Application Guidelines for the Philip J. Otis Fellowships

This information supplements the description of the Fellowship program published in the pamphlet on the Otis opportunities. Read carefully this published material.

Eligibility. All first-year, sophomore, and junior full-time students, regardless of major, are eligible to apply. Seniors are not eligible. A joint application with another Bates student is possible, although normally the grant for such a joint project may not exceed $6,000. Since the Fellowship program aims to encourage individual students to carry out innovative and imaginative projects, the grants may not be used simply to cover costs of affiliation with another institutional program unless such participation is a small part of the otherwise individualized project.

Deadline. Applications must be submitted by 4:00 PM to the Office of the Dean of the Faculty on the date in February referred to in this year's pamphlet. Applications will not be accepted after this deadline. All interested students are urged to talk with one of the members of the Otis Selection Committee (listed in the current pamphlet) prior to completing their essay.

Announcement of the Fellowships is made before April 1. The exact date for this year is listed in the current pamphlet. Applicants will be informed of the selections before any public announcements. Students selected are expected to confirm their acceptance of the awards.

Application Package. There is no formal application form. However, four sets of the following items must be included in the package:

(a) a personal statement of not more than 1,000 words that describes the focus of your activities, your reasons for doing them, the ways they will be accomplished, and what you predict the experience will mean to you;

(b) a short (not more than four typed lines) summary of the activities;

(c) a resume-like summary of your academic work to date and of activities that give evidence of your interest in the purpose of the Otis Fellowship;

(d) the names, addresses, and telephone numbers of three persons who can attest to your qualifications for succeeding in the project;

(e) a statement indicating if the project involves the use of animal or human subjects and was subject to review by the Animal Care Committee or the Institutional Review Board, and if so, whether the project was approved;

(f) a concise and realistic budget for the project.

Awards and Budget. Awards, which usually do not exceed $6,000, are made through the Otis Fellowship program. Fellowships are designated as taxable income by the Internal Revenue Service; federal, Maine, Social Security, and Medicare taxes are withheld from payments. Fellows receive their funding through the College payroll system on a schedule agreed upon by the Fellow and the committee. A budget should accompany the application that includes: (1) a summer stipend of $400 per week for up to ten weeks and (2) any travel or living expenses; modest equipment costs; or translation, guiding, or transcription costs. Students are encouraged to discuss their budget with Kerry O'Brien in the Dean of Faculty's Office (122 Lane Hall, ext. 6952, email: kobrien@bates.edu).

Academic Record. The selection committee may review applicant transcripts.

Interview. The selection committee reviews all proposals and may interview some applicants.

Campus Report. Following completion of the project, each Fellow offers a presentation to the College community. Details of this obligation are discussed with each Fellow.