, two students, Dean of Admissions, ex officio. Student members of this Committee shall not be present for discussion of and shall not vote on cases involving individuals. Athletics Committee — four members of the Faculty outside the Physical Education Department; four students; Director of Intercollegiate Athletics, ex officio, and one other member of the Physical Education Department; the Dean or Associate Dean of Students, ex officio. College Concerts Committee — three Faculty, three students. College Lectures Committee — three Faculty, three students. Educational Policy Committee — six Faculty, three students, Dean of the Faculty, ex officio. Extracurricular Activities and Residential Life Committee — Dean of Students or Associate Dean of Students, ex officio, Vice President for Business Affairs or Business Manager, ex officio, two Faculty members who are advisors of major student organizations, two Faculty members at large, and six students. First-Year Seminars and the Writing Workshop Committee — six members, at least one coming from each academic division, two students. Honors Committee — four Faculty, one student. Library Committee — six Faculty, three students, Librarian, ex officio. Off-Campus Study Committee — three Faculty, the Director of the Junior Year Abroad Program, ex officio, Dean of Students or Associate Dean of Students, ex officio, two students. Student members of this Committee shall not be present for discussion of and shall not vote on cases involving individuals. Student Conduct Committee — six full-time teaching Faculty, five students. Faculty–Administrative Staff–Student Committees. Information Services Advisory Committee — three Faculty members, two students, the Information Services Management Team, ex officio, and two ex officio administrative members chosen by the Vice President for Academic Affairs. Article VI: Amendments Section 1: Method of Initiation Proposed amendments to these Rules and Procedures shall be first initiated at a regular Faculty meeting. Section 2: Method of Voting Notice of such proposed amendment shall be included in the notice of the next regular Faculty meeting. Passage of the amendment shall require two thirds of those voting. 9/2000 Standing Committees of the Faculty (This section of the Handbook is not part of the Rules and Procedures of the Faculty, but serves as a description of Faculty committees based on the various legislative actions of the Faculty which established the committees.) Faculty committees are constituted according to Article V of the Rules and Procedures of the Faculty. Standing committees may be classified as (1) elected Faculty, (2) appointed Faculty, (3) appointed Faculty-student committees, and (4) appointed Faculty-administrative staff-student committees. Elected Committees President's Institutional Planning and Advisory Committee. This Committee "advises and consults with the President in matters of short-range and long-range planning and on matters of concern to the Faculty. The Committee should meet with the President not less than once a month throughout the academic year." (Rules and Procedures, Article V, Section 1 c). It also serves as a board of inquiry in cases of termination of a Faculty contract for cause (see Appendix to the Rules and Procedures Governing Faculty Appointment, Reappointment, Tenure, and Promotion, Part a). Committee on Committees and Governance. The duties of this Committee are given in Article V, Section 1 h) of the Rules and Procedures of the Faculty. Committee on Personnel. The duties of this Committee are given in Article V, Section 1 d) of the Rules and Procedures of the Faculty. Committee on Personnel for Physical Education. The duties of this Committee are given in Article V, Section 1 f) of the Rules and Procedures of the Faculty. Committee on Conference with the Trustees. A Committee "which shall meet at least twice each year with the Trustee Committee on Conference with the Faculty to discuss matters of mutual concern." (Rules and Procedures, Article V, Section 1 g). Committee on Curriculum and Calendar. The Committee has the functions of reviewing and approving curricular proposals which come within the structure of established educational policy and practice and reporting these to the Faculty in writing once a semester. The Committee's composition includes the Regular, ex officio; Librarian or Associate Librarian, ex officio; for faculty, one elected from each division and one from Interdisciplinary Programs; and two students, selected according to the guidelines spelled out in Article V, Section 1.i. Appointed Faculty Committees Academic Standing. The Committee has these broad responsibilities: (1) to recommend to the Faculty policy concerning academic standing, probation and dismissal, and related matters of the grading system; (2) to hear on appeal individual cases of students placed on probation or dismissed by failure to meet legislated criteria for good academic standing; (3) to hear petitions for readmission from students once academically dismissed; (4) to report statistical summaries concerning academic standing to the Faculty after the close of the fall and winter semesters; (5) in conjunction with the Educational Policy Committee to recommend to the Faculty policy concerning registrations and the assignment of credit; (6) to hear on appeal individual petitions concerning irregular registrations and credits, including underloads, overloads, late registrations, late withdrawals, rescheduled final examinations, deferred course grades, changes in course grades, and transferred credits; (7) to review the administrative exercise of specified authorities as delegated by the Committee to the Dean of Students and the Associate Dean of Students according to Faculty legislation. African American Studies and American Cultural Studies. This Committee shall design and oversee these major programs, having the same authority over the programs and their student participants as normally is held by academic departments in regard to their major programs. In its design and oversight of the major programs, the Committee shall insure that the following curricular arrangements are fulfilled: (1) introductory courses, one in African American Studies and one in American Cultural Studies, shall be offered each year and be required of respective majors; (2) an upper-level methods seminar on topics in race, gender, class, and cultural analysis shall be offered each year and be required of students in both majors; (3) in both majors each student shall be required to complete satisfactorily a senior thesis; (4) appropriate courses taught within the several academic departments shall be cross-listed in the catalog as offerings in one or both of these majors, and these cross-listings shall be with permission of the instructors; (5) the requirements in American Cultural Studies shall include no fewer than three courses in African American Studies, as determined by the Committee. Asian Studies. This Committee, established by Faculty legislation in 1996, is responsible for the interdisciplinary program in East Asian Studies and the secondary concentration in South Asian Studies. Its duties include designating the major and concentration requirements, overseeing student majors, approving thesis programs, recommending any general education contributions from the Asian curriculum, and evaluating colleagues teaching in Asian Studies. Biological Chemistry. This Committee oversees all aspects of the Biological Chemistry Program. It assumes the obligations and exercises the prerogatives which characterize the collective staffs of departments. Classical and Medieval Studies. This Committee, established by Faculty legislation in 1982, has responsibility for overseeing the interdisciplinary program in Classical and Medieval Studies. This responsibility includes designating the major requirements, overseeing student majors and their thesis advisors, recommending any general education contributions from the classical or medieval curriculum. Responsibility also includes participation by some Committee members in the evaluation of Faculty colleagues holding teaching appointments in classics. Cluster Development. This Committee reviews suggestions for clusters from individual Faculty members and departments in the Humanities and History. These suggested clusters are supplemented by the Committee and then published each year. The published list constitutes the clusters available for student selection. Information from this Committee is sent to all students as part of the semester registration packets. Environmental Studies. This Committee, established by faculty legislation in 1995, has responsibility for overseeing the interdisciplinary program in Environmental Studies. Normally comprised of no more than seven Faculty, its membership is drawn from throughout the Faculty. Its duties include designating the major requirements; developing the core curriculum; overseeing the academic program of student majors, including senior thesis, student internships, and independent study; recommending general education contributions from the environmental studies curriculum; and evaluating Faculty colleagues teaching in environmental studies. Evaluation of Teaching. The Committee has the responsibility to study procedures involved in the evaluation of teaching and, in consultation with the Committee on Personnel: (1) to compose and, as necessary, to revise the student rating form necessary to implement Article IV, Section 5 b), of the Rules and Procedures concerning Faculty Appointment, Reappointment, Tenure, and Promotion; (2) to recommend acquisition of any necessary scoring apparatus and to prepare the computer programs necessary for statistical analysis of completed forms; (3) to consult on the proportion of all courses offered to be evaluated by such ratings; (4) to assist the Committee on Personnel in carrying out its responsibilities as defined in Article IV, Section 2; (5) to recommend to the Committee on Personnel procedures for the selection of student letter-writers according to the provisions of Article IV, Section 2; (6) to perform on behalf of the Committee on Personnel whatever tasks of selection are necessitated by the provisions of Article IV, Section 2; (7) to recommend and, as necessary, to revise the design and the language of the call letters necessitated by Article IV, Section 2; (8) to recommend procedures for the evaluation of advising as an expected part of the teaching obligation. The Committee has full access to completed rating forms and statistical summaries, but it must respect the confidentiality essential in personnel matters. Graduate Study. In cooperation with the academic departments and the Office of Career Services, this Committee undertakes to encourage qualified students to consider graduate study upon completion of their college work. It serves also as the screening committee for all fellowship applicants who must be nominated or recommended by the College. Legal Studies. In cooperation with the Office of Career Services, this Committee serves as an advisory and coordinating body to those students interested in legal careers. Medical Studies. This Committee shall serve as an advisory and coordinating body to those students interested in medical careers, and is responsible for the preparation of evaluations and recommendations of students to the medical schools. Neuroscience. This Committee has responsibility for overseeing the interdisciplinary program in Neuroscience. Its duties include development and oversight of the major, including the requirements for the major; academic and thesis advising of majors; selection and supervision of staff; mentoring and evaluating of Faculty members in the Program. Teaching Development. This Committee shall promote excellent teaching at Bates College by: (1) sponsoring workshops and seminars on teaching development, (2) developing a collection of materials on pedagogy for Faculty use, (3) serving as a resource group for Faculty members seeking to develop their teaching, and (4) developing such other methods for promoting excellent teaching as the Committee deems appropriate. The Committee may also provide information about technical and other resources at the College that are available to Faculty and communicate with the Committee on Evaluation of Teaching about modifications of the evaluation process that would enhance teaching development. Women's Studies. This Committee shall design and oversee the major program, having the same authority over the program and its student participants as normally is held by academic departments in regard to their major programs. In its design and oversight of the major program, the Committee shall insure that each year (1) an introductory course on women's studies and an upper-level seminar integrating such studies are taught exclusively as part of the major program, and (2) appropriate courses taught within the several academic departments are cross-listed in the catalog as offerings in women's studies. The Committee shall sponsor a Faculty Development Seminar, which shall assist members of the Faculty who wish to integrate women's studies into their curricular offerings or who wish to introduce new courses with a women's studies focus. Appointed Faculty–Student Committees Admissions and Financial Aid. This Committee considers policy matters relative to the admission of new students and the granting of all forms of financial aid, including scholarships, fellowships, loans, and such prizes as are not specifically determined by other means. The Committee's recommendations for policy change are submitted to the Faculty for appropriate action. Athletics. This Committee shall "(1) give careful attention to all matters pertaining to noncurricular athletics, and report to the Faculty any information and recommend any legislation it shall deem advisable; (2) serve as an advisory committee to the Physical Education Department on any matters pertaining to noncurricular policy and practice of that Department. It is assumed that the unique perspectives of men's and women's athletics will be reflected by balanced representation on the Committee." College Concerts. This Committee is responsible for the arrangement and presentation of an annual College concert series. College Lectures. This Committee is responsible for the arrangement and presentation of an annual College lecture series. Educational Policy. This Committee has the broad responsibility of review of the educational policy of the College, and of initiation of proposals to the Faculty for changes in policy. Extracurricular Activities and Residential Life. This Committee is charged with responsibility for coordinating general policy for all extracurricular activities. This responsibility includes: approval and recognition of all established student clubs and organizations; review and approval of suggested scheduling for extracurricular events; and, within the administrative rules for service and the usage of facilities, the assignment of space and services as requested by Faculty or student groups. This Committee also may study and recommend policies affecting the living environments of students which will enhance the educational objectives of the College. First-Year Seminars and Writing Workshop. This Committee has the following responsibilities: (1) to work with participating Faculty in seeing that proposed seminars reflect the purposes of the First-Year Seminar Program; (2) to present each year's program to the Committee on Curriculum and Calendar; (3) to offer an annual evaluation of the program to the Committee on Educational Policy; (4) to consider, in consultation with the Dean of the Faculty, requests for exceptions; (5) to supervise the Writing Workshop, and serve as an information resource on teaching writing. Honors. This Committee shall: (1) set standards and procedures for the granting of honors; (2) admit students to honor study upon recommendation of department Chairs. Library. This Committee shall sit as an advisory body to the Librarian, who shall be an ex officio member. It shall also serve the Faculty as the Committee of first referral in all matters concerning the Library. Off-Campus Study. This Committee has the following responsibilities: (1) to evaluate off-campus study programs other than those within the curriculum of the academic departments and to recommend any of them to the Committee on Educational Policy for possible approval by the Faculty as programs available to students in the College; (2) to establish proceduresfor the selection of student applicants to such off-campus study programs; (3) to approve students for participation in off-campus study programs other than those within the curriculum of the academic departments, including the Junior Year Abroad. Student Conduct. This Committee has the responsibility to make policy recommendations to the Faculty regarding matters of student conduct; and to make decisions in student conduct cases referred or appealed to it under the Faculty's "Judicial Procedures." The Committee consists of six Faculty members and six Students. The Committee is co-chaired by a Faculty member and a student. The Faculty Co-chair shall be one of the six full-time teaching Faculty members appointed to the Committee. The Co-chair shall report to the Faculty at the last regular Faculty meeting of each semester on all action taken by the Committee since the preceding report. Appointed Faculty–Administrative Staff–Student Committees Information Services Advisory Committee. This Committee advises the Information Services Management Team on operations, programs, and priorities concerning the information services needs of the Bates community. It aids in the review of strategic and operational Information Services plans and provides a forum to discuss problems and needs that should be addressed. The Committee can propose legislation to the Faculty on matters specially touching Faculty concerns in computing and information technology, and it can discern Faculty opinion on other technology and information policy issues through discussion at Faculty meetings. 9/2000